Full Job Description
The City of Walnut Creek's Administrative Services Department is seeking an Accounting Assistant to join its team. The Accounting Assistant performs clerical accounting work; maintains a variety of statistical records and prepares related reports; and performs related work as required. This position will work closely with the Finance Division, City vendors, and department representatives to perform accounts payable tasks.
We are seeking an Accounting Assistant who is a detailed, meticulous professional that excels working in a collaborative organization; is a highly adaptable and creative problem solver; and possesses excellent communication skills. The Accounting Assistant will be highly ethical and embrace technology and fiscal transparency efforts.
This is the journey level class in the clerical accounting class series. Work involves responsibility for performing varied and complex assignments that require an understanding of account payable processing methods and procedures. Work is performed with considerable independence within the framework of regulations, policies, and procedures governing the recording and reporting of financial transactions.
Processes accounts payable; assigns purchase order and vendor numbers; reviews invoices and other requests for payment source documents for arithmetical accuracy, consistency, appropriate coding and authorization; ensures that funds are budgeted and prepares documentation required for payment; keys data into the accounts payable system to produce payment.
Pays vendors by scheduling and preparing checks and resolving purchase order, contract, invoice, or payment discrepancies.
Ensures credit is received for outstanding memos. Initiate stop payments, processes invoice cancellations; converts requisitions to purchase orders and closes purchase orders where applicable. May be required to prepare journal entry corrections.
Verifies vendor accounts by reconciling monthly statements and related transactions.
Maintains historical records by scanning and electronically filing documents.
May confer with vendors, contractors, and/or other departments relative to issuing checks, resolving invoice/statement discrepancies and reconciling uncashed checks.
Operates data terminals, printers, calculators, scanners and other standard office equipment as required.
Responds to inquiries in person or by phone, providing explanation of established procedures and work unit policies; issues routine interoffice and email correspondence to other departments and outside governmental agencies and vendors, and responds to public information requests and other inquiries according to established procedure.
Assists others involved in related activities including end of year 1099 review.
Education and Experience:
Graduation from high school is required supplemented by coursework in bookkeeping and/or accounting, and two years of experience in clerical account payable and/or bookkeeping work; or any equivalent combination of education and experience that provides the knowledge, skills, and abilities listed below.
Knowledge, Skills, and Abilities:
Considerable knowledge of account payable processing and practices.
Knowledge of automated accounting systems and their use in the assigned accounting function. Munis Software experience is preferred.
Skill in the operation of standard office and accounting related equipment to enter, retrieve, and maintain financial information and files.
Skill in organizing own work, setting priorities and meeting critical deadlines.
Skill in communicating effectively in English both orally and in writing.
Skill in establishing and maintaining effective working relationships with others.
Detail oriented and ability to perform technical and specialized work.
Ability to maintain accounting records and prepare reports.
Ability to make arithmetic computations and tabulate rapidly and accurately.
Ability to effectively utilize Microsoft Word, Excel and Outlook computer applications and technology related to the work.
Applicants must apply online at www.walnut-creek.org by 5:00 PM on Friday, October 9, 2020 to be eligible for consideration. Applicants possessing the MOST DESIRABLE qualifications will be invited to continue in the selection process, which will include any testing elements deemed necessary, including an oral appraisal interview tentatively scheduled for October 21, 2020.
An eligibility list will be established as a result of this examination process and will be valid for a period of six months. All applicants will be notified by email as to whether or not they are invited to participate further in the selection process. In addition, applicants can log on to their account and check their current status online.
If special accommodations are necessary at any stage of the examination process, please provide the Human Resources Department with advance notice and every attempt will be made to consider your request.
The successful candidate must successfully pass a thorough background check including DOJ and FBI fingerprinting, criminal and credit check.
As required by law, all public employees are designated as Disaster Service Workers. As such, all City of Walnut Creek employees may be called upon to assist in the event of fire, flood, earthquake, or other natural or man- made disasters.