Sr Admin Assistant

Aetna - Parsippany, NJ (30+ days ago)3.8

Full-time

POSITION SUMMARY
Provide a wide variety of administrative support for a manager, multiple managers or departments.
Compose correspondence, compile & analyze data, manage calendar and is a delegate for Manager activities in eService. Provide the office support needed to ensure that business objectives are met.

FUNDAMENTAL COMPONENTS
Screens telephone calls, answers routine questions and furnishes information;
Opens, sorts, distributes, scans, organizes, prioritizes and responds to mail;
Coordinates calendars; scheduling meetings, room reservations, hospitality arrangements;
Operates and maintains various office equipment;
Orders and maintains office supplies;
Significant portion of duties may be in support of basic technical discipline (e.g., sales, underwriting, network, etc.); Organizes and maintains files of supervisor's correspondence, records etc. following up on pending matters;
Coordinates land and air travel arrangements; Produces a variety of correspondence, reports, and presentations using the appropriate software;
May be a SARS Coordinator;
Delegate for Manager Activities in eService/Captura (i.e. HR changes, Time and Attendance etc.);
Collects, compiles, and analyzes data and provides summaries and observations to manager;
Budget coordinator: monitors, tracks, and researches;
Assists in preparing required budget reporting (e.g., variance, LE's);
May participate in special projects;
Significant portion of duties may be in support of advanced technical discipline (e.g., sales, underwriting, network, etc.); Coordinates office facilities including space, lease, furniture, equipment, building and telephone system maintenance; Involved in HR activities for the unit including; job posting, recruiting, interview process, new hire installation, office setup, annual comp process, organization hierarchy, time and attendance, etc.);
Mentors less experienced administrative support staff.

BACKGROUND/EXPERIENCE desired
1-3 years administrative or technical support experience.
SalesForce at an intermediate or expert level.

EDUCATION
The highest level of education desired for candidates in this position is a Associate's degree (desired) or equivalent experience.

TECHNOLOGY EXPERIENCES
Desktop Tools/Microsoft Outlook/1-3 Years/End User
Desktop Tools/Microsoft Word/1-3 Years/End User
Desktop Tools/Microsoft PowerPoint/1-3 Years/End User

REQUIRED SKILLS
General Business/Communicating for Impact/ADVANCED
General Business/Maximizing Work Practices/ADVANCED
General Business/Turning Data into Information/FOUNDATION

ADDITIONAL JOB INFORMATION
Aetna was recognized with a Military Friendly Employer Award, earning Silver status for 2017. Victory Media has been recognizing military friendly employers and schools with its annual lists since 2003. Aetna was recognized with a 2016 Top Ten Vet Friendly Employer award for virtual recruiting. As part of the VetFriendly Jobs Initiative, 71,000 veterans voted for the most veteran-friendly companies in the Veteran Recruiting Virtual Career Fairs in 2016. Aetna has been recognized by Victory Media with a 2017 Military Friendly Spouse Employer award. The annual award recognizes those companies that hire spouses of active-duty service members and promote workforce development policies and programs. CivilianJobs.com named Aetna to its 2016 list of winners of the Most Valuable Employers for Military recognition. The list is designed to help job seekers with military experience identify top employers for civilian careers. Aetnas summer internship program was ranked No. 30 out of 50 companies by VAULT 2016 Top 50 Internships. Aetna was the only health care company recognized on the list. The Human Rights Campaign Foundation named Aetna to its 2016 Best Places to Work list for lesbian, gay, bisexual and transgender (LGBT) employees. The list includes all companies that achieved a perfect score on the 2016 Corporate Equality Index. Aetna was selected as Best of the Best 2016 by U.S. Veterans Magazine. In 2015, Aetna was named to Training magazines Training Top 125, ranking #60 among the winning organizations recognized for excellence in employee development. Aetna was also named to the list in 2014, ranking # 37. Aetna has been included in the Top 125 list eight times since 2007. Aetna received a 2015 Best Employer Healthy Lifestyles Platinum Award from the National Business Group on Health.

Aetna is about more than just doing a job. This is our opportunity to re-shape healthcare for America and across the globe. We are developing solutions to improve the quality and affordability of healthcare. What we do will benefit generations to come.

We care about each other, our customers and our communities. We are inspired to make a difference, and we are committed to integrity and excellence.

Together we will empower people to live healthier lives.

Aetna is an equal opportunity & affirmative action employer. All qualified applicants will receive consideration for employment regardless of personal characteristics or status. We take affirmative action to recruit, select and develop women, people of color, veterans and individuals with disabilities.

We are a company built on excellence. We have a culture that values growth, achievement and diversity and a workplace where your voice can be heard.

Benefit eligibility may vary by position. Click here to review the benefits associated with this position.

Aetna takes our candidates's data privacy seriously. At no time will any Aetna recruiter or employee request any financial or personal information (Social Security Number, Credit card information for direct deposit, etc.) from you via e-mail. Any requests for information will be discussed prior and will be conducted through a secure website provided by the recruiter. Should you be asked for such information, please notify us immediately.