The Executive Director, Finance (EDF) serves as the Chief Financial Officer and oversees the college-wide budget and financial planning for the University of Florida’s Herbert Wertheim College of Engineering (HWCOE). The EDF, who reports to the Dean and serves as a member of the HWCOE’s executive leadership team, provides the leadership, management and vision necessary to ensure that the HWCOE has the proper operational controls and administrative/financial reporting procedures and systems in place to effectively advance the college and to ensure financial strength and operating efficiency. The EDF also provides strategic direction to ensure that appropriate and ongoing support and resources are made available to carry out the HWCOE’s strategic goals in the areas of education and research, as well as other strategic opportunities as directed by the Dean. The EDF works closely with the HWCOE’s associate deans, HWCOE department chairs and associate directors, administrative services (ADAS), as well as with the senior leadership of the University of Florida’s Finance and Accounting Division, Vice President of Research, Director of Research Compliance, Sr. Vice President and Provost’s Office, Audit Compliance Office and other UF level administrators to ensure the administrative, operational and financial functions of the HWCOE are aligned and appropriately integrated with university policies and practices. The EDF position carries a portfolio with heavy research compliance related responsibilities.
Administrative: Provide oversight regarding the HWCOE’s administrative and financial processes to reduce complexity, increase stakeholder satisfaction, streamline processes, and efficiently utilize resources in order to enable and enhance the HWCOE’s education and research missions. Provide strategic reports to college and university colleagues, the faculty and other audiences. Oversee the HWCOE budget to ensure the college’s financial integrity. Implements and oversees the tracking of college to department funding commitments relating to new faculty hiring commitments, contract and grant cost sharing commitments, budget related commitments, i.e., new positions, etc. Ensures funding for commitments are returned to the COE administration if not expended within stated timeframe. Oversight of the Dean’s reserve account. Develop and maintain appropriate systems of internal control to safeguard the assets of the HWCOE. Meet regularly with the ADAS to advance defined priorities; ensure alignment, integration, and on-going communication of administrative and financial matters for their respective unit. Serve on various HWCOE and UF committees and represent the HWCOE on numerous task forces.
Budget: Provide leadership of all HWCOE financial operations including the oversight of the HWCOE’s annual operating budget of $130 million, monitoring cash flow and expenditure plans, capital expenditures, funds management, and contracts and grants management. Oversees the preparation of the college-wide annual budget . Prepares the annual HWCOE All Funds Projection Budget. Assesses the impact of RCM budget implementation. Prepares RCM related reports for analysis of allocations. Through coordination with the ADAS for each department provides direction with developing annual budget proposals, as needed. Authorizes transfers for various budgetary funds to departments as needed, i.e., summer budget. Prepares and implements allocations of raise funds and other special allocations as approved by the Dean. Responsible for tracking/overseeing college-wide expenditures for departments/centers and COE administration. Works with departments to formulate a solution to eliminate projected deficits on a monthly basis, as needed. Maintains historical funding data for the COE. Directs departments in establishing auxiliary accounts, when applicable. Tracks budgetary related items during annual Florida legislative sessions. Notifies the Dean of any related budgetary items that would directly affect university funding and/or increased costs. Represents the COE on various university budget and financial committees.
Financial Planning and Forecasting: Design strategic initiatives in consultation with the Dean and direct implementation of efforts to report and project financial status of the HWCOE to the Dean and others as requested. Research, formulate, and recommend strategic and operational financial plans to enhance the financial position of the HWCOE. Oversight of cost projections and funding models for renovation of existing buildings/facilities and new construction, as well as the creation of new centers, institutes and departments. Provide necessary reports and financial statements to inform HWCOE leadership of financial status of accounts, programs, centers, and departments.
Research Compliance: Oversight of monthly research administration meetings, interprets applicable regulations, policies and procedures for financial management and research compliance. Communicates changes to applicable regulations, policies and procedures to ADAS for implementation.
Oversight of the distribution of COE graduate assistant tuition waivers. Directs Accountant in correcting any errors in tuition waiver charges. Projects annual COE tuition waiver costs. Oversees tracking of COE Alumni Fellowships and allocations to departments.
Oversees the management of the Faculty & Staff training database, verifying up to date, mandatory training for Faculty and Staff performing key functions. Oversees the HWCOE department training visitation program.
$190,000 - $200,000 annually; commensurate with education and experience.
Master’s degree in an appropriate area and six years of relevant experience; or a bachelor’s degree in an appropriate area and eight years of relevant experience.
The ideal candidate will be a financial and administrative leader with managerial and/or executive experience preferably within a college of engineering, academic center of a major research university. The successful candidate will have had positive, sustained impact in environments where collaboration and influence management were critical to success. In addition, the successful candidate will have a proven track record that includes:
Working effectively as part of a leadership team characterized by trust, open communication and shared goals.
Optimizing enterprise performance on multiple dimensions including mission, values, and finances.
Driving strategic resource planning and budgeting, operations, and risk management and developing decision support analytics and systems to support these activities.
Special Instructions to Applicants:
In order to be considered for this position, applicant must upload a cover letter and resume with application.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required: No