Research Program Associate, Pre-Award

George Washington University - Foggy Bottom, DC4.0

Full-time | Part-timeEstimated: $57,000 - $82,000 a year
The School of Medicine and Health Sciences (SMHS) at George Washington University is recruiting for a Research Program Associate, primarily focused on Pre-Award, to work in a dynamic and growing research environment. By advancing translation of research and increasing interdisciplinary collaboration in key areas of strength, SMHS researchers are identifying novel approaches to address the world’s most devastating health issues, including cancer, HIV/AIDS, and a wide spectrum of neurological disorders. In order to support the research growth efforts, we are looking for an individual who is energetic, proactive, creative, a problem solver and portrays strong customer service skills with all levels of students, faculty, staff, and external constituents. This individual should be excited to assist in establishing departmental processes, procedures, and reports to support significant growth in the research area.

This senior level position focuses on providing research program support and primarily pre-award management on behalf of the School of Medicine and Health Sciences. This position makes recommendations to policy and procedures, and may have authority to implement changes with minimal supervision. This position often maintains fiscal responsibility, as well as outreach to other GW stakeholders in order to assist in maintaining standard operational efficiencies. This position works closely with Principal Investigators, managing day-to-day operations related to grant and administrative contributions to ensure research success. This includes complex multi-site projects from a variety of sponsors, federal and non-federal. The individual will work directly with the PI’s on their proposal submissions. The Research Program Associate, Pre-Award will be expected to function independently, with general oversight from the leader of the SMHS Pre-Award office and in coordination with the Director of Finance and Research Administration and other members of the administrative and financial team. Other responsibilities include:

  • Reviews and oversees requests for Awards/Requests for Proposals (RFA/RFP) for business and budget terms and interprets them for impact on technical, financial and personnel needs to perform the work. Oversees and makes appropriate assignments to staff within the office.
  • Oversees budget development to meet all Requests for Awards (RFA) and project needs and guidelines; ensures compliance of budget with University policies and procedures and sponsor regulations; reviews budget with faculty Principal Investigators (PIs) and refine as necessary; ensures application of allowable indirect costs and fringe benefit rates; collaborates with the PIs to review technical proposals and ensure integration of the budget section with the technical proposal; and serves as a liaison between the department and the Office of the Vice-President for Research (OVPR).
  • Oversees all communication and coordination with subcontractors, public, private and government agencies, (i.e. academic institutions and private foundations) and other individuals or groups to exchange information, enlist collaboration, prepare proposals and submit and implement sponsored projects and award proposals.
  • Oversees and coordinates time schedules for preparation and submission of proposals; obtains necessary authorizations/signatures, submits proposals and follows up on proposal status.
  • Prepares budgets to meet all project needs and guidelines ensuring compliance with all policies, procedures and sponsor regulations including the application of allowable indirect costs and fringe benefits. Collaborates with the Principal Investigator (PI) to review technical proposals and ensure integration of the budget section with the technical proposal.
  • Monitors proposal status with PI and gathers Just-In-Time information for submission if requested. Upon receipt of new grants coordinates award set-up with various constituents. Works with Faculty, PIs and OVPR regarding annual renewal of grants (progress reports, e-snap, no cost extensions, etc.) and ensures all reports and certificates are processed for grants close-outs.
  • Performs post award activities, as needed as part of the team.
  • Performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications:
Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:
  • Certified Pre-Award Administrator (CPRA)
  • Experience in Administration and Finance in higher education research administration, research support programs or related function, preferably in a medical school or other bio-medical environment.
  • Knowledge and experience with clinical trials, international projects and contracts is highly desirable.
  • Knowledge of pre-award standards and expectations that reflect excellence and best practices related to sponsored projects. Proficiency in using pre-award agency systems (such as eRA Commons, NSPIRES, FastLane, etc.).
  • Applied knowledge of federal, state, local, and program regulations related to sponsored projects/activities and working knowledge of Uniform Guidance, 2 CFR 200.
  • Ability to prepare and submit proposals to sponsors including the National Institutes of Health (NIH), National Science Foundation (NSF), and other prominent federal agencies (USAID,DOD, NASA), foundations, and industry sponsors.
.• Proficiency with Excel and Word and familiar with Access databases. Ability to learn quickly.
  • Ability to work under pressure to meet deadlines and to prioritize multiple tasks and demands.
  • Strong communication and excellent organizational, customer service and interpersonal skills are essential.
  • Ability to work independently, learn actively, and function at a fast pace is key to success.
Typical Hiring Range $47500 - $64071 How is pay for new employees determined at GW?
Campus Location: Foggy Bottom, Washington, D.C.
College/School/Department: School of Medicine and Health Sciences (SMHS)
Family Research Administration
Sub-Family Research Program Administration
Stream Individual Contributor
Level Level 2
Full-Time/Part-Time: Full-Time
Hours Per Week: 40
Work Schedule: Monday through Friday
Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work.
Telework: Yes
Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants:
Employer will not sponsor for employment Visa status

Internal Applicants Only? No
Posting Number: S008674
Job Open Date: 09/27/2019

Job Close Date:
If temporary, grant funded or limited term appointment, position funded until:
Background Screening Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement:
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.