Req ID: 21316
Employment Status: AF - Active - Regular - Full Time
Assist the Accounting and Finance Director, specifically in the areas of Accounts Payable, Purchasing Coordination, General Ledger, EPIC Cash Postings, Preparation/Review of Financial data and special projects. The primary focus of this position is to maintain and support the accounting and general ledger which will include assisting with the month-end close process. Secondary focus is assist with the accounts payable function and to interface with CHOP Purchasing to ensure that department needs are met in accordance with Supply Chain guidelines. Tertiary focus is to assist with the EPIC cash posting and special projects.
General Ledger and Month-end Close (60%)
Maintain Account Reconciliation for assigned Balance Sheet accounts on a monthly basis. Follow up on reconciling items.
Maintain Account Reconciliation for assigned Income Statement accounts on a monthly basis.
Maintain malpractice reconciliation/analysis.
Complete Divisional Variance Report for Income Statement accounts that vary from Budget by more than 5 %. Complete divisional variance analysis.
Update monthly revenue entries.
Update Cardiology Revenue/Collection spreadsheet.
Prepare Journal entries and supporting schedules according to the monthly closing schedule. Assemble and distribute monthly financial statements.
Prepare non-standard invoices on a monthly or as needed basis.
Reconcile VACHP program payments and general ledger detail monthly.
Record all recurring entries
Complete monthly Physician Expense statements and divisional statements. Send to division managers.
Job Responsibilities (Continued)
Review Invoices/Check Requests/SMERFS for electronic AP processing (25%)
Review all department SMERFs to ensure proper account coding /approvals. Ensure that all supporting documentation is included and within CAA’s policies.
Review all electronic invoices/check requests for proper GL coding. Assign appropriate G/L code. Allocate amounts for different G.L codes as necessary.
Maintain department chart of accounts
Educate department staff on appropriate A/P processes and accurate GL coding
Verify amounts due (e.g. past balances should be invoiced separately; current charges invoiced and set up for payment only; avoid duplicate invoicing).
Ensure appropriate supporting documentation is included with checks sent to outside organizations.
Assist with unresolved AP/Purchase Requisition issues. Continue role as a system super user.
Serve as the Liaison between AP Shared Service and CAA Finance/Accounting department.
Coordinating the processing of annual 1099 tax forms for CAA and VACHP. Ensuring that all changes are processed appropriately and that forms are mailed within the established timeline.
Job Responsibilities (Continued)
Purchasing Coordination (2%)
Maintain appropriate levels of supplies for the Billing office, directly or indirectly verifying supply levels periodically, and adjusting supply levels based upon usage. Ordering necessary office supplies utilizing CHOP approved vendors. Complete electronic Purchase Requisition in accordance with CHOP purchasing policies.
Assist and educate department staff in compliance with CHOP purchasing policies.
Accounts Receivable Analysis
Maintain the reserve model and update on a monthly basis
Maintain all required EPIC reports
Assist with the reconciliation of all AR, MAP, Reserve, Charge and Contractual Allowance accounts on a monthly basis.
Bill and reconcile all intercompany accounts within CHOP set deadlines.
Adhere to established internal controls.
Fiscal Year End Audit
Assist the Finance Director with the year-end financial audit
Complete all year end reconciliations and assist with completing year end audit request.
Complete year end variance report detailing changes from current year to prior year balances.
Maintain/Update Quarterly Administrative cost analysis.
Initiate Wells Fargo Wire/ACH requests.
EPIC Cash Posting (8%)
Post daily cash batches into EPIC billing system.
Reconcile daily cash posted to bank detail received.
Close and post payments once fully reconciled.
Coordinate with AR supervisor on status and open items.
Special Projects (5%)
From time to time, there is a need to review or analyze accounting data to inform, as well as influence company policy.
Director of Finance will assign these special projects as needed, laying out the parameters and instructions for the project. Such projects will require the use of Excel and Lawson and independent critical analysis.
Required Licenses, Certifications, Registrations
Required Education and Experience
Required Education: Bachelors in Accounting
Required Experience: 0-3 years of accounting experience, hospital preferred.
Preferred Education, Experience & Cert/Lic
Knowledge of word processing, electronic mail, spreadsheet, and database applications.
Excellent analytic skills.
An aptitude for details and thoroughness.
Ability to handle multiple tasks, meet deadlines and handle confidential materials
Additional Technical Requirements
Proficient in the use of Excel.
Strong analytical & computer skills.
All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.
Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products or nicotine in any form and a negative nicotine screen (the latter occurs after a job offer).
Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.
VEVRAA Federal Contractor/Seeking priority referrals for protected veterans. Please contact our hiring official with any referrals or questions.
CHOP Careers Contact
2716 South Street, 6th Floor
Philadelphia, PA 19146