OB NUMBER: OPH/AS/1126
This position is located within the Louisiana Department of Health l Office of Public Health l Bureau of Policy, Planning and Performance l East Baton Rouge Parish.
Cost Center: 326-7340
Position #: 50414162
This vacancy is being announced as a Classified position and may be filled either as a Job Appointment, Probationary Appointment or Promotional Appointment.
Program Manager 3: Director of Bureau of Policy, Planning & Performance
This position is a senior-level leadership position, within the Office of Public Health (OPH), which directs the Bureau of Policy, Planning and Performance. A highly-motivated, accountability driven, employee will play a key role in further developing this new program across a large state organization. The successful candidate is skilled at managing people and processes to meet challenging timelines.
Key deliverables include
oversight of a performance management system for Public Health, including a well-organized performance improvement program
continued accreditation compliance with the Public Health Accreditation Board (PHAB);
statewide strategic health assessment, planning and improvement;
policy development and management;
administrative business support and management
Personal attributes that support success would include:
Well organized and accountable to meet strategic aims
Ability to lead both small and large initiatives to achieve targeted deadlines and outcomes
Direct and clear communication skills- both written and verbal, personal and technical
Adaptable to lead both technical and non-technical projects
Ability to develop and manage many initiatives at one time
Leverages proven methods to provide management visibility of the work underway
Use of data to drive strategic decisions
Preferred background or experience in
Public Health– Mission and Vision, including Public Health 3.0
Performance improvement methodologies, certification in Lean Six Sigma (at the Green Belt level or above)
Public Health Accreditation Board accreditation
Project Management Professional
Working knowledge of state systems, including Louisiana Department of Health systems (procurement, budgeting, financial management) is an added benefit in performing duties, but is not required.
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
For further information about this vacancy contact:
Angela Selders: firstname.lastname@example.org
PO Box 4818
Baton Rouge, LA 70821
This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.
A baccalaureate degree plus five years of professional level experience in administrative services, economics, public health, public relations, social services, health services, or surveying and/or assessing health or social service programs or facilities for compliance with state and federal regulations.
Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.
Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:
A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.
30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.
60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.
90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.
120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.
College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.
Graduate training with eighteen semester hours in one or any combination of the following fields will substitute for a maximum of one year of the required experience on the basis of thirty semester hours for one year of experience: public health; public relations; counseling; social work; psychology; rehabilitation services; economics; statistics; experimental/applied statistics; business, public, or health administration.
A Juris Doctorate will substitute for one year of the required experience.
A master's degree in public health; counseling; social work; psychology; rehabilitation services; economics; business, public, or health administration will substitute for one year of the required experience.
Graduate training with less than a Ph.D. will substitute for a maximum of one year of the required experience.
A Ph.D. in public health; counseling; social work; psychology; rehabilitation services; economics; business, public, or health administration will substitute for two years of the required experience.
Graduate training will substitute for a maximum of two years of the required experience.
Health services include all services dealing with the diagnosis and treatment of disease, or the promotion, maintenance and restoration of health for sick or injured individuals.
Examples of public health jobs include sanitarian, public health engineer and public health epidemiologist.
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Commission of Higher Education; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.
Function of Work:
To administer large and highly complex statewide program(s).
Level of Work:
Administrative direction from a higher-level administrator/executive.
Supervision over lower-level positions in accordance with the Civil Service Allocation Criteria Memo.
Location of Work:
Department of Health and Hospitals and other social service entities as established by an approved DSCS Allocation Criteria Memorandum.
Differs from Program Manager 2-DHH by the presence of responsibility for administering large and highly complex statewide program(s) and supervision exercised.
Differs from Program Manager 4-DHH by the absence of responsibility for directing all program functions of large and complex program(s) and supervision exercised.
Examples of Work
Occupational Summary: This is a high-level administrative position administers the statewide functions of the Office of Public Health, Center for Community Preparedness and Health Protection, Bureau of Planning and Performance Management. This encompasses several major statewide programs. The incumbent is responsible for providing executive direction and leadership and directs the following agency programs/priorities: public health accreditation, state health assessment, state health improvement planning, program evaluation, process, performance and quality improvement, strategic planning, and workforce development. The incumbent collaborates with the OPH Assistant Secretary, all OPH Deputy Assistant Secretaries, Bureau Directors, Program Managers, Parish Health Units statewide; the Health Policy Assistant to the Governor, university officials, Senate and House of Representative committee members and staff on the Health and Welfare committee, local, state, and national leaders. The incumbent receives direct supervision from the OPH Deputy Assistant Secretary of the Center for Community Preparedness and Health Protection.
JOB DUTIES: AND RESPONSIBILITIES
Oversight and management of seven programmatic components (public health accreditation, state health assessment, state health improvement plan, performance management, quality improvement, strategic planning, and workforce development.
