Strong communities don’t just happen—they’re built. They’re creatively imagined, collaboratively planned, and readied to face tomorrow with optimism. We’re driving the future of Community Development. Our experts lead their fields, collaborating on projects that are as technically challenging as they are impactful, creative, and fulfilling. We’re a place where you can apply your passion—and find endless opportunities to help make communities more equitable, resilient, and livable.
To assist in the financial and management responsibilities of projects, the role of Project Manager Assistant (PMA) has been established to work with a Project Manager (PM), and ultimately help ensure the successful execution of a project. The roles and responsibilities of an PMA will vary depending on the specific project and PM requirements. Staff who may fill the PMA role can be identified by looking for those who have the following traits:
Your Key Responsibilities
The following are typical responsibilities that may be assigned to the PMA by the PM. Other responsibilities may arise depending on the project-specific scope of work and/or changes in project-specific needs.Assist PM with financial tasks for projects:
Weekly review of project charges.
Weekly review of task budgets.
Review accounts receivable status and address with client if needed.
Update Earned Value Analysis (EVA).
Clear/address any provisions.
Facilitate invoicing process by reviewing billing reports (UDRs/TBRs) and coordinating with the Project Administrator (PA) to finalize invoices.
Coordinate with subcontractors by executing agreements, change orders, managing budgets, invoicing, and payment.
Assist in preparing change order requests.
Compile and maintain project task list and communicate to project team when changes occur.
Prepare and maintain project team contact list, which includes client team members, Stantec team members, and project subcontractors.
Follow PM Framework.
Ensure project follows MEDAD requirements.
Compile and maintain project mailing list, if applicable
Performs other administrative duties as required.
Your Capabilities and Credentials
Strong organizational skills
Ability to multi-task
Analytical with high attention to detail
Clear verbaland written communication skills
Ability to make appropriate decisions
Knowing when toask questions
Ability to work effectively with a wide range of personalities with a wide range of technical backgrounds
Team player with the ability to motivate and promote teamwork in others
Willingness tolearn new skills, as needed
Versatility, flexibility and willingness to work within frequently changing priorities.
Must be willing and able to take initiative when needed.
Flexibility to learn new skills.
Proficiency in MS Office Suite.
Education and Experience
High School Diploma with minimum of 2-3 years experience; or Post secondary degree in related field; or equivalent combination of education and experience.
Position will primarily work in an office setting.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
Job: Administrative Support
Primary Location: United States-Arizona-Phoenix
Organization: BC-1801 Community Development-US Southwest
Employee Status: Regular
Job Level: Individual Contributor
Job Posting: Aug 15, 2018, 8:11:27 AM
Req ID: 180001G8