RESEARCH PROGRAM MANAGER

University of Washington - Seattle, WA4.1

Part-timeEstimated: $56,000 - $75,000 a year
EducationSkillsBenefits
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for five consecutive years.

The Department of Global Health was established in 2007, bridging the schools of Medicine and Public Health, with a mandate to harness the expertise and interdisciplinary power of all UW schools and colleges. Our mission is to improve health for all through research, education, training, and service; to understand and address the causes of disease and health inequities at multiple levels; and to collaborate with partners to develop and sustain locally-led, quality health systems, programs and policies. Driven by tremendous interest among both students and faculty, the Department has grown explosively to more than 400 graduate students and hundreds more undergraduates. We have more than 380 faculty and 1,000 staff working on projects across 130 countries with our deepest ties in United States, Kenya, Uganda, Peru, Mozambique, India, South Africa, Tanzania, Ethiopia, and Nicaragua. At the Department of Global Health at the University of Washington, diversity is integral to excellence. The Department recognizes that disparities in health around the globe stem from inequity. The Department encourages and supports the multiple identities of staff, faculty and students including, but not limited to, socioeconomic status, race, ethnicity, language, nationality, sex, sexual orientation, gender identity and expression, culture, spiritual practice, geography, mental and physical disability and age. The Department strives to become a local, national, and international leader in developing and maintaining increased representation and recognition of each of these dimensions of diversity among its faculty, staff, and students.

The UW/Fred Hutch Center for AIDS Research (CFAR) is one of several Centers for AIDS Research funded by the National Institutes of Health in the U.S. The UW/Fred Hutch CFAR has consistently rated in the top 3 in the U.S. for HIV/AIDS research and employs some of the most eminent researchers and educators in the field. The ultimate goal of the CFAR is to facilitate HIV/AIDS research to bring us closer to a cure for the disease. We accomplish this by supporting HIV/AIDS research at our four consortium institutions (UW, Fred Hutch, Seattle Children’s, Infectious Disease Research Institute), and our local, regional, and international affiliates in locations such as Kenya, Peru, Mozambique, Uganda, and South Africa. A very important part of our mission is to support HIV research career development of early career investigators. Come join our team and make your own contribution toward ending the global HIV epidemic!

The Department of Global Health has an outstanding opportunity for a part-time (70% FTE) Research Program Manager for the Center for AIDS Research (CFAR) Translational Research Subcore (TRS).

This position will sit in Translational Research Subcore housed within the Clinical Cohort and Comorbidity Research Core of the University of Washington/Fred Hutch Center for AIDS Research. Our mission is to promote translational HIV research through the use of our HIV Specimen Repository, which contains plasma, serum, and PBMC specimens linked to extensive clinical data, and our Enhanced Data and Specimen Collection Service, which supports the prospective collection of clinical samples not contained in the Repository. The TRS also supports the screening and recruitment of HIV-infected patients (or HIV-negative controls) into clinical, laboratory, and socio-behavioral research studies through a dedicated research nurse at the Harborview and University of Washington HIV clinics.

Position purpose and complexities
The part-time (70% FTE) Research Program Manager for the Center for AIDS Research (CFAR) Translational Research Subcore (TRS) is housed in Harborview Medical Center’s 2 West Clinic where the Madison Clinic and AIDS Clinical Trials Unit are housed. The TRS helps investigators by promoting translational HIV research through the use of our HIV Specimen Repository, which contains plasma, serum, and PBMC specimens linked to extensive clinical data, and our Enhanced Data and Specimen Collection Service, which supports the prospective collection of clinical samples not contained in the Repository. The TRS also supports the screening and recruitment of HIV-infected patients (or HIV-negative controls) into clinical, laboratory, and socio-behavioral research studies through a dedicated research nurse at the Harborview and University of Washington HIV clinics. Duties for the TRS Research Program Manager will include program management; project, grant and budget management; as well as database management.

