Paralegal I - IP Litigation

Kirkland and Ellis - New York, NY4.0

Full-timeEstimated: $77,000 - $110,000 a year
About Kirkland & Ellis

Kirkland & Ellis LLP is a preeminent, full-service law firm with offices around the world and a staff as diverse as the practice areas we support. Our clients range from Fortune 100 companies to medium and small corporations, financial institutions, and private equity firms. Known for our commitment to excellence, Kirkland strives to provide superior service to our clients as well as our fellow employees. From Information Technology to Human Resources, Paralegal Services to Business Development, Kirkland offers non-attorney professionals challenging careers in a variety of functional areas. Whether starting or growing your career, Kirkland can offer a performance-driven culture filled with bright and innovative teams of co-workers.

Essential Job Functions

Typically one IP Litigation Paralegal team is assigned to multiple IP litigation cases, particularly those that are large, complex or multi-party actions. The paralegal works with all of the attorneys on the matter from the beginning through trial or arbitration, managing the flow of information and ensuring adherence to best practices. They continually find new and better ways of doing things, improving processes through the application of new technology.

The paralegals interact with vendors and directly with government agencies (e.g. Patent & Trademark Office) to obtain information and materials, such as certified copies of patents, file histories and file wrappers.

The paralegals are responsible for managing the files (“case record”) including a complete set of the correspondence, memos, pleadings, and client documents in a matter, and help monitor deadlines by creating and maintaining calendars of key dates.

Paralegals help compile information necessary to respond to interrogatories, document requests and requests for admission served on their clients. They also organize and review documents received from other parties.

In order to manage the large volume of documents and information during the discovery phase of litigation, paralegals set up databases, either on-line or in-house, obtaining assistance and support as necessary from Litigation Support and from outside vendors.

Paralegals help attorneys prepare for depositions by arranging the preparation of witness files, compiling and organizing exhibits, and arranging the technical logistics with court reporting agencies. For expert depositions, they research prior testimony and publications, and track materials sent to the experts. Paralegals manage deposition transcripts and exhibits, and maintain searchable computer databases of testimony.

Paralegals work with the attorneys during the briefing process by checking the legal and fact cites, and ensuring proper formatting style. They are often responsible for assembling and organizing the exhibits and supporting documents as well as arranging for filing with the court and serving on all parties.

In preparation for trial, the paralegals work with the attorneys, experts, and client to identify and compile potential trial exhibits, generate trial exhibit lists, and track objections to both sides exhibits. They prepare deposition designations, and compile Pretrial Orders and other submissions. They work with trial consultants on graphics, videos and other demonstratives, and coordinate courtroom logistics with courthouse personnel. They set up and manage off-site trial offices, arranging for all office support and logistics.

At trial, the paralegal team prepares materials for each day’s examinations, tracks the use and admission of exhibits, tracks and reviews witness testimony, and delivers and picks up all materials at the courtroom each day.

