Staff Assistant - Quality Improvement

Stony Brook Medicine - Stony Brook, NY4.0

Full-time
At Stony Brook Medicine, a TH Staff Assistant is a valuable member of our team, who provides administrative and executive support and has the ability to interface with all levels of management throughout the hospital. Coordinate all office functions for the departments of QI, Management Engineering, and Medical Staff QA including telephone reception, processing of communications into and out of the office, record keeping and preparation, and filing of documents. Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence.

Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence.

Duties of a TH Staff Assistant may include but are not limited to the following:

Create spreadsheets, charts, graphs, databases, reports and internal/external communications.
Process budget transfers, purchase requisitions, and track expenditures.
Collect, collate and maintain departmental/unit based statistics, utilizing appropriate programs to formulate and communicate reports to internal/external agencies.
Coordinate meetings and appointment schedules for QI, Management Engineering, Lean and Medical Staff QA Departments.
Coordinate travel arrangements and process requests for travel reimbursement.
Coordinate specific programmatic activities related to quality management activities (format QI annual report, design Lean reports and publications, etc).
Provide clerical support (e.g., creation of forms, typing of minutes, etc.) for QI, Management Engineering, Lean and Medical Staff QA Departments.
Qualifications

Required: Required Qualifications: Bachelor’s degree and two years related experience in an administrative/administrative assistant capacity. Experience in MS Office Suite inclusive of Word, Excel and PowerPoint. Experience with email system, and calendar scheduling system. Individual must have excellent writing skills, verbal communication skills and customer service skills. Individual must be highly organized. Candidate must have good understanding of financial reporting and budgeting.

Preferred: Experience in healthcare environment. Knowledge of Lawson and People Soft. Excellent interpersonal and writing skills.

Special Notes: Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. All Hospital positions are subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.

The selected candidate must successfully clear a background investigation. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services (The hiring department will be responsible for any fee incurred for examination), submit (3) written references, and provide a copy of any required New York State license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

The best ideas in medicine start with the best people. At Stony Brook Medicine, our highest calling is to put the power of ideas to work in our patients’ lives. Stony Brook Medicine integrates and elevates all of our health-related initiatives: education, research and patient care. Stony Brook Medicine is Long Island’s premier academic medical center. With 603 beds, we serve as the region’s only tertiary care center and Level 1 Trauma Center, and are home to the Stony Brook Heart Institute, Stony Brook Cancer Center, Stony Brook Children’s Hospital, Stony Brook Neurosciences Institute, and Stony Brook Digestive Disorders Institute. We also encompass Suffolk County’s only Level 4 Regional Perinatal Center, state-designated AIDS Center, state-designated Comprehensive Psychiatric Emergency Program, state-designated Burn Center, the Christopher Pendergast ALS Center of Excellence, and Kidney Transplant Center. It is home of the nation’s first Pediatric Multiple Sclerosis Center.

Stony Brook University is an Affirmative Action/Equal Opportunity employer. We are committed to the creation of a diverse and inclusive campus climate. We encourage protected veterans, individuals with disabilities, women and minorities to apply.

This function/position has been designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE UNIVERSITY HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police

Official Job Title: TH Staff Assistant II
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Quality Improvement-Stony Brook University Hospital
Schedule: Full-time Day Shift 8:30-5:00 Pass Days: Sat, Sun
Posting Start Date: Nov 9, 2018
Posting End Date: Dec 9, 2018, 10:59:00 PM
Salary: Commensurate with experience
Salary Grade: SL1