Full Job Description
DIRECTOR - GRANTS ADMINISTRATION - IREPO - GRANT FUNDED
MALCOLM X COLLEGE
Malcolm X College (MXC) was awarded a two-year grant from the Department of Education through its Institutional Resilience and Expanded Postsecondary Opportunity (IREPO) program. MXC’s initiative, “Maximizing On-site and Virtual Experiences at Malcolm X College (MOVE at MXC),” is designed to help the institution emerge from the Coronavirus pandemic more resilient while expanding educational opportunities for students. Through enhancing simulation and Interprofessional Education experiences, implementing virtual lab-based experiences, strengthening developmental education, enhancing virtual learning through new technology and home-based learning supports, and providing professional development, MXC seeks to elevate instruction and learning in remote environments.
MXC is currently seeking a Director - Grants Administration - IREPO - Grant Funded. Reporting to the Vice President of Academic and Student Affairs, the Director - Grants Administration is responsible for the implementation, reporting and close-out of the Department of Education-funded MOVE at MXC grant, a two-year, $3 million initiative (ending August 2023).
The Director is responsible for the implementation stage of the grant’s lifecycle, working with key stakeholders and other grant-funded staff to successfully achieve the grant’s objectives, deliver the desired outcomes, and meet the administrative, financial and programmatic reporting requirements of the grant award.
The Director will ensure the successful development and deployment of new resources and student supports, oversee efforts to provide professional development and technical assistance to faculty as they offer online and hybrid courses, support management of curricula enhancements, and promote institutional wide coordination to improve instruction and learning in virtual and remote environments.
City Colleges of Chicago (CCC), the largest community college system in Illinois, is made up of seven colleges and five satellite sites, providing more than 70,000 students each year access to a quality, affordable education.
The mission of Malcolm X College is to provide accessible liberal arts and health-focused education that fosters personal and professional achievement. To fulfill this mission, we focus on the following core values: accountability, community, diversity, empowerment, learning, and respect.
Manages the post-award phase of the grant’s lifecycle, developing and implementing work plans to execute the activities and expend the funds of the project in accordance with the terms and conditions of the grant award.
Advises college administrators and key stakeholders on project’s grant objectives; scope of work and established budget; staff responsible for key tasks and activities; and timeline for activities/process objectives to be completed.
Directs day to day operations to ensure grant deliverables and outcomes are met, and that work is completed within the established budget and in compliance with reporting requirements, regulations and CCC’s policies and procedures.
Participates in the hiring and selection of project personnel including contractual staff as budgeted within a project grant. Establishes work standards and expectations and monitors staff performance.
Manages the grant’s budget, ensuring budget is properly loaded and fund accounts set-up. Monitors and approves budget expenditures to ensure purchases are appropriate and in compliance with grant requirements.
Oversees the procurement process for the selection of vendors and service providers and the purchase of equipment and supplies, as applicable to the grant; ensures costs are allocated to appropriate grant fund accounts and purchases adhere to CCC’s procurement policies and procedures.
Monitors project’s progress in meeting activities/process objectives to ensure compliance with established timeline. Oversees the implementation of data gathering and reporting structures to effectively evaluate project’s performance and success. Prepares and submits documentation for any scope or budget modifications as required.
Prepares and submits timely programmatic progress and financial reports in compliance with grant requirements. Submits documentation required for closeout of grant; participates in audit activities, as appropriate. May assist in the grant’s renewal writing, if applicable.
Bachelor’s degree from an accredited college or university
Master’s degree in Public Administration, Education, or related field from an accredited college or university preferred
Five or more years of program or project administration work experience
Consideration will be given to candidates with an equivalent combination of training and experience
Experience managing projects across multiple stakeholders
Skilled in managing budgets and tracking spenddown of grant funds
Experience in project or program management, preferably in higher education
Demonstrated knowledge and experience implementing projects in a complex organization
Excellent interpersonal, oral and written communication skills
Strong donor cultivation and relationship management skills
Strong organizational and project management skills
Strong problem-solving and analytical skills
Ability to work within a culturally diverse environment
Ability to cultivate and maintain strategic partnerships with key stakeholders
Ability to handle all situations with tact, persuasiveness, and diplomacy.
Proficiency in Microsoft Office (Word, Excel, PowerPoint).
When applying, please attach your professional resume and unofficial transcripts.
WE OFFER: Excellent health benefits at a low cost; Investment plans 403(b) & 457(b); SURS Retirement Plan; Generous vacation, holidays, personal and sick days; Tuition Reimbursement. For a more detailed overview of benefits please visit our benefits page.
For the second time in three years, Malcolm X College was selected as a Promising Places to Work in Community Colleges award winner! The award is given by the National Institute for Staff and Organizational Development (NISOD), a membership organization committed to promoting and celebrating excellence in teaching and leadership at community and technical colleges, and Diverse: Issues in Higher Education, a leading academic publication.
MXC was recognized for its best-in-class student and staff recruitment and retention practices, inclusive learning and working environments, and meaningful community service and engagement opportunities.
Chicago residency is required for all full-time employees within 6 months of hire.
We are an equal opportunity and affirmative action employer.
Thank you for your interest in City Colleges of Chicago!