Office Assistant- Design Studio

Bishop Pass - Los Angeles, CA (30+ days ago)


Office Assisting/ Light Management

  • Admin
  • Assist with client proposals (typing, proof reading, etc..)
  • Assist with invoicing- working with bookkeeper
  • Assist with client related documents (generating certificate of insurance, W-4, etc.)
  • Work with remote book keeper (scan and email documents, maintain cloud based documents)
  • Collect reimbursables from staff
  • Collect any needed documents/ paperwork from staff (healthcare, employment documents, etc.)
  • Physical filing
  • Staff travel arrangements
  • Office Management
  • Scheduling and managing vendor presentations
  • Scheduling and managing conference room
  • Maintaining office supplies
  • Maintaining break room supplies
  • Light housekeeping of breakroom (clean out refrigerator end of week)
  • Order weekly studio lunch
  • Arranging for IT maintenance
  • Limited answering of phones
  • General organizing of studio
  • Assisting (for Creative Director, part executive and part personal)
  • Maintaining schedule for Creative Director
  • Filtering communications (phone and email)
  • Assisting with travel arrangements
  • Maintaining time keeping for creative director
  • General errands

Job Types: Full-time, Part-time

Salary: $18.00 to $22.00 /hour

Experience:

  • Administrative Skills: 2 years
  • Microsoft Office: 2 years

Education:

  • Associate