Corporate Secretary - Vice President

Deutsche Bank - New York, NY3.9

Full-time
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Job ID: 3191309 Full/Part-Time: Full-time
Regular/Temporary: Regular Listed: 2019-04-29
Location: New York, United States of America
Legal

Legal is responsible for managing the legal risk of Deutsche Bank Group. Our mission is to ensure that legal services are provided to the bank with the goals of protecting its integrity and reputation and managing legal risk to make transactions viable and safe. We partner with Risk, Regulation, Compliance, Group Audit and others to provide a proactive integrated risk management approach.

We work closely with managers to coordinate activities across business lines so we avoid violations of laws. We make sure the Bank has up-to-date information on regulatory and legal changes and continues to be seen as a trusted, respected market participant.

Position Overview
Job Title: Corporate Secretary
Corporate Title: Vice President
Location: New York, NY

About Deutsche Bank

We are Germany’s leading bank with strong positions in Europe and significant presence in the Americas and Asia Pacific. We’re driving growth through our strong client franchise, investing heavily in digital technologies, prioritizing long-term success over short-term gains, and serving society with ambition and integrity. We serve our clients’ real economic needs in commercial and investment banking, retail banking and transaction banking, and provide ground-breaking products and services in asset and wealth management. That means a career packed with opportunities to grow and the chance to shape the future of our clients.

Job Description

Responsibility for corporate governance matters related to certain top tier subsidiary companies and/or top-tier management committees. The Corporate Secretary will:

Work with management to create and maintain bylaws, charters, terms of reference and/or policies and procedures
Prepare, maintain and agree with management a rolling agenda of topics to be covered at each Board or committee meeting
Vet rolling agendas on an annual basis with regulatory requirements and industry and governance best practices
Create calendars of meetings with management that provide appropriate coverage of material and demonstrate appropriate oversight and diligence
Request, review and compile information for meeting materials on a timely basis, allowing for management pre-review, where appropriate
Facilitate creation of meeting material books
attend Board of Directors/Committee meetings to coordinate meeting, keep proceedings aligned with agenda and record proceedings in appropriate minutes or meeting records
Draft consents/resolutions to authorize specific actions as needed
Maintain officer and director information in global secretary repository, BluePrint
Support annual elections of officers and directors
Manage jurisdictional qualifications and withdrawals
Handle signing authority rosters and delegation
Coordinate the powers of attorney process - drafting, production and certification of powers of attorney, incumbency certificates and other certifications, as required
Prepare dual hatting forms, signing authority forms and incumbency certificates
Maintain required corporate documents and legal entity information on BluePrint
Support legal entity life cycle (from incorporation and formation to cancellation and dissolution of legal entities)
Ensure that companies are registered to do business, annual reports are timely filed, taxes are paid and agent relationships are maintained in all the states of their operation
Assist with general Corporate Secretary inquiries
Support manager with special projects, as needed

Regarding Board meetings, the Corporate Secretary will:
Arrange and schedule Board of Directors and Committee meetings
Maintain, update and organize files for monthly Board and Committee meetings
Maintain corporate minute books
Prepare required Director correspondence
Core Competences

You should possess the following core competencies:
Experience with corporate secretariat / governance processes
Excellent oral and written communication skills
Strong analytical, organizational and problem-solving skills
Proficiency in Microsoft Office suite
Strong working knowledge of BluePrint, (preferred) or other corporate secretary platform
Strong interpersonal skills and ability to work well in a team and to leverage others to achieve goals
Strong ownership of work product
Ability to multi-task and prioritize tasks
Qualifications

Past experience working in a Corporate Secretary or Assistant Secretary capacity
Corporate Secretary experience in a Banking/Investment Banking firm preferred
A law degree (preferred) or relevant Bachelor or Master’s Degree from an accredited college or university

For candidates applying for positions in the US:
Deutsche Bank is an Equal Opportunity Employer - Veterans/Disabled and other protected categories. Click these links to view the “ EEO is the Law ” poster and pay transparency statement.