Payroll Specialist

Wireless Advocates - Seattle, WA3.3

30+ days agoFull-time

Headquartered in Seattle, Washington, Wireless Advocates is a leading provider of wireless products and services both online and in over 600 retail locations nationwide. Together with the top wireless carriers (Verizon, T-Mobile, AT&T, Sprint) and OEM's (Apple, Samsung, LG, Motorola), our knowledgeable teams of on-site wireless professionals deliver high-value products and services - helping consumers connect and communicate every day.

Car Toys is the parent company of Wireless Advocates and the largest independent multi-channel specialty car audio and mobile electronics retailer in the United States. We offer a broad selection of the best car audio, mobile entertainment, navigation/road safety, and security systems from the top manufacturers and also offer an array of auto salon services. Our consultative process ensures you're getting what you need, and our certified installers and superior installation standards ensure your products will be installed flawlessly.

This position is a shared services role and will support both Wireless Advocates and Car Toys (enterprise).

The Payroll Specialist is responsible for assisting in processing accurate and timely biweekly fixed and variable payrolls, while supporting various critical payroll functions, thereby ensuring a smooth flow of the payroll process.


Assist in processing all payrolls for hourly and salaried staff.
Assist in auditing e-TIME employee timecard corrections, accruals and approvals.
Ensure payroll batches have been audited and balanced to payroll register prior to payroll preview acceptance.
Work with ADP MPS team to ensure accurate timely payroll processing.
Receive and compile incoming mail and e-mails for processing and auditing payroll data.
Input this information into the ADP Enterprise RPDE to ensure correct payroll adjustments.
Process MSS Notifications for Wireless Advocates and Car Toys
Submit to ADP all writs of garnishments within specified timelines.
Answer all agency, payroll vendor, and employee-related inquiries.
Review and sign all garnishments inquiries from ADP and return within specified timelines.
Maintain the ADP manual check log.
Answer and close ADP KBISS inquiries as assigned within 24 hours.
Follow payroll policies and procedures as set forth.
Maintain all payroll records so that they are secure and easily retrievable for research.
Answer all telephone and email inquiries within 24 hours from receipt of each call.
Provide exceptional customer service to external and internal customers.
May be cross-trained, or asked to cross-train others, in areas of responsibility between the two companies to support coverage for absences and provide succession for career development and enterprise growth.
Knowledge of payroll processing, tax principles, wage and hour laws

Quantitative: Work in a team environment with high-volume of transactions.
Qualitative: Must be detail-oriented, with the ability to multi-task and prioritize duties. Accuracy and timeliness is essential to this position. Invalid payments to employees have a direct impact on relationships with internal customers and a direct negative impact on the company cash flow and profit.
This position is responsible for executing pertinent group and departmental Key Metrics.

Internal: Interacts with all departmental and store employees when resolving questions and researched items.
External: Interacts with external customers, maintaining positive relationships with vendors, agencies, etc.

Associates Degree in Accounting or Finance or equivalent experience of 1 to 3 years in Payroll
Excellent Personal Computer experience, Excel and Word required
Detail-oriented with a priority for accuracy in spelling and mathematics
Excellent verbal and written communication skills
Ability to communicate effectively orally using tact and courtesy
Read, speak, write and understand the English language
Good organizational skills with a pro-active positive attitude
Work well in a team environment
Required to sit and talk and hear and to use hands to finger, handle or feel objects, tools or controls and reach with hands and arms.
This position is sedentary with bending, twisting, stooping and lifting (of no more than 10 pounds) seldom occurring.
Work is performed in a fast-paced office environment.
Car Toys, Inc. / Wireless Advocates supports and encourages a diverse workplace. Any offer of employment is contingent upon an employment background check.

We’ve Got You Covered

At Car Toys / Wireless Advocates, LLC., our people are our greatest asset. We are dedicated to providing our employees the tools to succeed in their career, as well as to maintain a healthy work-life balance. We offer the following benefits:

Medical, Dental, and Vision Healthcare Coverage
401(k) with company match
Company Paid Commuter Program
Paid Vacation, Sick, PTO and Holidays