Human Resource Assistant - Entry level

Langan Engineering and Environmental Services, Inc. - New York, NY (30+ days ago)3.6

Work for an Industry Leader
Challenging Projects & Dynamic Work Environment
Extensive Training Program
Community Service Opportunities

Langan is an award-winning ENR Top 500 Design Firm that offers integrated engineering and environmental services for both public and private sector clients at sites located throughout the United States and abroad. Langan receives numerous recognitions for its technical expertise as well as its work environment, including Zweig Group’s Best Firms to Work For, Glassdoor’s Employees’ Choice Award – Best Places to Work, NJ Biz Best Places to Work and Business of the Year – 50 Fastest Growing Companies, Hartford Business Journal’s Best Places to Work in CT, and Pittsburgh Business Times - Best Places to Work in Western PA. Visit our website for more information about our awards and recognitions.

Langan offers its employees opportunities that provide challenge and responsibility within an environment where they can grow and flourish! Join our team of industry leaders and make a difference on some of the most exciting and interesting projects in the field!

Langan is seeking a Human Resource Assistant for our New York, NY office. The individual will report to the Human Resource Manager-NY and assist the Human Resources department with recruiting and administrative support including processing paperwork, maintaining files, hiring assistance, interacting with candidates and clients, and performing other human resource responsibilities.

Job Responsibilities:
Assist and support NYC HR Manager with sourcing candidates, conducting pre-screens for all levels and phone screens for intern candidates.
Assist HR Manager with scheduling phone screens and interviews, conduct reference checks, offer letter preparation, and communications to new hires prior to start date.
Maintain scheduling calendar for interviewing candidates. Coordinate with HR Manager and hiring managers across disciplines for scheduling interviews.
Assist in preparation of new hire paperwork and status change forms for submission to corporate office. Follow up with HR Manager for missing documentation, corrections and originals.
Assist in orientation and onboarding of new hires, distributing new-hire orientation kits and employee handbooks, and collection of documents.
Assist in maintenance of New York office seating chart working with NY Principal.
Maintain NY workplace posters/compliance bulletin boards ensuring updated postings. Maintain “Board of Excellence” recognition board.
Act as backup to corporate HR Assistants and assist HR Department members with on-going tasks and projects.
Conduct research on inquiries, as needed.
Provide general clerical duties including event scheduling, distribution of HR publications, filing, typing, scanning, photocopying, faxing, reviewing and composing mail, and ordering supplies.
Perform other duties and as requested.

Job Requirements:
Bachelor's Degree in Human Resources or related degree
Entry level; Prior HR-related administrative experience or internships preferred
High caliber of self-motivation
Superior interpersonal skills and positive demeanor
Strong verbal and written communication skills
Ability to work independently, remain flexible, and handle multiple priorities in a fast paced environment
High level attention to detail and organization
Sound judgment capability
Possess high level of confidentiality
Excellent customer service and diplomacy skills
Problem solving and analytical skills
Proficient in Microsoft Word, Excel, and PowerPoint; HR database programs a plus
SharePoint and Electronic File Management experience a plus

Langan offers its employees opportunities that provide challenge and responsibility within an environment where they can grow and flourish!

We offer competitive compensation packages; full-time employment company paid medical, dental, and vision coverage; life insurance, short- and long-term disability insurance; 401(k)/Roth with company match; extensive training; buddy and mentoring programs; employee referral and professional license bonuses; educational reimbursement; and much more!

Equal Opportunity Employer