Position works with internal and external customers to produce world-class meetings and events. Department is responsible for over $15M in meeting related expenditures annually. Plans, executes and manages corporate meetings and events, including request for proposal, site selection, contract negotiation, planning of all logistics and budget management.
MAJOR TASKS, RESPONSIBILITIES AND KEY ACCOUNTABILITIES
Manages all aspects of meeting and event logistics including site selection, audio/visual and production, decor, online and onsite registration, transportation, food and beverage. Provides on-site management of all logistics throughout duration of event.
Creates budgets for assigned meetings and events and is accountable for staying within those budgets through forecasting.
Negotiates volume pricing with hotels, ground transportation, vendors and all third parties; signs hotel contracts.
Communicates all information to hotels and internal customers in a timely and accurate manner.
Conduct post-meeting follow-up and assessment through client survey.
NATURE AND SCOPE
Typically reports to Sr Manager, Events Management
No associates report to this role on a permanent basis, but requires the technical leadership of a project work team: may select team members and assess capabilities, provide technical training, provide information necessary to meet work, project or program objectives, evaluate program or project performance.
ENVIRONMENTAL JOB REQUIREMENTS
Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
Typically requires overnight travel 50% to 75% of the time.
Must be eighteen years of age or older.
Must be legally permitted to work in the United States.
The knowledge, skills and abilities typically acquired through the completion of a bachelor's degree program or equivalent degree in a field of study related to the job.
YEARS OF RELEVANT WORK EXPERIENCE: 5 years
Frequent periods are spent standing or sitting in the same location with some opportunity to move about; occasionally there may be a need to stoop or lift light objects (typically less than 8 pounds).
5 plus years experience as a Meetings and Events Planner for a major corporation with a high volume of meetings.
KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES:
Excellent verbal and written communication skills. Highly skilled negotiator and logistics manager. Must be able to make decisions and work autonomously.
Must drive a sense of urgency and accuracy. Must be customer-driven and able to interface with associates on all levels, both Officers and store associates, and have a clear understanding of The Home Depot values and culture.
Excellent understanding of financial management principles including budgeting.
Advanced PC skills including PowerPoint, Word, Excel, Access and MS Project.
Ability to learn new computer software as needed to improve presentations/meetings/events.