Administrative Fellow

Columbia University - New York, NY4.1

Full-time | Temporary
Requisition no: 499623
Work type: Full Time
Location: Medical Center
School/Department: P&S Vice Dean For Admin
Grade: Grade 103
Categories: Administrative Support, General Administration
Job Type: Officer of Administration
Regular/Temporary: Temporary
End Date if Temporary: 7/6/2020 - 6/30/2021
Hours Per Week: 35
Position Summary

Columbia University is a member of the National Council on Administrative Fellowships (NCAF), a collaboration of leading administrative fellowship sites and graduate health management programs, to improve the application process and fellowship experience. Columbia University is a leader in moving the healthcare field forward. That is why we have decided to participate in the National Administration Fellowship Centralized Application Service (NAFCAS). NAFCAS is the inaugural centralized application services for administrative fellowships. In order to create a fair and equitable application experience, we have agreed to comply with the Code of Good Practice application dates set by the National Council on Administrative Fellowships (NCAF).

The application process begins on June 12, 2019 and closes on October 2, 2019.

The Vagelos College of Physicians & Surgeons is invested in creating successful leadership pipelines for graduate students interested in the healthcare field. Ensuring highly qualified students continue to apply to administrative fellowships is a shared responsibility, and that is why we are a member of the National Council on Administrative Fellowships (NCAF).

The Administrative Fellowship Program is a 12-month program designed for individuals seeking to prepare for a career in healthcare management and to assume leadership positions in the healthcare delivery system. The program is open to students who have successfully completed an accredited Master's Program in Health Administration, Business Administration or Public Health within 12 months prior to the program’s start date. The purpose of the fellowship is to provide an introduction to the daily activities of the Vagelos College of Physicians & Surgeons from the perspective of top management.

The Fellowship is tailored to the interests and professional needs of the student, taking into account previous experience and areas of interest. It is structured to provide experiential learning in an academic medical center environment within a Clinical, Basic Science Department or Institute/Center for a period of 12 months.


To observe and study the role, function and style of top management individuals.
To understand the goals and planning process of the organization and how they are determined, and to understand the priorities of the organization and how and why they were selected.
To analyze the decision-making process at different levels of the organization.
To understand the dynamics of relationships between various stakeholders.
To obtain an understanding of the operational effectiveness of the organization.
To enhance the student's understanding of the health care industry, the organization's strategy and distinctive competencies.
To provide an environment to enhance their understanding of, and the controlled application and testing of, skills, theories and concepts presented during the academic year.
To strengthen the student's judgment, decisiveness and related administrative skills in a healthcare environment.
To provide a basis for developing a code of ethics, philosophy, and a dedication to high ideals and standards of healthcare management.
To provide an opportunity to evaluate the student in relation to his/her needs for professional development and potential for a career in healthcare management.
Minimum Qualifications

Individuals who have successfully completed all classroom requirements of an accredited Master's program in Health Administration, Business Administration or Public Health within 12 months prior to the program's start date are eligible to apply. Individuals who have completed the didactic portion of their degree and are required to complete a residency or fellowship prior to degree conferral may also apply.

Candidates should be motivated self-starters and must also possess strong analytic, organization and communication skills.

Structure of the Fellowship

I. Orientation:
The Administrative Fellow will begin with a comprehensive orientation to the organization focusing on the mission, vision and strategic goals for the school. Each fellow will work with the Department Administrator of each department that will act as the preceptor for the duration of the fellowship.

II. Projects:
A major component of the Fellowship will be assigned rotations and projects. Fellows will have the opportunity to work with a number of divisions within a Department or varying Departments during the program period. Fellows will be given detailed projects designed to give practical experience at various administrative levels. These projects may include assisting in the preparation of the annual budget, the collection of data to analyze problems of high organizational priority, or participation in strategic planning efforts.

Assigned rotations and projects are based on the needs of the Department and vary from year to year.

III. Meetings and Evaluation
Regular meetings will be scheduled with the Department Administrator to discuss independent projects concurrent with above rotations. Fellows will be evaluated periodically to ensure consistent feedback and mentor-ship.

The Fellowship is expected to run for 12 months from Monday, July 6, 2020 through Wednesday, June 30, 2021. Arrangements for the yearlong schedule will be developed between the Dean’s Office within the Vagelos College of Physicians & Surgeons and the participating Departments.

Examples of Departments that have participated in the past include the Vice Dean of Administration, Medicine, Neurology, Orthopedic Surgery, Urology, Radiology, Faculty Practice Organization (ColumbiaDoctors), and the Vagelos College of Physicians & Surgeons Human Resources.

To apply, please complete the following steps:
Complete the Columbia University College of Physicians and Surgeons Administrative Fellow application. This is to be completed online via the Jobs at Columbia Website by searching for requisition number 093624, or using the link below:
Complete Columbia University Vagelos College of Physicians & Surgeons Administrative Fellow application and upload all supporting materials listed below to the NAFCAS portal:

Upload in the Documents section a one-page Cover Letter expressing interest in the fellowship
Upload in the Documents section a Personal Statement
Upload in the Documents section your Current Resume
Upload in the Documents section a Writing Sample of your choice: 3pg minimum - 4pg maximum (not including citations), in APA format with Times New Roman font
Upload your Undergraduate Transcripts in the Documents section
Request and complete three (3) signed Letters of Recommendation through the NAFCAS portal. One to two letters should be from graduate school professors and at least one from an employer, if possible.
Have your Official Graduate School Transcripts mailed to NAFCAS.
To be considered, all applicants must apply through both sites. All requirements must be completed/received by Wednesday, October 2, 2019

How to Apply

Please note: applicants who advance to the onsite interview are responsible for travel and lodging at their own expense.

One Applicant will be selected by each participating department. If you have any questions regarding application requirements, please refer to our frequently asked questions and contact information sections below. You may also contact us by email at

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Applications open: May 13 2019 Eastern Daylight Time
Applications close: Oct 03 2019 Eastern Daylight Time