Litigation Case Management
Obtains information and materials from IP vendors and government agencies, such as the US Patent & Trademark Office
Certified patents
Patent file histories and wrappers
Manages document production processes - hard copy, electronic, etc.
Collects material from client, opposing parties, and third parties (hard copies, electronic data, physical evidence)
Maintains chain of custody
Tracks materials through the process
Designs and implements document review systems
Prepares privilege logs
Manages logistics of production of documents - hard copy, images, native
Substantive Research
Analyzes documents and materials
Performs factual research
Compiles information into charts, graphs and timelines
Researches prior testimony and publications of opposing experts
Researches rules of procedure for relevant court venues, and assures adherence thereto
Coordinates preparation and filing of briefs and legal documents
Drafts routine filings (e.g. attorney appearances, notices of filings, notices of motions)
Legal cite checking, shepardizing (Westlaw, Lexis)
Fact checking
Compiles appendices and exhibits
Blue Book formatting, application of local rules
Files with court and serves on parties
Interacts with outside entities (clients, government agencies, expert witnesses, consultants, other law firms, opposing parties, court personnel, etc.)
Manages litigation support systems
Databases (Relativity, Concordance, etc)
Transcript management systems (TextMap)
Calendaring, task sharing, collaborative systems (Compulaw)
Manages preparation for witnesses and depositions
Manages preparation of witness & subject files
Assists in preparation of witness outlines
Works with expert witnesses
Manages technical logistics for depositions (remote hookups, electronic transcripts, videography, synchronization)
Manages trial preparation and trial support
Compiles and tracks trial exhibits
Prepares pretrial documents
Sets up and manages trial offices and trial support (e.g. remote office setup and logistics)
Manages resources
Supervises legal staff
Obtains and supervises support from Firm departments (e.g. Litigation Support, Graphics Services, Purchasing, Trial Support Services)
Manages relationships with supporting vendors (graphics, court reporters, trial support, hotels, etc.)
Anticipates needs, acts without direction, asks questions
Handles many projects at one time
Assumes responsibility for self (and team); does not blame others
Seeks and implements new and better ways of working; process improvements
Willing to take risks, seek challenges, take over difficult or unconventional projects; can take on a project at any stage
Performance Management
Trains staff and encourages development of knowledge and abilities
Enforces Firm policies
Stays within cost and resource constraints
Uses flexible approaches to different staff members
Establishes and refines procedures to increase efficiency based on evidence
Designs systems and procedures to be consistent and to meet high standards
Solving Problems
Breaks problems into component parts to find most appropriate solution
Researches and finds solutions for problems
Finds and tries more than one solution to stop problem from returning
Finds novel solutions
Makes decisions within appropriate time frame and cost constraints
When needed, makes decisions with incomplete or imperfect information; handles ambiguity well
Managing Information
Designs, implements and refines systems to absorb large volumes of data that can be easily retrieved by others
Teaches others to sort and store information using several systems
Establishes and maintains security and confidences
Manages large quantity of changing information in high stress circumstances
Gathering Information
Understands purpose of information
Disseminates information in clear and concise fashion
Uses varied internal and external sources, and creative approaches, in locating information
Develops methods and systems to obtain and organize information
Considers time and cost constraints
Evaluates and refines data-gathering methods
Leading Teams (for those managing teams/staff)
Keeps members informed
Maintains a positive working environment
Gives credit and recognition
Keeps group motivated during long hours of work and high stress
Leads differing types of teams - flexible, cross-functional
Communication (oral, voicemail, e-mail)
Works well with attorneys, clients, experts, vendors, consultants
Effectively listens and responds; detects underlying meaning
Maintains professionalism and clarity in communication
Displays tact and good judgment
Changes communication style and mode as needed
Diffuses anger, anxiety and stress in group
Maintain confidentiality
Persuades others to change their views
Influencing Others
Understands where to go for information and to accomplish tasks
Models behavior desired in others - leadership by example
Persuades individuals and groups (partners, clients) to adopt best practices
Using Technology
Keeps up to date on changes and improvements technologies relevant to practice area
Selects and applies most effective technologies to client matters
Trains staff and attorneys on use of technology
Uses complicated technical functions, and adapts technology for own needs
Develops and helps select new technical applications within the Firm
Monitoring for Accuracy, Quality and Order
Maintains high work quality while working under pressure of deadlines and competing priorities
Monitors details and quality of others’ work (staff, attorneys)
Develops and manages complex systems to coordinate development and compilation of work product
involving K&E attorneys (sometimes across practice areas), clients, other parties, potential bidders and investors, staff, consultants and vendors
according to strict and often accelerated schedules

Qualifications & Requirements

This position requires complex IP litigation experience, including involvement in large discovery, creating and managing databases and imaging systems, preparing for trials in Federal court, and managing trial support. Must have experience with a range of litigation support applications. Preferred experience with out-of-town trial offices for cases that have gone to verdict. The ideal candidate will possess 3+ years of IP Litigation paralegal experience. Additional qualifications include excellent analytical and organizational abilities, solid communication and management skills, creativity and initiative. Bachelor’s degree preferred, but not required. Flexibility for travel and overtime required.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.