Senior Administrative Assistant, P560 (TS/SCI Clearance)

Mitre Corporation - McLean, VA (30+ days ago)4.1

Senior Administrative Assistant, P560 (TS/SCI Clearance) - (00050178)

Want to help support the US Intelligence Community at a senior level? Interested in protecting the nation from terrorists, rogue states and actors? Come help us by providing administrative support to division senior staff, lead a department admin team, and coordinate support to P560 departments. Candidate must be proactive, capable of multi-tasking and able to work well with limited direction in both an independent and team environment, have excellent communication and organizational skills, be detail-oriented, and responsive.

Key Functions:Perform a broad range of administrative functions to include:
  • Coordinate and arrange meetings involving senior MITRE and government leaders
  • Attend and coordinate weekly division staff meetings. Record and complete actions, as appropriate
  • Serve as liaison to the Corporate executive administrative team, providing them input and support as required
  • Track items and suspense dates for Corporate and Division matters.
  • Anticipate, analyze, and proactively react to changes in priorities and tasks; collaboratively work with other admins, and demonstrate initiative and follow-through on a broad range of administrative actions
  • Track meeting expense and office supply budgets
  • Implement at the Division level administrative guidelines set forth by the Center
  • Facilitate the smooth flow of corporate and work-program specific processes
  • Arrange logistics support to a wide range of meetings, to include reserving facilities, arranging travel of attendees, overseeing catering, coordinating with security, and providing administrative support as needed to participants
  • Complete administrative tasks in support of the Division leadership team. These duties include, but are not limited to: arranging and organizing meetings, teleconferences/VTC’s; coordinating meeting catering; drafting routine correspondence including HR forms; maintaining department records, organization charts, and miscellaneous files; arranging travel reservations; preparing employee expense vouchers (EEVs) and local travel vouchers (LTVs); answering telephones; distributing mail; arranging for office moves; processing time sheets; coordinate property audits; order office supplies; preparing documents to specified standards; distributing documents
  • Maintain calendars for Division managers and senior technical staff via Outlook. Anticipate, analyze, coordinate, anticipate, proactively act upon changes in priorities and tasks within the Division
  • Provide direct support to the Director and Division and Portfolio senior staff on strategic initiatives of the organization and portfolio
  • Mentor/guide/direct the work of department administrative support team

Required Qualifications:
  • High school diploma or equivalent, plus 5 years of experience or the equivalent in job-relevant work experience
  • Ability to interact professionally with senior MITRE leaders and senior government officials, exhibiting decorum and discretion at all times
  • Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Lync)/Microsoft SharePoint
  • Detail oriented
  • Excellent grammar, spelling, punctuation, editing, organizational and communications skills
  • Interact effectively with senior government/military officials, and MITRE personnel in a cooperative and professional manner along with performing as a team-player
  • Exceptional communications and interpersonal skills will be required to interact
  • TS/SCI is required; Polygraph is preferred.
Primary Location: United States-Virginia-McLean
Work Locations: Washington 22102
Job: Office/Site Administration
This requisition requires a clearance of: Top Secret/SCI
Travel: No
Job Posting: May 8, 2018, 11:00:00 PM