Tired of being just a number? Want to be part of a true team - a team that does what it takes to help each other out? Not using all your skills and abilities, looking for more of a challenge? Interested in working with a company that will work with you on your career path so you continue to learn and grow?
If you are professional, highly motivated and want to be part of a top talent team with a well established company this might be the position for you. Not sure? Let’s have a confidential conversation.
Answer, screen and direct incoming calls using a professional and courteous manner.
Forward voice mail from the general mailbox to the appropriate staff member.
Responsible for development and general maintenance of all phone lists.
Responsible for maintenance and set up of all voicemail systems.
Become aware of the activities and events at the company to adequately answer questions.
Greet clients/suppliers/visitors to the organization in a professional and friendly manner.
Accurately prepare, proof read and edit correspondence, reports and other documents.
Sort and distribute incoming and outgoing mail, faxes and courier packages.
Forward incoming general emails to the appropriate staff member.
Assists in organizing events and meetings.
Maintains reception, boardroom kitchen and other common areas to ensure a professional and welcoming appearance.
Provide administrative support to management.
Receive vendor invoices and match them to Purchase Orders.
Responds to all vendor and customer inquiries including investigation and resolution of queries.
Maintain Customer files and Vendor files.
Process accounts payable and accounts receivable ensuring timeliness and accuracy of information, which includes regular audits of A/R and A/P.
Month end duties as required.
Adhere to company accounting policies and procedures.
Other duties as required
High school diploma or GED, or an acceptable combination of education and experience.
Work experience in a receptionist capacity.
Strong knowledge of general office procedures involving procurement, travel arrangements, budget management, and so on.
Superior typing skills .
Must know how to use Microsoft Excel and Word.
Able to write simple correspondence, including memos, letters, etc.
General mathematical skills.
Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items.
Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
Experience with Xactimate/Xatanalysis an asset
Able to maintain filing systems and basic databases.
Excellent analytical and problem solving skills.
Meticulous records maintenance skills.
Superior telephone manners and strong interpersonal skills.
Strong written and verbal skills to communicate with Insureds, clients and all levels of the organization and management team.
Strong customer service orientation.
Understanding of basic accounting principals
Communication skills - written and verbal
Planning and organizing
Problem assessment and problem solving
High Attention to detail and accuracy
Customer service orientation
Ethics & Integrity
Accountability & Dependebility
Ability to multi-task