Consortium Coordinator (Part-Time, Temporary) - University Libraries

Azusa Pacific University - Azusa, CA

Part-time | Temporary
APU is seeking employees who desire to engage in our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is pleasing to God and edifying to one another.

Under the direction of the User Services Librarian, the consortium coordinator manages the day-to-day operations of functional areas within the Circulation Services division of the University Libraries. The scope of this responsibility includes all libraries and points of service and deliveries of materials thereto. This requires coordination of the receiving and sending of Link+ materials, IEALC consortium and SCELC consortium collaborations. Participates and develops recommendations in the administration of consortium policies, procedures and processes. Oversees and supervises student assistants in assigned area. Is a liaison between other library departments on consortium functions

Required Education

Associate's degree required
Bachelor's degree preferred
Two to three years administrative or clerical experience required
One to two years of library experience preferred

Required Experience

Required: Two to three years of administrative or clerical experience.
Preferred: One to two years of experience within a library support position. Experience with integrated library systems, especially in relation to consortia. Experience with budgets, customer service, supervision, and working with other libraries via consortiums. Experience with the Integrated Library Service, preferably Innovative Interface Sierra, especially the Link+ module.

Primary Duties/Essential Functions

Hiring and supervising student workers, including training how to process incoming and outgoing Link+ materials.
Develops, recommends and administers policies for the operations of Link+. Responsible for resolving patron questions and problems with Link+ items via phone, in person or email. First line arbitrator on patron complaints for consortia operations.
Lead individual in the University Libraries for collaboration with over 60+ consortia academic and public libraries. Participates in discussion and resolution of problems and questions with consortia libraries.
Order supplies from courier, Unity.
Prepares and checks Link+ reports for overdue books, regularly enforcing policy and return requests, prepares and checks University library materials that are paged, returned, or otherwise requested. Creates and checks on in-transit log and responds to relayed requests.
University Libraries representative to regional meetings for Link+, IEALC and other consortium. Engages in discussions, votes, makes decisions, reports back to University Libraries and is responsible for implementation of decided actions, policies and procedures.
Oversee daily pick-up and sorting of mail from mailroom, and distribution to all three libraries.
Oversee morning and afternoon GEM truck delivery of books, journals and mail between campuses.
Responsible for daily electronic timekeeping as it applies to the scope of this position.
Regular, punctual attendance as required by the supervisor based on department needs.
Performs other duties as assigned by the supervisor.


Ability to provide leadership while maintaining positive relationships.
Ability to ensure a high-quality online experience for customers and staff in the library catalog.
Excellent analytical and problem-solving skills.
Potential to excel in a dynamic academic library environment, displaying leadership, flexibility, initiative, creativity and resourcefulness.
Strong written and verbal communication skills.
Be able to manage details and follow through independently.
Must be collaborative and an effective team member and team builder.

Mental Demands

Demonstrate ability to work independently with a high degree of initiative and to collaborate effectively with staff at all levels and with people of diverse backgrounds.
Researching and analyzing.
Interprets and organizes data with an attention to detail.
Ability to work under pressure, exuding a mature demeanor while multi-tasking in a deadline-oriented environment with accuracy and consistency.
Ability to work collaboratively with a team, as well as an independent contributor.
Ability to exercise good judgment and discretionary skills in determining when to act independently and when to consult management prior to taking action.
Self-starter with a positive attitude.
In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.

Physical Demands

Requires repetitive motion and sitting at computer keyboard.
Hearing and speaking on the telephone.
Meetings may require walking and/or driving to various University locations.
Ability to pull, push, bend, grasp, reach and lift up to 25 lbs.
Must be able to climb stairs multiple times in a work day.

Visual Demands

Computer monitor and reading.


Pleasant office setting, comfortable temperature


Proficient in Google Apps., Microsoft Office, Word, and Excel.
Integrated library systems such as Innovative Interfaces Sierra.


Grade 6: $17.71 - $23.03

Azusa Pacific University is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation.

Click below to discover some of the many benefits APU employees enjoy including competitive health care options and a generous tuition discount.

You can learn more about APU by watching the stories of faculty, staff, and alumni as they carry out our mission here:

Azusa Pacific University will conduct a background check on all final candidates.

Required Skills

Required Experience