Overview:
- 2-5 years of Executive Assistant and Personal Assistant experience
- Fluency in Spanish preferred
- Proficient in Microsoft Office suite
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong interpersonal and written and verbal communication skills
- Experience in managing multiple priorities, administrative coordination, and logistics
- Must be able to work flexible hours
- Commitment to confidentiality required
Responsibilities
- This position's duties will be split as 30% Personal Assistant and 70% Executive Assistant
- Scheduling and heavy calendar management (BOTH business and personal calendars)
- Acting as a "gatekeeper" for the CEO
- Assist in HR related issues
- Taking, screening, and vetting all phone emails and otgher messaging platforms
- Produce workflow reports that facilitate the CEO's ability to effectively lead the firm
- Liaison directly with contractors, buiilding departments, tenats and clients
- Entering CEO's tasks into Outlook and asign to staff and ensure that they are completed
- Run various personal errands as needed
- Manage contacts in Outlook
We are seeking a highly organized and detail-oriented Personal?Excutive Assistant to join our team. The ideal candidate will provide administrative support to our team, ensuring seamless day-to-day operations and contributing to the overall success of the organization. This role requires a motivated individual and independant who is skilled in administrative tasks, has strong communication skills, and is comfortable with technology.
Responsibilities:
- Provide administrative support to the team, including data entry, document filing, and proofreading
- Assist with project coordination, including scheduling meetings and managing timelines
- Maintain accurate and up-to-date records using QuickBooks
- Handle incoming and outgoing calls with exceptional phone etiquette
- Coordinate travel arrangements and book meetings
- Transcribe meetings and documents as needed
- Perform other administrative tasks as required
Skills:
- Proficiency in QuickBooks and other administrative software
- Strong typing skills with the ability to transcribe documents accurately
- Excellent proofreading skills
- Ability to coordinate projects and meet deadlines
- Strong data entry and filing skills
- Excellent phone etiquette
- Strong administrative skills
- Ability to work independently and as part of a team
- Organizational skills with attention to detail
- Ability to maintain confidentiality and handle sensitive information
- Strong communication skills with the ability to interact with colleagues and clients in a professional and clear manner.
About our frim
We are a fast growing reale state investment, contracting and development firm with projects all over New York State
Job Type: Full-time
Pay: $22.59 - $38.80 per hour
Expected hours: 30 – 50 per week
Benefits:
- Parental leave
- Retirement plan
Schedule:
Experience:
- Website management: 2 years (Required)
- Personal assistant experience: 2 years (Required)
- Microsoft Office: 2 years (Required)
Language:
Location:
- New York, NY 10016 (Preferred)
Ability to Commute:
- New York, NY 10016 (Required)
Ability to Relocate:
- New York, NY 10016: Relocate before starting work (Required)
Willingness to travel:
Work Location: In person
