Job Title: IS Coordinator Category Clerical
Provides support for the VP/CIO. Frequently acts on behalf of the VP/CIO with Hospital executives, Board members, Physicians, staff and outside parties. Assists the VP/CIO in the performance of administrative, clerical and routine executive duties in relation to the overall operation of the Information Services Division. Troubleshoots problems and provides resolution where possible or refers to appropriate person. Assists the VP/CIO in efforts to expand the use of technology and introduce emerging technology to the hospitals and physicians’ practices, including performing research and identifying industry trends. Performs all duties involved with assisting a top-level executive. Assists in managing IS projects particularly in building project plans using Microsoft
Project. Coordinates activities and resources in support of technical projects that impact the health system. Facilitates professional collaboration and communication between the project team, management, and vendors. Participates in and summarizes key project-related meetings for management and project team. Tracks and measures success of IS projects to ensure overall project goals are met. Supports the values, vision, mission and goals of the System. Maintains confidentiality of business, patient and employee information without exception. Maintains open communications and is available to component organizations and practitioner sites for consultation.
Degree/Diploma Discipline Required/Preferred
Additional Education Information
Bachelors degree or 5+ years experience in an administrative assistant role acceptable.
Years of Experience Required/Preferred Type of Experience
3 - 5 Years Preferred Healthcare and/or information system environment.
Additional Experience Information
License & Certification
License & Certification Type Required/Preferred
Additional License & Certification Information
Demonstrates polite, caring, cooperative and respectful behavior
Optimizes talents, skills and abilities to achieve excellence in meeting and exceeding customer’s expectations
Adheres without compromise to high moral principles of honesty, loyalty, sincerity and fairness
Shows respect, empathy and consideration for everyone and treat them with tolerance
Uses material goods wisely; is conscious of the environment; accountable for prudent use of our talents and financial resources
Works together to accomplish a task or a goal; recognizes the interdependence of one another
Core Job Functions
Provides support for the VP/CIO
Assists the VP/CIO by attending to administrative, clerical and routine executive duties.
Coordinates management of IS projects
Work with project team, management and vendors to establish project plan and timeline, facilitate communication between key parties, track and measure success of projects to ensure overall project goals are met and report findings to management.
Manages capital budget
Submits annual capital budget to Finance. Creates capital requests and ensures purchase completion. Regularly maintains capital budget.
Responsible for routine office duties
Main telephone line is answered, messages are taken and forwarded to departmental staff. Office supplies are monitored and ordered as needed. Maintain all financial records, travel expense receipts and file monthly credit card statements for departmental staff on time.
Knowledge, Skills and Abilities
Physical Activity Requirements
Physical Task Frequency
Sitting 7 - 8 hrs
Standing/Walking 0 - 1 hrs
Bending 0 - 1 hrs
Kneeling/Crawling/Crouching 0 - 1 hrs
Climbing 0 - 1 hrs
Reaching 0 - 1 hrs
Pushing or Pulling 0 - 1 hrs
Repetitive use of Hand Both Hands
Grasping Both Hands
Fine Dexterity Both Hands
Does any task performed Yes require the ability to distinguish color?
Lift and Carry
10 lbs or less Seldom
Blood or Body Fluids Never
Hazardous Drugs None
Hazardous Chemicals None
For Other Hazards - Indicate any other high risk activities or tasks not identified above.
Personal Protective Equipment
Safety Shoes No safety shoes required
Hearing Protection No
N-95 Respirator No
Lead Apron No
Notice requirement upon resignation or transfer 4 weeks
Americans with Disability Act Statement
External and Internal applicants who are or become disabled, must be able to perform the essential job functions either, unaided or with assistance of a reasonable accommodation to be determined on a case by case basis.
All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements.
Job Type: Full-time
- Healthcare: 2 years (Required)
- Health insurance
- Dental insurance
- Vision insurance
- Retirement plan
- Paid time off
This Job Is Ideal for Someone Who Is:
- Dependable -- more reliable than spontaneous
- Detail-oriented -- would rather focus on the details of work than the bigger picture
- Achievement-oriented -- enjoys taking on challenges, even if they might fail
- High stress tolerance -- thrives in a high-pressure environment