Maintenance Clerk

Metropolitan Council - Saint Paul, MN (30+ days ago)3.8


We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services. More information about us on our website.

We are committed to supporting a diverse workforce that reflects the communities we serve.

Metro Transit, a division of Metropolitan Council, is the largest provider of public transit service in the Minneapolis-St. Paul seven-county metropolitan area and one of the country's largest public transit systems, providing 81 million bus and rail rides a year. Metro Transit operates bus, light rail and commuter rail service essential to the regions' mobility, and provides resources for carpooling, vanpooling and bike commutes. Metro Transit helps people get where they're going, helps to reduce the metro areas increasing motor vehicle congestion problem and promotes a cleaner environment.

How your work would contribute to our organization and the Twin Cities region:

The Maintenance Clerk provides office administrative support to Bus Maintenance management, supervisors and forepersons by performing office administrative and clerical duties pertaining to buses, vehicles and employees. In addition, this position will provide assistance to employees regarding forms, policies and procedures, liaison, general company and department functions.

Salary: Salary will start at $18.54 hourly for external candidates. Internal ATU employees will follow ATU contract language for step progression.

What you would do in this job:Office Administrative Procedures:
Performs data entry as assigned
Creates business correspondence, letters and memos
Closes maintenance work orders in TxBase (computer system)
Maintains files (paper and electronic) of vehicles, mileage reports and gas receipts
Post service bulletins, employee information reports and all job postings
Processes incoming mail and prepares outgoing mail
Processes and forwards personnel records to appropriate location for transferring employees and set-up files for new incoming personnel

Payroll duties:
Reviews and verifies employee time entries for accuracy daily and edits as appropriate
Monitors and posts data within the timekeeping system for accurate bi-weekly payroll and attendance tracking

Interpersonal Communication:
Communicates with other facilities and departments as required or directed
Provides and assists employees with forms such as vacation, sick leave, etc.
Answers telephones
Performs other duties as assigned or apparent.

What education and experience are required for this job (minimum qualifications)
High school diploma/GED or higher
Two (2) years or more of office administrative experience. (Experience must include: intermediate PC experience in Microsoft Word, Excel and maintaining calendars. Candidates must also have experience creating correspondence, letters and memos in proper business style format and experience with creating/maintaining electronic subject files.)
Typing of at least 40 wpm

What additional skills and experience would be helpful in this job (desired qualifications):
Organizational and prioritization skills
Customer service - oriented; ability to work effectively with diverse internal/external customers/work groups

What are the knowledge, skills and abilities for the job:
Knowledge of office administrative procedures
Knowledge of creating correspondence, letters and memos in proper business style format
Knowledge of creating and maintaining electronic files
PC skills including MS Office - Outlook, Word, Access and Excel
Ability to type 40 words per minute
Ability to adjust to changing priorities and work independently
Ability to handle multiple tasks with efficiency and take initiative
Ability to work well with others

What you can expect from us:
We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.
We encourage our employees to develop their skills through on-site training and tuition reimbursement.
We provide a competitive salary, excellent benefits and a good work/life balance.
More about why you should join us!

Additional information:
Union/Grade: Amalgamated Transit Union (ATU)/Grade 21
FLSA: Non-Exempt
Safety Sensitive: No

What your work environment would be:
Work is performed in a standard office setting. This is a first shift position with set work hours to be determined at a later date. This position will report directly to the Garage Manager as well as the Assistant Director of Bus Maintenance.

What steps the recruitment process involves:
We review your minimum qualifications.
We request and review Work Record Evaluations on ATU internals
We conduct a typing test (requires 40 wpm)
We conduct a structured panel interview
Please note: ATU Internal applicants who pass their WRE, typing test and structured panel interview will be selected by seniority. Passing ATU internal applicants will be awarded this position over non-ATU/external applicants.

Once you have successfully completed the steps above, then:
If you are new to the Metropolitan Council, you must pass a drug test (safety sensitive positions only) and a background check, which verifies education and employment, covers driving record (if applicable to the job) and any criminal record. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.

If you are already an employee of the Metropolitan Council, you must pass a drug test (if moving from a non-safety sensitive position to a safety sensitive position) and criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards.

IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration.