Clinical Data Abstractor

Tennessee Oncology - Nashville, TN

Salary Grade: 119
Location: Nashville TN
FT/PT Status: Regular Full Time
Days: Monday - Friday
Hours: 7-4

Responsibilities / Essential Functions: The Clinical Data Abstractor (CDA) is responsible for collecting, analyzing and reporting clinical elements on eligible cases as required for participation in all regulatory or quality initiatives or programs. The CDA will be required to independently manage the case load and report data to quality initiative programs according to established standards and deadlines. The “CDA “should be familiar with regulatory programs including but not limited to MACRA/ MIPS, QOPI, PQRS, and OCM assisting the Director with requirements to audit and monitor the programs.

  • Responsible for reading and interpreting various components of the medical record, such as pathology reports, radiology x-rays and scans reports, physical findings, and all treatment modalities, and uses the information to correctly abstract patient cases including CPT and ICD codes.
  • Responsible for maintaining the components of the cancer-related data collection system consistent with all regulatory and company procedural policies.• Responsible for conducting timely submission of oncology data to all registries and other data initiatives Tennessee Oncology participates in.
  • Digests complex clinical information to determine if data entered into the EHR is accurate, complete and valid data / CS, AJCC, FORDS, SEER
  • Responsible for maintaining audit and quality assurance processes for case findings, abstracting, and coding, follow-up and data processing procedures.• Responsible for maintaining a 90% or higher successful follow-up rate as required per individual initiatives.
  • Responsible for communicating abstracted findings, including potential risks and ideas for improvement in a timely manner to the Director of Quality and Regulatory Affairs.
  • Responsible for abstracting various quality measures from the EHR and other technology platforms for submission to regulatory and professional organizations and registries, as requested.
  • Responsible for monitoring assigned benchmarks, registry data, and manually updating registry information gleaned from the EHR as needed.
  • Participates and attends seminars/professional development as requested by the Director of Quality and Regulatory Affairs.
  • The Data Abstractor supports the organizations missions, values and visions
Knowledge, Skills & Abilities: • Proficiency with data base applications
  • Ability to analyze and interpret process, clinical outcomes and costs of care
  • Ability communicate and work effectively with all levels of management and other colleagues.
  • High level of customer service ethics with courteous demeanor and the ability to respond with poise and efficiency.
  • Ability to handle many tasks simultaneously and deals effectively with changing priorities.
  • Professional attitude and team player with the ability to work independently
  • Working knowledge of the technical and methodological aspects of registries and observational study design.
  • Working knowledge of CPT and ICD coding guidelines
  • Working knowledge of medical terminology
Qualifications & Requirements: • A minimum of an Associates’ Degree in Cancer Information Management, Cancer Registry Management, Nursing or Registered Health Information Technician (RHIT) (or equivalent experience).
  • A minimum of 1 year of relevant experience in a hospital, state, or free standing cancer registry or equivalent oncology related data collection activity.
  • CPC or CCS-P preferred
  • Strong Electronic Medical Record (EMR) and computer literacy including command of Microsoft Office (Excel, Word, PowerPoint, Access).
  • Independent, self-motivated and analytical thinking skills.
Physical Requirements: • Must be willing and able to travel to satellite clinics when necessary.
  • Physical Requirements may include standing, walking, sitting, fingering or manual dexterity, repetitive finger motion, lifting or exerting force up to 25 pounds, reaching or stretching, speaking, hearing and seeing(with correction).