Administrative Assistant - Anesthesiology & Perioperative Medicine

Mayo Clinic - Phoenix, AZ4.2

Full-time
City

Phoenix

State

Arizona

Telecommute

No

Department

Anesthesiology & Perioperative Medicine

Why Mayo Clinic

This position is a critical position within the Department of Anesthesiology. This position is in charge of the physician call schedule which encompasses not only physician assignments, but takes care of all physician travel, coordinating vacations and other absences. Anesthesiology has 30 physicians to assist. In 2017 it is estimated there will be close to 200 trips to coordinate. This position takes care of ED/PAR which includes tracking and monitoring category and administrative time for the department. This positions helps coordinate new employee orientation and scheduling and tracking of SAC required education. This position also has shared duties on a rotation basis which includes assisting with daily surgery schedule, daily billing reconciliation of all surgeries before sending to Revenue, and monitoring previous days surgical cases for errors in documentation. Currently this position is facilitating/coordinating an Anesthesiology Enterprise on-line scheduling program (QGenda) that will be going live in October and must work with vendor for on-going changes as the department grows and adjusts to this new way of scheduling. This person will then be the primary person responsible for maintaining this scheduling program for the department. In addition this person will support up to 10 physicians with calendar maintenance and meetings. This person should have very strong executive support experience. This person must be able to multi-task and have strong independent critical thinking capabilities and be a self-starter. Most importantly this person must be a team player, and ready to help co-workers in a department that is very large (close to 150 people) and very busy.

Position description

Provides administrative and secretarial support by performing delegated administrative and clerical duties for the assigned work area(s). Exhibits confidentiality, flexibility, accountability and professionalism. Prioritizes heavy work volume among the various areas according to department demands. Prepares correspondence, presentations, spreadsheets, documentation, surveys and schedules meetings and resources. May maintain databases as required by department. Serves as a resource to the institution for department related needs and questions.

Qualifications

High school diploma or GED equivalent required. At least three years of secretarial experience required.

Additional qualifications

Internal applicants are required to attach their three most recent performance appraisals.

In addition to the requirements listed above, the following qualifications are highly preferred:

Health care experience
Experience with various software applications including QGenda, Outlook, Cerner and EPIC, Excel, Lawson/Concur, ED/PAR
Ability to support multiple physicians with day to day scheduling, travel and reimbursement
Ability to work within a team sharing work responsibilities for a department of 150 people
Superior general office, organizational and time management skills
Accuracy and attention to detail with ability to multi-task, a can do attitude, independent, and self-starter

Other desired qualities include:
Excellent customer service skills. Understanding of and adherence to confidentiality policy
Ability to compose correspondence/memoranda, presentations, documentation, and spreadsheets with minimal errors
Ability to establish and maintain effective working relationships and accomplish goals
Flexibility, innovation, and creativity
Ability to suggest new approaches to office procedures
Familiarity with MS Office Suite, including proficiency with word processing, spreadsheets, database management, e-mail, and calendar programs, preferred
Ability to type 60 wpm preferred
In some departments, ability to communicate in Spanish is preferred.
License or certification

None

Exemption status

Non-exempt

Compensation Detail

Education, experience and tenure may be considered along with internal equity when job offers are extended. The minimum pay rate is $18.51 per hour.

Benefits eligible

Yes

Schedule

Full Time

Hours / Pay period

80

Schedule details

Rotating schedule with 2 other Administrative Assistants.
Week 1 - 8:00am - 4:30pm.
Week 2 - 8:30am - 5:00pm.
Week 3 - 9:00am - 5:30pm.

Site description

Mayo Clinic's campuses in Arizona are located in Phoenix and Scottsdale, in the beautiful Sonoran Desert. The region is known as the Valley of the Sun, a metropolitan area with more than 4 million residents in 25 cities and towns.

With Phoenix being the sixth largest city in the nation, this sunny "desert metropolis" offers the amenities of a big city in the midst of a strikingly beautiful, rugged, southwest landscape.

Scottsdale frequently earns praise as a highly desirable place to live. The city's more than 200,000 residents enjoy a vibrant mix of culinary hot spots, arts and entertainment, professional and collegiate sports teams, and community resources. The region's desert climate promotes an outdoor lifestyle with a full complement of sports and recreation.

Category

Office & Administrative Support

Career profile

Clinical & Support Services

Job posting number

106027BR

Recruiter

Kjersten Jimison

Equal opportunity employer

Mayo Clinic is an equal opportunity educator and employer (including veterans and persons with disabilities).

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