Executive Assistant - Communications

Jews for Jesus - San Francisco, CA4.6

Full-timeEstimated: $45,000 - $58,000 a year
EducationSkills

The mission statement of Jews for Jesus is: “We relentlessly pursue God’s plan for the salvation of the Jewish people.” The Executive Assistant supports the Communications Director in fulfilling this mission. The Communications Director is a part of the Executive Leadership Team and has a wide range of responsibilities including creative areas such as global communications, media, PR and media relations, publications, and editorial oversight. The duties of the Executive Assistant are to assist the Communications Director in any administrative duties deemed necessary.

ESSENTIAL FUNCTIONS

  • Manage the Communication Director’s calendar and travel schedule
  • Coordinate internal and external meetings
  • Record and transcribe minutes of meetings
  • Coordinate, create, and keep Google documents organized
  • Track budget items and report expenses
  • Execute in-house mailings
  • Create productions schedules for large scale projects
  • Field incoming phone calls

MARGINAL FUNCTIONS

  • Run Errands
  • General, miscellaneous secretarial and administrative duties

COMPETENCIES or REQUIRED SKILLS

  • Proficient with MS Office (Word, PowerPoint, Excel) and Internet/E-mail (Outlook)
  • Exceptional verbal and written communication skills
  • Ability to prioritize multiple tasks
  • High attention to detail and accuracy
  • Excellent organizational skills
  • Ability to maintain confidentiality at all times
  • Ability to operate with all levels of staff
  • Self-motivated; able to work independently
  • Team player; willing to assist with other administrative functions and take on additional tasks
  • Punctual and dependable

Full agreement and affirmation of the Jews for Jesus statement of faith

SUPERVISORY RESPONSIBILITY

  • No Supervisor responsibilities required for this job

WORK ENVIRONMENT

  • Routine use of computers, phones, copiers, and fax machines
  • At times required to run errands using company vehicle

PHYSICAL DEMANDS

  • Sit at a computer for long periods of time
  • Required to bend or stand on a stool to open file cabinets
  • Lift and move boxes that are 5-10 pounds
  • Walking and use of stairs to different departments
  • Able to drive a vehicle

POSITION TYPE AND EXPECTED HOURS OF WORK

  • Full time M-F 8am-5pm
  • May require occasional evening work
  • May require some weekend work travel
  • Minimal travel required; however, it is primary local and during the business day

REQUIRED EDUCATION and EXPERIENCE

  • High School diploma or GED diploma with 1-2 years of related work experience

PREFERRED EDUCATION and EXPERIENCE

  • Good Bible knowledge very helpful
  • College degree a plus
  • 2-4 years of related work experience

Job Type: Full-time

Experience:

  • Executive Assistant or related: 1 year (Required)

Location:

  • San Francisco, CA (Preferred)

Work authorization:

  • United States (Required)