Executive Assistant to President & COO

TimePayment Corp - Burlington, MA3.4

30+ days ago

Job Title: Executive Assistant

Reports To: President and Chief Operating Officer

Location: Burlington, MA

Business Overview:

Join TimePayment in our mission to expand our top-quality service to the nation’s equipment buyers and sellers. For more than 30 years, we have provided equipment lease financing options to over 800,000 customers. Our unique blend of dedicated team members and market leading technology has earned us accolades from over 30 different industries. Through our network of 10,000+ independent equipment vendors, and utilizing our multi-level credit scoring model, we are able to provide finance solutions to a wide range of customers - from large corporations, to small businesses, including new entities.

Our diverse team of employees work hard, but we know how to keep it fun. We enjoy a generous benefits package, a casual working environment, and opportunities for career growth. TimePayment is conveniently located with plenty of nearby amenities. Whether you are looking for a strong training program that encompasses a “classroom to office” transition, you’re a seasoned professional looking for career advancement, and/or are looking to work on new and exciting projects, we've got a place for you. Apply to join our dynamic team today!

TimePayment Corp. is a private company owned by Fortress Investment Group of New York. Fortress is a leading, highly diversified global investment firm with $36.1 billion in assets under management and operates within The SoftBank Group as an independent business. The SoftBank Group is comprised of a global portfolio of companies, which includes advanced telecommunications, internet services, AI, smart robotics, IoT and clean energy technology providers and has over $93 billion in committed capital.

Follow us: @TimePayment on Twitter | TimePayment on Facebook

Website: www.timepayment.com

Job Summary: The Executive Assistant will be assisting our President & Chief Operating Officer. The ideal candidate is highly professional, self-motivated, can multitask while managing their work load, in a fast-paced corporate environment. This individual will also provide assistance to other C-level executives and will be responsible for performing a number of administrative duties as needed.

Key Responsibilities:

  • Day-to-day administration support for TimePayment senior executives
  • Schedule meetings, conference calls and travel arrangements, including prioritizing meetings and communicating all relevant details to participants
  • Order lunches for meetings
  • Create and modify presentations, spreadsheets, expense reports and other various documents
  • Handle phone, email and postal mail inquiries and respond appropriately
  • Maintain contact with internal staff, corporate board members, outside entities in order to provide information, assistance and conduct research when necessary
  • Proactively manage calendar with the ability to schedule and prioritize meetings, resolve schedule conflicts, and stay several steps ahead to manage effectively
  • Maintain corporate conference bridge, shipping and purchasing (office supplies, breakroom supplies) accounts
  • Responsible for office facilities, internal space planning, furniture and liaison with landlord as well as facilities management company for any issues maintenance issues in the building
  • Manage internal moves, order office furniture and work with outside vendors regarding office reconfigurations
  • Manage administrative staff of reception area, as well as working the front desk to cover receptionist when needed
  • Manage stocking and ordering for office breakrooms
  • Organize periodic company events such as all associates meetings, summer outings, holiday parties, pot luck luncheons and other events as they come up
  • Support Human Resources with special projects or tasks as needed
  • Other duties as assigned

Required Experience, Education, Skills and Competencies:

  • 5+ years of related work experience providing direct C-level support
  • Bachelor’s degree preferred
  • Exceptional written and verbal communication
  • High degree of discretion and professionalism
  • Proficient in MS Office skills with Word, Excel and Powerpoint
  • Strong organizational skills and superior attention to detail
  • Ability to prioritize tasks in a fast-paced environment
  • Flexible and adaptable, with the ability to respond to last-minute changes while maintaining poise and a positive “can do” attitude

TimePayment is an equal opportunity employer. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected federal, state/province or local status unrelated to the performance of the work involved.

Job Type: Full-time