Civil Docket Clerk - Legal Records Clerk

Fairfax County Government - Fairfax, VA4.2

Full-time
Save
Serves as the Civil Docket Clerk in the Docketing Section of the Fairfax Circuit Court. Maintains dockets of civil cases, by updating pertinent information including date and time of the hearing/trial/court appearances, parties involved, the courtroom, and presiding judge. Assists the chief judge in preparing the civil case docket assignments, by providing accurate and up-to-date docket information. Reviews documents, inputs data into court database, arranges for interpreters and audio-visual equipment for the courtroom, and prepares court orders. Determines what case files are needed for the docket and ensures they are available and complete for trial. Interacts with attorneys, law clerks, judges, and the public to obtain information necessary to docket cases. Maintains up-to-date knowledge of the Code of Virginia relating to legal procedures pertaining to docketing a court case. Performs other duties as required.

This is an entry level position and the salary offer will not exceed the mid-point of the advertised salary range.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

Receives and reviews documents to ensure completeness for filing and recording;
Prepares and processes legal documents;
Enters and updates case information in the case management system;
Scans and indexes documents in the case management system;
Calculates and collects fines, court costs, and restitution;
Notifies defendants of court fines, fees, and restitution balances and payment options;
Reconciles daily receipts, identifies discrepancies and makes corrections;
Assists customers by phone, and in person with miscellaneous inquiries;
Maintains, stores, and ensures accessibility of case files;
Assists the public requesting to review, and/or obtain copies of case files;
Prepares and monitors Court dockets;
Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

Knowledge of standard administrative procedures, practices, and equipment;
Knowledge of common legal terminology, documents and procedures;
Ability of comprehend applicable Virginia Code sections and laws;
Ability to process a considerable volume of record work in an accurate and timely manner;
Ability to perform data entry, scanning, indexing and retrieval with computer information systems;
Ability to communicate courteously and effectively, both verbally and in writing;
Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation;
plus two years of experience providing administrative support, technical support, customer service, or working in a court or legal environment.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:
Two or more years of court and/or legal experience
Two or more years of experience in providing front-line customer services
Knowledge of the Code of Virginia and regulations in relevant areas
Excellent attention to detail and organizational skills
Clear and concise oral and written communication skills
Experience working in a team environment
Ability to exercise tact, discretion, initiative, creativity, and independent judgment
Experience in the use of Microsoft Office computer software, especially Word, Excel, and Outlook.

PHYSICAL REQUIREMENTS:
Duties are generally sedentary. Must be able to lift boxes and push a cart weighing up to 30 pounds. Must be able to stand for long periods of time. Must be able to enter and retrieve data from a computer. Physical requirements can be performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview. As part of the interview process, a written exercise will be administered.

Effective July 6, 2019, compensation plans will be increased by 2.1% (market rate adjustment.) Information here.

It is the policy of Fairfax County Government to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.