Sales Admin

WeldForce Group LLC - Houston, TX

Full-timeEstimated: $53,000 - $78,000 a year

Position Summary

The primary purpose of the Sales Administrative Specialist position is to drive sales forecast and bookings related activities to promote, market, and sell Refinery Valve products and aftermarket services. The ideal candidate will organize and manage sales forecast, meetings, functions, and communications internally with our outside representatives as well as with our customers. In addition to executing to objectives, strategies, and action plans to improve the sales department?s efficiencies and responsibilities.

Principal Activities

Organizes and attends weekly sales meetings
Interfaces with sales personnel to ensure timely forecast updates are submitted and checks for format accuracy
Updates weekly sales forecasts and ensures on-time distribution
Updates monthly SIOP forecast and attends SIOP meetings as assigned
Documents all sales meeting action items and follows up internally to completion and/or progressed forward
Manages internal sales and external global representative training with respective departments
Works with sales personnel to ensure assigned capital project Miller-Heiman Blue Sheets are completed and updated. Attends opportunity strategy meetings, as assigned
Ensures sales team and outside representatives have adequate supply of sales literature and promotional giveaways, and coordinates delivery
Organizes client and sales team outings, i.e. sporting events, dining, and other company sponsored events
Monitors IIR reports; references listed opportunities and data compared to forecasts, and distributes analysis to Account Managers accordingly
Coordinates and submits territory and company-wide bookings reports
Interfaces with marketing, engineering, and other departments to drive completion of budgeted product sales tool(s) additions
General administrative support for Sr. Sales Director
Monitoring sales team travel schedules
Inputs industry contacts, client account information, sales meeting reports, and other data into Microsoft Customer Relationship Management (CRM) software in preparation for system deployment
Checks for accuracy and completion of CRM related tasks assigned to Account Managers
Maintains customer & outside representative contracts list and records; notifies Sales Management and Contracts Manager when contracts are within range to expire
Confirms accuracy and timeliness of capital and aftermarket quote dashboard & internal approvals with proposals department and sales personnel
Inputs sales related CRM data as agreed with CRM Manager and Sales Management
Assists with visa processing for Sales Director, managers, and sales department as assigned
Attends domestic industry conferences, seminars, and customer functions as assigned; international event participation is optional


Knowledge Skills & Abilities

Must combine a strong personality with a positive, team-oriented attitude towards supporting fellow employees, as needed
Ability to identify and interpret project sales data and opportunity updates
Ability to prepare detailed reports using data from various sources
Confidence in the delivery of communications to an experienced sales and departmental staff
Provide customer service and carry out customer tasks
Experience in executing sales yearly objectives
Has interdepartmental process and flow knowledge
Demonstrates and drives for continual improvement of the CIRCOR quality and safety programs
Prioritizes and maximizes their time effectively
Strong ability to multitask and work independently
Serves as an administrative resource to sales department
Strives to improve education, skills, and knowledge to improve/maintain DeltaValve and Tapco’s position as industry leaders
Demonstrates and drives continual improvement of Refinery Valves sales department
Represents Refinery Valves as a “Quality Professional” in dealings with internal and external customers
Takes initiative to overcome obstacles and “gets the job done”
Education & Experience

Typically requires a minimum level of knowledge that is acquired through a four-year college degree in an applicable field and no previous related experience OR equivalent combination of education and experience.