Executive Assistant to the Register of Deeds

Metropolitan Government of Nashville & Davidson County - Nashville, TN3.6

Located in the Register of Deeds office, this Non-Civil Service position is responsible for performing and coordinating a variety of difficult and complex secretarial and administrative duties for the Register of Deeds.

Typical Duties
Performs professional-level administrative work for the Register of Deeds.
Plans and schedules meeting and appointments.
Procures and prepares conference calls using available services.
Analyzes and recommends methods for improving work flow in general office operation.
Interprets policies, rules and regulations as required.
Makes initial review of complaints and resolves those which fall within delegated authority.
Handles all travel arrangements for office staff.
Prepares concise reports on projects and recommendations.
Implements and/or oversees implementation of projects.
Prepares directives and difficult correspondence for the Register of Deeds.
Maintains records which may be of a confidential nature, and disseminates information as necessary.
Minimum Qualifications
Any combination of education and experience that would prepare the incumbent to perform duties of the position at the appropriate level. Employees would typically have a Bachelor's Degree plus considerable executive-level administrative support experience. Expert level in Microsoft Office Suite is required.

Preferred Experience, Knowledge, Skills, and Abilities
Experience preparing and producing concise and informative reports.
Skill in project management.
Skill in communicating effectively to all audiences.