Project Coordinator, Office of Social Emotional Learning & Wellness (SELWell)

Boston Public Schools Office of Human Capital - Boston, MA (30+ days ago)4.0


Boston Public Schools seeks a Project Coordinator, Office of Social Emotional Learning & Wellness (SELWell)

Reports to: Asst. Superintendent, Office of Social Emotional Learning & Wellness

Background & Overview:
The Office of Social Emotional Learning and Wellness (SELWell) is comprised of the following departments and programs: Athletics (ATH), Behavioral Health Services (BHS), Social Emotional Learning Instruction (SEL), Safe and Welcoming Schools (SAWS), Health Services (SHS), Opportunity Youth (OY), SEL Instruction and Support Services (SEL & I) , and the Health & Wellness Department (HWD). SELWell works across departments to provide an array of interdisciplinary services and supports to Boston Public Schools including: professional development, tiered instructional coaching, assessment & data management, program evaluation support, resource development and selection, and crisis responses. Target areas (prevention, intervention, intensive intervention, crisis/trauma response) include technical assistance/ implementation, marketing & communications, family engagement, and community partnership brokering & development.

Position Summary and General Responsibilities:
The Project Coordinator in the Office of Social Emotional Learning & Wellness (SELWell) will serve as an integral part of office operations, supporting various projects, coordination of professional development and events, partner management, data tracking and communications efforts necessary to advance the office’s strategic objectives. The Project Coordinator will facilitate the work of the SELWell office required by the district as well as assist with activities across the various departments in SELWell. The Project Coordinator will work independently and confidentially to support the Assistant Superintendent, SELWell, as well as serve on cross-functional teams consisting of members from the various departments in the SELWell Office. The Project Coordinator will maintain a smooth flow of communications and office functions, ensuring coordination and alignment across the Office of Social Emotional Learning and Wellness.

Key Responsibilities

Administration Systems and Organizational Development Serve as the first point of contact for the Assistant Superintendent demonstrating excellent decision making skills and the ability to act as a gatekeeper to route inquiries to appropriate parties on appropriate timelines Contribute towards achieving maximum productivity by providing high level administrative support to the Assistant Superintendent including effective management of a complex and detailed calendars; coordination of travel arrangements, assisting with development of meeting agendas, note taking etc.. Develop and oversee the Assistant Superintendent’s management systems including record keeping, meeting notes, agendas, archive management using Google Drive Research, prioritize, and follow up on incoming issues and concerns addressed to the SELWell Team including those of a sensitive or confidential nature; determine appropriate course of action, referral, or response Prepare high quality products such as Powerpoint presentations, flyers, brochures, letters that are visually appealing and convey concise yet comprehensive information Aid in implementing new initiatives and systems for continuous improvement within the Office; provide technical assistance to staff for new systems; ensure quality of systems through training and management Assist in identifying opportunities to develop and deliver professional development to department and district staff Work with other SELWell departments to align work with the Office goals and priorities; contribute to planning and execution of Office-wide events, initiatives, and reports Contribute to other projects of Directors and staff who report to the Assistant Superintendent including Opportunity Youth, Athletics, and Health Services; perform other duties as assigned

Grants, Financial & Data Management Responsible for grant and general budget oversight through utilization of PeopleSoft; produce various reports and spreadsheets to track expenditures and manage budget Assist in implementing improved procurement, budgeting and evaluation processes to increase the efficiency and effectiveness of the Office’s financial and data management systems

Administer contracts and personnel forms; receive/process/track invoices and forms to ensure prompt payment to subcontractors and employees
Compile, manage and maintain spreadsheets, graphs, reports based on data collected; and assist in grant and district monitoring requirements by providing reports as requested by the Assistant Superintendent
Input and track SELWell department attendance for payroll

Marketing, Communications & Event Planning Execute marketing and communications efforts which include ensuring a consistent, accurate, and compelling web presence; organizing the development of marketing materials (i.e. brochures, packets for partners/funders) Manage and/ or support major events within SELWell including the SEL Forum, SELWell All Staff meetings, Staff Retreats and the Attendance Symposium etc.

Qualifications-Required: 1-3 years administrative or professional experience in administration Solid data and financial management skills; demonstrated experience in developing spreadsheets and reports/ database management (Excel, Google sheets) Proficiency with Word, PowerPoint and Publisher or Google applications; proficiency in developing/maintaining websites Very strong interpersonal skills, ability to develop good relationships and network with various populations; Strong written and oral communication skills Proven ability to analyze complex problems and propose appropriate solutions Strong ability to work as part of an active team, work simultaneously on multiple tasks and projects, prioritizing daily activities, and professionally represent division to partners both within and outside of the BPS

Qualifications-Preferred: Bachelor’s degree, highly desired Knowledge of or experience with PeopleSoft Knowledge of or experience with grant administration Experience in office coordination in a large organization Experience working in or with schools/districts

Terms: Managerial Tier B, This position is subject to City of Boston Residency Requirement.

Please refer to www.bostonpublicschools.org/ohc (under "Employee Benefits and Policies") for more information on salary and compensation. Salaries are listed by Unions and Grade/Step.
Please refer to www.bostonpublicschools.org/ohc (under "Employee Benefits and Policies") for more information on salary and compensation. Salaries are listed by Unions and Grade/Step.

The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, age, criminal record (inquiries only), disability, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals’ dignity or interferes with their ability to learn or work.