Anti-Financial Crime Executive Administrative Assistant

Deutsche Bank - Jacksonville, FL3.9

Full-time
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Job ID: 3193812 Full/Part-Time: Full-time
Regular/Temporary: Regular Listed: 2019-06-12
Location: Jacksonville, United States of America
Regulation, Compliance & Anti-Financial Crime

Regulation, Compliance and Anti-Financial Crime (AFC) protects the integrity and reputation of Deutsche Bank. It manages the Bank’s risks and help to avert unintentional rule breaches and conflicts of interest. At the same time, we also advise the bank on ethical conduct and governance issues and keep the bank up to date on regulatory and political challenges.

Position Overview
J ob Title: Anti-Financial Crime Executive Administrative Assistant
Location: J acksonville, FL

Department

Deutsche Bank (DB) is committed to the highest standards of control in the areas of Anti-Money Laundering (AML), Sanctions & Embargoes, Anti-Bribery and Corruption (ABC) and Anti-Fraud (collectively referred to as Anti-Financial Crime). All employees are required to adhere to these standards to protect Deutsche Bank and our reputation from those who may intend to use our products and services for illegal purposes including, but not necessarily limited to, money laundering, bribery, corruption, fraud and/or terrorist financing.

AFC’s Mission is :
To be a trusted and respected independent control function that aims to protect the Bank from financial crime risk
To establish a proactive framework to prevent, detect, investigate and report bank-wide financial crime risk events
Overview

Compliance & Anti-Financial Crime (AFC) is seeking an executive administrative assistant. The candidate will provide administrative support to the Managing Director – Americas Head of Financial Crimes Operations and additionally supporting the Managing Director – JAX Site Head of Compliance & Anti-Financial Crime. This position will report to the COO of Compliance & Anti-Financial Crime Jacksonville.

Key Responsibilities:
Directly support Americas Head of Financial Crimes Operations and back up support to the Jacksonville Site Head of Compliance and AFC
Provide support to the COO of Compliance and AFC JAX to assist in the day2day operations of the site
Coordinate the on-boarding of new employees and contractors to minimize set-up time e.g. desk location, Desktop on demand (DOD) set up, log ins, security passes, lockers etc
Coordinate office supplies, handle purchase orders and expense/ invoice processing in a timely manner
Manage desk moves & seating requests including updating seating allocation spreadsheet on a monthly basis
Handle all aspects of domestic and international travel arrangements for the Department, including but not limited to: itineraries, airline reservations, hotel accommodations, car rental/reservation arrangements, agenda and meeting materials, all expense reimbursements for invoices, travel expenses and transactions for the Department
Prepare and submit all expense reports for employees in Concur system
Coordinate complex calendars and schedules to ensure effective time management and prioritization of engagements where necessary
Organize agendas, materials and attendees in relation to management or team meetings and minute/action points as necessary
Create monthly calendar of events for managers including holiday schedules and visitors
Coordinate arrangements for meetings, including scheduling, reserving conference rooms, and ordering catering, when necessary
Create and manage team organizational charts and email distribution lists
Handle all logistical coordination for senior management visitors
Raise dbSupport incident and facilities tickets
Monitor and distribute mail received in department mail stops
Ad-hoc projects as requested

You will have:
Experience as an executive assistant supporting Senior Management
Minimum of a College degree or equivalent work experience
Excellent verbal communication and written skills
A proactive approach to tasks and responsibilities
Ability to multi-task effectively and handle change well
Detail-oriented with excellent organizational skills
Ability to communicate issues to Senior Management in an effective manner
The ability to work under pressure and within tight deadlines with no loss of accuracy
Proficient in Word, Excel, and PowerPoint
Team player with great attitude, interpersonal skills and strong work ethic
High ability to maintain confidentiality
About Deutsche Bank

We are Germany’s leading bank with strong positions in Europe and significant presence in the Americas and Asia Pacific. We’re driving growth through our strong client franchise, investing heavily in digital technologies, prioritizing long-term success over short-term gains, and serving society with ambition and integrity. We serve our clients’ real economic needs in commercial and investment banking, retail banking and transaction banking, and provide ground-breaking products and services in asset and wealth management. That means a career packed with opportunities to grow and the chance to shape the future of our clients.

For candidates applying for positions in the US:
Deutsche Bank is an Equal Opportunity Employer - Veterans/Disabled and other protected categories. Click these links to view the “ EEO is the Law ” poster and pay transparency statement.