Project Manager Assistant

Stantec - Phoenix, AZ3.7

30+ days ago
Strong communities don’t just happen—they’re built. They’re creatively imagined, collaboratively planned, and readied to face tomorrow with optimism. We’re driving the future of Community Development. Our experts lead their fields, collaborating on projects that are as technically challenging as they are impactful, creative, and fulfilling. We’re a place where you can apply your passion—and find endless opportunities to help make communities more equitable, resilient, and livable.

Your Opportunity

To assist in the financial and management responsibilities of projects, the role of Project Manager Assistant (PMA) has been established to work with a Project Manager (PM), and ultimately help ensure the successful execution of a project. The roles and responsibilities of an PMA will vary depending on the specific project and PM requirements. Staff who may fill the PMA role can be identified by looking for those who have the following traits:

Your Key Responsibilities

The following are typical responsibilities that may be assigned to the PMA by the PM. Other responsibilities may arise depending on the project-specific scope of work and/or changes in project-specific needs.Assist PM with financial tasks for projects:

Weekly review of project charges.

Weekly review of task budgets.

Review accounts receivable status and address with client if needed.

Update Earned Value Analysis (EVA).

Update Forecast.

Clear/address any provisions.

Facilitate invoicing process by reviewing billing reports (UDRs/TBRs) and coordinating with the Project Administrator (PA) to finalize invoices.

Coordinate with subcontractors by executing agreements, change orders, managing budgets, invoicing, and payment.

Assist in preparing change order requests.

Compile and maintain project task list and communicate to project team when changes occur.

Prepare and maintain project team contact list, which includes client team members, Stantec team members, and project subcontractors.

Follow PM Framework.

Ensure project follows MEDAD requirements.

Compile and maintain project mailing list, if applicable

Performs other administrative duties as required.

Your Capabilities and Credentials

Strong organizational skills

Ability to multi-task

Analytical with high attention to detail

Problem-solving skills

Good listener

Clear verbaland written communication skills

Ability to make appropriate decisions

Knowing when toask questions

Ability to work effectively with a wide range of personalities with a wide range of technical backgrounds

Team player with the ability to motivate and promote teamwork in others

Willingness tolearn new skills, as needed

Versatility, flexibility and willingness to work within frequently changing priorities.

Must be willing and able to take initiative when needed.

Flexibility to learn new skills.

Proficiency in MS Office Suite.

Education and Experience

High School Diploma with minimum of 2-3 years experience; or Post secondary degree in related field; or equivalent combination of education and experience.

Position will primarily work in an office setting.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Job: Administrative Support

Primary Location: United States-Arizona-Phoenix

Organization: BC-1801 Community Development-US Southwest

Employee Status: Regular

Job Level: Individual Contributor

Travel: No

Schedule: Full-time

Job Posting: Aug 15, 2018, 8:11:27 AM

Req ID: 180001G8