Legal Assistant

Health & Human Services Comm - Austin, TX (30+ days ago)3.5

Performs advanced (senior-level) legal assistant work. Work involves coordinating legal activities; researching, analyzing, investigating, and drafting legal documents; and assisting attorneys with case management and maintaining case management system. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned (10%) Provides support to attorneys assigned to handle lawsuits and other matters involving the agency including: preparing, reviewing, and editing pleadings, motions, briefs, abstracts, petitions, summary judgments, legal correspondence, and other documents; assembling, organizing and preparing case files, indexes, exhibits, affidavits, documents and other evidence; drafting and proofing for accuracy the timely written responses to interrogatories, requests for production, requests for admissions, requests for information, and subpoenas; calendaring, monitoring, and assisting attorneys in meeting scheduling order and other deadlines; maintaining contact with individuals and program areas involved in a case or matter; scheduling depositions and witness meetings; preparing attorneys for meetings with complainants, witnesses, and expert witnesses; accurately storing and maintaining documents in electronic case files; attending witness interviews and depositions; retrieving documents from court records; conducting investigations; preparing chronologies, fact summaries, and witness files; and drafting status reports. (30%) Enters accurate case information and other records in Salesforce electronic case information system. (20%) Coordinates and prepares timely responses to subpoenas served upon the agency; responds to public information requests (20%) Uses word processing to prepare, revise, format and finalize a wide variety of documents, including pleadings, motions, briefs, abstracts, petitions, summary depositions, and other legal correspondence and documents as needed and in accordance with established timeframes. Reviews, edits and proofreads documents to ensure accuracy of spelling, grammar and legal citations. Routes document drafts to attorney for approval within established timeframes. (10%) Provides records management support to the office of Chief Counsel staff; identifies, analyzes, and organizes records and archives; makes recommendations regarding appropriate disposition of records according to the approved HHSC records retention schedule; prepares reports, inventories, indexes, and aids to assist staff with accessing records. (10%)

Knowledge Skills Abilities:
Knowledge of legal terminology; state and federal laws, rules, and regulations; research methods and techniques; of administrative and court procedures; of the legislative process; and of public notice requirements. Skill in understanding and processing information, in the use of office equipment, and in the use of a computer and applicable software. Ability to conduct research; to draft, prepare, and interpret legal documents; to evaluate and relate findings to cases in question; to conduct investigations; to communicate effectively

Registration or Licensure Requirements:
Certified Legal Assistant (CLA) or Certified Paralegal (CP) certificate preferred, but not required

Initial Selection Criteria:
At least 3 years experience as a Legal Assistant. Experience in litigation or responding to subpoenas is preferred.

Additional Information:
Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 27D, LN, 4400, 5J0X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at

MOS Code:
27D, LN, 4400, 5J0X1
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In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.