Executive Assistant 1

Wells Fargo - New York, NY3.7

Full-time
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Job Description
At Wells Fargo, we want to satisfy our customers’ financial needs and help them succeed financially. We’re looking for talented people who will put our customers at the center of everything we do. Join our diverse and inclusive team where you’ll feel valued and inspired to contribute your unique skills and experience.

Help us build a better Wells Fargo. It all begins with outstanding talent. It all begins with you.

Corporate Risk helps all Wells Fargo businesses identify and manage risk. The team focuses on several key risk types, including conduct, credit, financial crimes, information security, interest rate, liquidity, market, model, operational, regulatory compliance, reputation, strategic, and technology risk.

The group provides leadership, enhances communications, assists with problem identification and solutions, and shares best practices. In addition, the group provides an enterprise-wide view of risk, assists management and our Board of Directors in identifying and monitoring risks that may affect multiple lines of business, and takes appropriate action when business activities exceed the risk tolerance of the company.

Corporate Risk helps all Wells Fargo businesses identify and manage risk. The team focuses on several key risk types, including conduct, credit, financial crimes, information security, interest rate, liquidity, market, model, operational, regulatory compliance, reputation, strategic, and technology risk.

The group provides leadership, enhances communications, assists with problem identification and solutions, and shares best practices. In addition, the group provides an enterprise-wide view of risk, assists management and our Board of Directors in identifying and monitoring risks that may affect multiple lines of business, and takes appropriate action when business activities exceed the risk tolerance of the company

Specific duties for this Executive Assistant 1 position includes, but are not limited to:
  • Handling phone calls and correspondence directed to the business manager from customers, vendors and others and/or selectively referring callers
  • Establishing and implementing office procedures and controls
  • Balancing general ledger lines and/or expense accounts
  • Researching general ledger issues
  • Assisting with budgetary planning
  • Compiling statistical data for financial planning
  • Establishing a master calendar of key events and deliverables for the team
  • Extensive scheduling and calendar management as well as proactive coordination of meeting materials and travel arrangements
  • Email triage assistance – screening emails for priority responses and managing calendar to ensure timeliness of taking needed actions
  • Planning and coordinating team events such as staff meetings & video conferencing
  • Gather agenda items, take notes, and distribute notes for staff meetings and other project meetings, as needed
  • Prepare and review expense reports for policy compliance
  • Updating organizational reference information and supporting projects as directed
  • Partner and establish professional relationships with administrative teams across the organization on various projects requiring coordination efforts
  • Provide support to visiting leaders such as conference room reservations, catering needs and administrative support for meetings
  • Partner with other administrative support with floor management to include ordering office and supplies, signing for packages and mail distribution, and general maintenance of supply room and general site needs
  • Composing complex / confidential correspondence and senior management presentation materials
  • Handle confidential company materials with the highest sensitivity and discretion
  • Manage small projects on an as needed basis in support of leaders
***Please note: Based on the volume of applications received, this job posting may be removed prior to the indicated close date. If you do not apply prior to the closing of this posting, we encourage you to apply for other opportunities within Wells Fargo.

Required Qualifications

5+ years of administrative support experience

Desired Qualifications

Microsoft Visio experience
Ability to handle confidential material in a professional manner
Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly
Ability to take initiative and work independently with minimal supervision in a structured environment
Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration, and adaptability are important
Advanced Microsoft Office (Word, Excel, Outlook, PowerPoint, and Access) skills
Excellent verbal, written, and interpersonal communication skills
Strong organizational, multi-tasking, and prioritizing skills
Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment

Other Desired Qualifications
  • Virtual leadership experience with ability to effectively drive results, provide feedback/direction, and manage and build relationships with leaders and team members in a geographically dispersed team environment
  • Ability to research and report on a variety of issues using problem solving skills
Street Address
NY-New York: 150 E 42nd St - New York, NY

Disclaimer

All offers for employment with Wells Fargo are contingent upon the candidate having successfully completed a criminal background check. Wells Fargo will consider qualified candidates with criminal histories in a manner consistent with the requirements of applicable local, state and Federal law, including Section 19 of the Federal Deposit Insurance Act.

Relevant military experience is considered for veterans and transitioning service men and women.

Wells Fargo is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran/Gender Identity/Sexual Orientation.

CORPORATE RISK