This position requires a wide range of skills as described below. These duties need to be conducted in a culturally sensitive manner when dealing with domestic and international organizations, investigators and trainees. The level of direction required for this position includes independent work with occasional oversight. The level of problem solving includes anticipating future threats and challenges, identifying current problems and related technical issues, and designing short- and long-term solutions. The position will manage multiple concurrent projects and resolve complex administrative issues in various areas of research, taking into account multi-layered, complex regulations. This position will entail exercising independent judgment, the use of sophisticated problem solving skills, and the ability to effectively communicate with personnel from a variety of levels within and outside the University and internationally. This position will create, monitor, and implement effective plans; lead small projects and/or major project tasks, and effectively manage them by providing guidance or direction to peers, administrative staff, and external partners. This position will interact in a collaborative manner with other team members to accomplish organizational goals and objectives.

RESPONSIBILITIES:
Program management (60%):
  • Serve as primary point person to the community and CFAR-affiliated faculty and trainees for all matters pertaining to the CFAR TRS
  • Along with TRS Director, responsible for driving the TRS strategic planning process, including TRS personnel meetings, developing agenda content, informing committee members on the status of TRS activities and specimen repository status and requests, evaluating service requests, and advising committee members as to whether requests for specimens can be accommodated
  • Manage TRS resources, including creating budget projections, monitoring and reconciling budgets, program income budgets and contracts and billing/invoicing/receiving. Ensure that costing allocations for personnel salaries are appropriate and managed over time, and that the TRS has adequate supplies, materials, and equipment on hand to carry out its goals.
  • Manage communications for the TRS, including developing and maintaining program materials, brochures, and website that advertises the repository to HIV investigators
  • Conduct weekly check-ins with research staff to troubleshoot ongoing problems, discuss status of ongoing projects, and receive administrative updates from team
  • Generate and/or update and submit forms to the Human Subjects Division as required.
  • Generate and document HSD paperwork to create the new HIV negative registry, including consent form and protocol creation - insuring that all HSD guidelines are followed
Project management (35%):
  • Field new requests for prospective specimen collection and recruitment
  • Draft budgets for soliciting investigators to determine cost to fulfill request and determining mechanism for payment
  • Oversee logistics of project start-up including scheduling, acquiring supplies, IRB modifications or consulting on new IRB applications, and reviewing new projects to assess feasibility and best route for implementation
  • Field questions from investigators regarding TRS IRB protocols
  • Meet with investigators and research staff to review study protocols to ensure that protocols are feasible to accomplish stated goals
  • Set up invoicing schedule, contracts, or other research agreements as needed with input from CoMotion and the School of Medicine
  • Prioritize and assign work to research staff
  • Track progress on fulfilling requests and ensure timely collection of data for reporting
  • Submit regular invoices, CTIs, and update budget distributions, depending on agreed upon payment plan for ongoing projects
  • Troubleshoot issues brought to light by research staff and/or soliciting investigators regarding ongoing projects, including:
  • Clarification of TRS team responsibilities to soliciting investigator
  • Clarification regarding approved research activities under our various IRB applications
  • Determine priority level of competing, ongoing projects
  • General troubleshooting for problems with recruitment, data collection, study and IRB protocols, and other ongoing research activities
Database management (5%):
  • Coordinate and help maintain the database for the HIV Specimen Repository which serves as the catalogue of specimens collected by TRS and stored in the retrovirology laboratory for future use by researchers.
  • Track the entry and release of specimens into the database to ensure that there is an accurate accounting of all specimens and that specimens are released only to approved investigators for studies appropriate to the level of consent assigned to the specimen.
REQUIREMENTS:
  • Bachelor's Degree in a health-related field AND 2 years of work experience in a university setting or other complex organization. At least one year of experience managing databases and experience coordinating grant applications OR equivalent education/experience.
  • Demonstrated written and verbal communications skills.
  • Ability to exercise independent judgment, negotiate multi-layered regulatory systems, manage competing priorities, strong organization skills.
  • Advanced PC skills using a range of software programs including Microsoft Office Suite (Word, Excel, Access, and PowerPoint), and Adobe Acrobat.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

DESIRED EXPERIENCE
  • Master degree in Public Administration, Business Administration or Public Health.
  • Experience with and interest in research administration, and HIV/AIDS research.
  • Experience with UW administrative systems.
  • At least one year of experience managing budgets.
  • Experience with UW budget systems and Human Subjects research.
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.