Directly supervises program managers and high-level contract staff. Directs and oversees the strategic plan for the Bureau of Planning and Performance Management.
Makes sure section plans are aligned with OPH mission, vision and strategic plan. Establishes goals and objectives and aligns priorities.
Advises the Assistant Secretary and Deputy Assistant Secretaries on the achievement and status of agency goals, objectives, performance indicators, and strategic plans.
Implements and administers statewide programs and duties.
Coordinates administrative activities with other LDH/OPH program and sections, as well as with other related national and community program to maximize program reach and to resolve issues and/or questions related to program execution.
Oversee the negotiation, execution and monitoring of contracts. Also negotiates interagency agreements and memorandums of understanding as needed.
Represents the state in local and national meetings and forums focused on Accreditation, Performance, Quality improvement and Workforce development. Recruit, hire, define roles, and assign general responsibilities and special projects to staff members in order to achieve the overall goals of the Bureau of Planning and Performance Management.
Provide direct supervision of professional level staff members, each of which is responsible for management of one or more areas within the Bureau.
Ensure orientation and training is provided for newly hired staff members as well as training in new areas to develop expertise of current staff.
Oversee the productivity and quality of subordinates' performance and formally evaluates the work of subordinates by conducting mid-year reviews and annual Performance Evaluation Systems (PES) sessions with direct reports and review and recommendations of plans for all Bureau staff.
Ensures Big Bets support the strategic plans for the Bureau. Conduct regular staff meetings, management meetings and conferences with subordinates to provide information and resolve problems.
Participate in monthly agency leadership meetings.
Handle all subordinate personnel including: hiring, determining workload and delegating assignments, training, monitoring and evaluating performance, and initiating corrective or disciplinary actions.
Approve annual/sick leave of employees.
20% Workforce development
Responsible for management and oversight of the overall public health workforce development strategies of OPH.
Work with Directors, program managers, accreditation coordinator, training specialist and quality improvement team to develop an agency-wide workforce development plan, training curriculum plan and succession plan, and review public health positions to ensure consistencies with the core competencies for public health professionals needed for PHAB accreditation.
Responsible for planning and coordinating leadership and managerial workforce development activities, which align with all Public Health Accreditation Board (PHAB) standards.
Collaborate with each division to develop a formal training curriculum for staff and ensure maintenance of database for past and current training curriculums.
Serve as a centralized point of contact in department wide staffing decisions to ensure compliance with workforce development plan.
Collaborate with educational institutions to promote public health as a career choice in the community by providing education and training opportunities to local schools.
Review and revise job descriptions to ensure they meet the core competencies of public health requirements and that the positions are consistent with the essential public health functions.
Conduct agency-wide (statewide) training needs assessments annually.
Works collaboratively with the LDH Human Resources and the Office of Community Preparedness to assist with training requirements.
20% Planning and Policy Development/Consultation
Research, develop and implement long-range plans, policies and procedures for the areas supervised.
Engage OPH leadership around plans to address programmatic issues.
Provide ongoing consultation to other agency staff, programs, and OPH leadership related to programs administered to resolve operation problems/training and technical assistance.
Consult with high-level local, state, federal officials around program goals.
15% Fiscal Management
Manage the section annual operating budget.
Oversee the maintenance of budgetary requests and integrates fiscal reports into budgetary panning and monitoring activities.
Prioritize programs, service components, and resources within areas of administrative responsibility in preparing the Bureau's budget.
Confer with subordinate program managers regarding spending and financial needs and approves budgetary adjustments.
Closely monitor expenditures. Approve procurement and purchasing.
Secure and/or supervise the preparation/review of contracts for the provision of professional services in programs administered.
Assist in the negotiation and preparation of contracts.
Meet with OPH, LDH fiscal and budget officers to resolve problems, evaluate the financial status or programs administered.
Identify grant and resource development opportunities. Prepare annual reporting and performance reports for section grants.
10% Other Duties
Work as needed during emergency operations/events such as hurricanes or other natural disasters as required.
Maintains current trainings required by LDH, FEMA, and any other state, local, or federal organizations for emergency preparedness.
Provide excellent customer service for both internal and external customers as it relates to Bureau of Planning and Performance duties.
Promote good interpersonal relations and teamwork among staff and serves as a mentor for staff reporting to him/her.
Communicate effectively to facilitate positive working relationships and achieve desired outcomes.
Identify opportunities for program improvements and manages such improvements to achieve improved quality performance.
Establish and maintain open communication and professional working relationships with governance, regulatory and accreditation bodies to ensure compliance with all applicable standards.
Demonstrate leadership, professionalism, problem solving skills, and serves as a professional role model.
Work in coordination with all LDH and OPH departments.
Participates in committees and sub-committees as requested by the Deputy Assistant Secretary or OPH Assistant Secretary.
Perform other duties as assigned.