Full Job Description
Requisition No: 148221
Agency: Elder Affairs
Working Title: GOVERNMENT OPERATIONS CONSULTANT III - 65000491
Position Number: 65000491
Salary: $3,625.62 MONTHLY
Posting Closing Date: 03/04/2020
DEPARTMENT OF ELDER AFFAIRS
*****OPEN COMPETITIVE OPPORTUNITY*****
TITLE: GOVERNMENT OPERATIONS CONSULTANT III
LOCATION: TALLAHASSEE/LEON COUNTY
POSITION #: 65000491
SALARY RANGE: 43,507.44 ANNUALLY ($3,625.62 MONTHLY)
PAY GRADE: #025
WORK SCHEDULE: MONDAY-FRIDAY; 8:00 A.M.-5:00 P.M.
CONTACT INFO: Department of Elder Affairs 4040 Esplanade Way Tallahassee, FL 32399-7000 (850)414-2108
PAPER APPLICATIONS WILL NOT BE ACCEPTED BY THE AGENCY. APPLICATIONS MUST BE SUBMITTED THROUGH THE PEOPLE FIRST SYSTEM.
Mission Statement: To promote the well-being, safety, and independence of Florida’s elders, their families, and caregivers.
Vision Statement: For all Floridians to live well and age well.
DUTIES AND RESPONSIBILITIES:
Incumbent reports to, works with and assists the Operations & Management Consultant II - SES in the duties related to the managerial position including, but not limited to, the preparation and administration of the unit’s training policies and procedures.
Incumbent will promote and conduct in-service Instruction to SHINE Volunteer Counselors and partners through multiple learning formats including alternative technologies. Maintains ordering, inventory, and shipment of training materials including establishment and maintenance of an appropriate SHINE training material inventory system, which includes preparing training packets for trainings provided by SHINE trainers. Provides training updates as new information becomes available.
Provides counseling and technical assistance to staff and SHINE Management as related to Medicare and health insurance for the aged and disabled. Travels to conduct and monitor in-person trainings with local partners.
Responsible for design, implementation, and maintenance and monitoring of data tracking systems in support of SHINE, SMP, and MIPPA operations, and assistance with the management of contracts and other formal agreements, including those with Area Agencies on Aging. Supports unit staff through assistance with contract management duties and other activities necessary to facilitate administration of DOEA programs as assigned. This would include cross training and utilization of the SHINE training database, Online Training Modules, in-person training, and technical training applications. Performs detailed research and analysis of laws, policies, procedures, programs and updates related to Medicare and health insurance for the aged and disabled. Prepares, reviews, edits, and/or revises SHINE, SMP, and MIPPA technical materials, including information updates and fact sheets and website material.
Assists with design and implementation of grant-funded initiatives to demonstrate innovative service delivery models. Participation includes preparation of management materials, assistance with development of organizational protocols, establishment of quality assurance standards, and involvement with work group activities which support the initiative. Provides staff support for internal and external activities involving the Department and partners from the aging network, state agencies, stakeholder groups and other entities relevant to meeting project objectives.
Performs duties as assigned to assist in the management of program federal grants, including assistance with grant budgets and preparation of required program and fiscal reports. Supports evaluation activities by tracking performance and assessing data collection.
Serves as one of the staff responsible for responding to Correspondence Tracking assignments, providing timely and appropriate information to address the needs of those contacting the Department for assistance.
Serves as Department, Division, or Unit representative or lead staff for programs or special projects, boards, commissions, etc. as assigned.
Participates in workgroups, steering bodies, or task forces to address specific issues related to the Program’s internal operations or administration of programs and services through area agencies on aging and other service providers as assigned.
Maintain up-to-date knowledge of federal and state laws and rules pertaining to the oversight of the programs and contract management.
Performs other duties as required.
KNOWLEDGE, SKILLS & ABILITIES REQUIRED:
Proficiency with Microsoft Office products, including Excel and Access.
Ability to collect, evaluate and analyze data to track and monitor contractor performance.
Ability to organize complex data into user-friendly formats for presentations and written materials.
Excellent verbal and written communication skills.
Knowledge of the aging network of service providers and the services they provide.
Knowledge of the issues related to aging, disability and long-term care.
Ability to work independently and effectively organize work assignments.
Ability to establish and maintain effective working relationships with others.
Must have the ability to travel.
Preference will be given to the Department of Elder Affairs employees.
A Successful completion of a Level 2 Criminal History Background Check is required for all applicants selected for this position.
Applicants should apply on-line via the People First Website https://peoplefirst.myflorida.com by 11:59 p.m. (EST) on the closing date of the position vacancy advertisement but are strongly encouraged to apply by 6:00 p.m. on the closing date to avoid any system down times or any other complications that may arise.
If you have problems applying on-line, call the People First Service Center at 1-877-562-7287. Paper applications will not be accepted by the agency.
The Department of Elder Affairs is an "older worker-friendly" employer and also lists vacancies on the Silver Edition website, found at http://silver.employflorida.com, that connects persons age 50 and older with other businesses/volunteer organizations/employers who specify they are "older worker-friendly."
The Department of Elder Affairs is an E-Verify employer and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each New Employee’s I-9 Form to confirm work eligibility.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Nearest Major Market: Tallahassee