Office Assistant

Moss Adams - San Francisco, CA3.3

Full-timeEstimated: $36,000 - $51,000 a year
EducationSkills
Office Assistant (Job Number: 17767)

Employee Status: Regular

Schedule: Full Time

Primary Location: San Francisco, CA

Description

Moss Adams brings more West to business. More than a location, it’s a way of doing business in which innovation thrives and optimism abounds. At Moss Adams, we’re excited by the greatness of possibility and the extraordinary potential for companies and individuals to prosper.

With more than 2,900 professionals across 20-plus locations in the West and beyond, we provide the world’s most innovative companies with specialized accounting, consulting, and wealth management services to help them embrace emerging opportunity.

The Office Assistant is committed to providing premier client service while performing a wide variety of assignments in a team environment. The Office Assistant has good communications skills, the ability to prioritize workloads and maintain the kitchens and office supplies for the office. General duties include managing space reservations, point of contact for facilities related issues and providing on site Information Technology (IT) support as needed.

Individuals who thrive at Moss Adams exhibit the following success skills – Collaboration, Critical Thinking, Emotional Intelligence, Executive Presence, Growth Mindset, Intellectual Curiosity, and Results Focus.

Responsibilities:
Manage space reservations via hoteling software system for workspaces and conference rooms
Manage and maintain inventory of kitchen and office supplies, including printer paper and toner supplies
Maintain hoteling offices, workstations and conference rooms, including room set-ups and break down
Place catering orders, including set up for office meeting meals
Provide support for client deliverables as needed
Manage mail, Fed Ex, UPS and courier requests
Act as point of contact for facilities related requests. May utilize property management work order system
Provide reception coverage as required
Provide limited trouble shooting of office equipment and kitchen appliances
Provide limited IT support for office, i.e. conference room AV, video conference equipment support, desktop equipment trouble-shooting
Assist in other projects and responsibilities as assigned

Qualifications:
High School Diploma/GED required
Prefer 1 year of related experience in an office support or related role preferred
Proven commitment to providing exceptional client service and ability to build rapport and effectively interface with all levels within the firm
Strong verbal and written communications skills including the ability to articulate information and respond to questions clearly
Proactively manage multiple tasks and prioritize workload to meet deadlines
Ability to interact and team with individuals at all levels
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint) and aptitude for learning internal programs and software
Ability to follow-up and address issues in a timely and prompt manner. Informing stakeholders and team members of status
Ability to listen, take instruction and ask clarifying questions as needed to ensure tasks are completed accurately and timely
Strong attention to detail, commitment to producing accurate work
Ability to travel as needed, approximately 5%
May require some overtime hours
Moss Adams is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law.