CHANGE TO JOB OPPORTUNITY ANNOUNCEMENT CLOSING DATE:
DUE TO THE HIGH VOLUME OF APPLICATIONS, WE ARE CLOSING THE ANNOUNCEMENT AS OF 11:59 PM, DECEMBER 20, 2019.
This position is part of the US Trade and Development Agency (USTDA). The incumbent will be responsible for performing a wide range of clerical and administrative duties in support of the Agency's operations, ensuring efficient workflow and coordination between offices and activities within the USTDA.
Serves as a central point of contact, staff advisor and liaison on a variety of clerical support and administrative duties.
Makes travel, hotel and other arrangements related to official trips. Keeps up to date with current travel regulations and per diem rates, coordinates all travel activities with appropriate offices and with embassies of foreign governments. Provides sound advice on travel regulations and per diem rates.
Coordinates visas, passports, diplomatic clearances, and processes travel vouchers
Screens all calls and visitors, answering most questions and, when possible, takes necessary action in accordance with established policies, in most cases without having to refer them to other staff members.
Maintains principal's appointment calendars, scheduling appointments and commitments for them.
Screens outgoing correspondence for completeness, accuracy, grammar and format. Returns documents to the originator if they fail to meet standards of format or presentation. As required and requested, prepares correspondence or other written materials on behalf of designated staff members.
Applies in-depth knowledge of office automation, software applications, the internet, electronic mail systems, electronic calendars, and other office systems.
Job family (Series)
0303 Miscellaneous Clerk And Assistant
Conditions of Employment
US Citizenship is required.
Suitable for Federal employment, determined by background investigation.
Direct Deposit of pay is required.
Selective Service registration required for male applicants, unless exempt.
Status candidates must meet time-in-grade (see Qualifications).
Background and security investigation for Top Secret Clearance.
At the GS-08level, you must meet the following qualification:
One year of specialized experience equivalent to at least the GS-07 level. Specialized experience is that which has equipped the applicant with the competencies to successfully perform the duties of the position, and that is typically in or related to the position to be filled. Specialized experience for this position includes activities such as:
Demonstrated experience applying knowledge of a wide range of clerical support and administrative policies, concepts and practices in order to independently perform duties, and juggle priorities on matters related to scheduling, travel, and correspondence.
Experience working with a variety of office automation software, i.e., Microsoft Word, Outlook, Excel, PowerPoint.
Experience creating, entering, revising, sorting, formatting and tracking a wide range of documents, correspondence, reports, and graphics for charts and presentations.
Demonstrated knowledge of grammar, spelling, punctuation, and required formats for official documents.
Demonstrated experience exercising good written and oral communication skills, the ability to problem solve, ingenuity, and provide exemplary customer service in an ever-changing work environment.
Only experience and education obtained by the closing date of this announcement will be considered.
TIME-IN-GRADE: Current career or career-conditional employees of the Federal government, or former career or career-conditional employees, who have a break in service of less than one year, are required to meet the time-in-grade restriction of one year of Federal experience at the next lower grade, with few exceptions outlined in 5 CFR 300.603(b).
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). You will receive credit for all qualifying experience, including volunteer experience.
This job does not have an education qualification requirement.
Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet CTAP or ICTAP eligibility criteria; 2) be rated well-qualified for the position with a score of 85 or above; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information: http://www.opm.gov/rif/employee_guides/career_transition.asp).
Appointment Authorities: For more information on appointment authority eligibility requirements:
Persons with Disabilities-Schedule A
Special Hiring Authorities for Veterans
Special Hiring Authority for Certain Military Spouses
Other Special Appointment Authorities
OPM Interchange Agreement and Other Miscellaneous Authorities
The duties of this position are suitable for situational telework.
Stipulations of Employment:
Selection may require completion of a 1-year probationary period.
Applicants must be eligible to obtain and keep a Top Secret security clearance. Appointment is subject to the successful completion of a background investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.
This position allows for a flexible work schedule.
TDA uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit http://www.uscis.gov/e-verify.
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application: https://help.usastaffing.gov/Apply/index.php?title=Alternate_Application_Information
This position is being advertised concurrently with vacancy announcement #TDA-20-DE-10664646WO using Delegated Examining (DE) procedures. If interested, refer to that announcement to determine if you meet DE requirements and can apply to that announcement. NOTE: You must apply separately to each announcement in order to be considered under both.
This vacancy announcement may be used to fill similar positions within 90 days.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the application process is complete, your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
Attention to Detail
Technical Competency ? Support Services
Background checks and security clearance
Drug test required
Position sensitivity and risk
Critical-Sensitive (CS)/High Risk
Trust determination process
To apply for this position, you must provide a complete Application Package which includes:
1. Your Resume listing work schedule, hours worked per week, dates of employment mm/yy and duties performed.
2. Document(s) to support your eligibility for consideration under one or more hiring paths. These may include:
SF-50 - Current/Former Career/Career-Conditional Eligible: Your most recent non-award Notification of Personnel Action (SF-50 or equivalent) showing that you are/were in the competitive service, as well as the highest grade (or promotion potential) held, on a permanent basis
DD-214, SF-15 Form and/or VA letter, or certification of expected discharge or release from active duty from Veterans for consideration under Veteran hiring authorities
Non-competitive appointment authority documentation, if applicable
Career Transition Assistance Program/Interagency Career Transition Assistance Program Documentation, if applicable (e.g. Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal)
3. Other supporting documents:
College transcript(s), if qualifying based on education
Most recent Performance Appraisal, if applicable
Cover letter, optional
It is your responsibility to ensure all required documents have been submitted prior to the closing date of the announcement.
Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet CTAP or ICTAP eligibility criteria; 2) be rated well-qualified for the position with a score of 85 or above; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information: http://www.opm.gov/rif/employee_guides/career_transition.asp.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.