- Time Management
- Computer Skills
- Construction Experience
- Certified Notary Public
Typing – This includes the typing of all subcontracts, owner contracts, change orders, and job-related
correspondence and documents.
Answering Phones – Includes taking messages and/or forwarding to voice mail.
Office supplies – Includes ordering and maintaining the office supplies for the field office.
Copies – as required
Faxing – as required
Office trailer set-up – Assist superintendent/project manager with establishing the job trailer/office. (i.e., set up
phones, ordering office furniture, etc.)
Filing – as required
Runner – Includes picking up job mail from the downtown office and completing other job-related errands.
Either a company vehicle or the secretary’s personal vehicle can be used. If a personal vehicle is used, mileage
shall be reimbursed.
Material req forms – Include filing out material requisition forms for only those items which are purchased by
Mail – as required
Communication skills – must be able to communicate intelligently with internal staff as well as external
Computer knowledge – must be proficient with spreadsheet and work processing software.
General Cleaning and Organization as directed by P.M.
In addition to the duties listed above the following items will be required:
Experience – This position requires that at least one (1) year experience with Prestige Construction Group as a
job site secretary must have been acquired.
Multiple project capability – This person must be capable of working on two (2) or more projects
Insurance – Includes tracking of subcontractor insurance and the requesting of current certificates as required.
Lien waivers – Includes tracking of lien waivers submitted by subs, vendors, and especially sub-subcontractors
Accounting skills – Must have basic accounting skills to assist in items such as pay applications, invoice
processing, and time keeping.
Project close-out – Assist in close out of the project, including phone calls, and packaging of documents.
Sub/Vendor liaison – This includes the ability to communicate to subs/vendors with basic understanding of their
fields in order to accurately relay information to the project superintendent and project manager.
Self directed – Must be able to perform the duties listed above with a minimum amount of supervision.
Expedition – A basic understanding of expedition is required for items such as transmittal tracking.
Submittals – The ability to help an engineer with items such as transferring notes on shop drawings.
In addition to the duties of the two descriptions above the following will be required:
Supervision skills – Must be able to oversee the work of one (1) or more secretaries in the company.
Computer skills – Must be proficient in the software programs utilized by the secretaries in the company.
Also, must have a basic understanding of Expedition and Coins.
Training – Must have the skills to train other job site secretaries.
Managerial skills – Must have the skills to assist the project manager in scheduling meetings, etc.
Prestige Construction Group, Inc
219 Turner Road
Richmond , Virginia 23225