Full Job Description
Malcolm X College is seeking a Human Resources (HR) Specialist to provide professional HR services to staff and faculty and facilitate the coordination, administration, and delivery of HR programs. The HR Specialist participates in integrating HR initiatives and programs with business plans to achieve the strategic goals and operational objectives of the college.
The Office of Human Resources supports a diverse group of approximately 375 faculty and 355 staff as well as student workers and other stakeholders at MXC. Our drive is to support and promote the MXC mission which is to provide accessible liberal arts and health-focused education that fosters personal and professional achievement. As a campus HR team, we strive to create a cohesive and collaborative environment that displays all MXC core values.
Posts faculty and non-faculty vacancies and supports, coordinates, and accurately tracks the hiring process for faculty and non-faculty vacancies.
Partners with Talent Acquisition team to fulfill hiring needs.
Participates in the interviewing and selection process as required.
Coordinates the new hire orientation and onboarding process, reviewing and processing required forms, responding to inquiries, providing new employee orientation, and ensuring a smooth onboarding of employees.
Works in a complex environment that includes campus and district office initiatives.
Multitasks and prioritizes to manage multiple competing projects and tasks.
Completes special projects as needed.
Interprets and explains HR policies and regulations relating to employee and labor relations, salary administration, leaves of absence, and related employment matters to employees.
Helps ensure the accuracy of HR data and makes corrections as needed.
Assists in delivering HR programs in areas including learning and organizational development, performance management, employee relations, and labor relations.
Delivers high levels of customer service when responding to inquiries regarding policy, pay and other HR procedures.
Analyzes HR workforce trends and identifies areas for process improvements.
Bachelor’s degree or higher from an accredited college or university in Human Resources, Business Administration, Management or a related field. An equivalent combination of training and experience will be taken into consideration in lieu of a college degree.
Proficient in use of Microsoft Office suite (Word, Excel, PowerPoint)
Microsoft SharePoint and Teams knowledge is encouraged
Professionalism and excellent customer services skills including face-to-face, email, and phone are required along with the ability to work and collaborate as a team
Attention to detail and organization is required
Must have the ability to learn and adapt based on continuous improvement of the department
Willingness to learn and grow
Ability to take ownership of projects
Some union experience is preferred
PHR/SPHR and/or SHRM-CP/SCP desirable
Three years of work experience in human resources, customer service, administration or a related area of work
Familiarity and/or experience working with PeopleSoft HCM or talent management systems (i.e. Taleo) highly desirable
Knowledge, Skills and Ability
Knowledge of human resources management principles
Knowledge and understanding of HRIS systems
Knowledge of applicable federal and state employment laws
Excellent interpersonal and verbal communication skills
Excellent organizational and time-management skills
Strong analytical and problem-solving skills
Demonstrated ability to communicate effectively and build strong partnerships with senior executives and all levels of the workforce
Ability to work within a culturally diverse environment
Ability to exercise tact and diplomacy in handling sensitive situations
Dependability – Demonstrate reliability, responsibility, and dependability and fulfill obligations
Initiative – Demonstrate willingness to take on responsibilities and job challenges
Adaptability/Flexibility – Be open to change (positive or negative) and to considerable variety in the workplace
Analytical Thinking – Analyze information and use data to address work or job issues
Attention to Detail – Pay careful attention to detail and thoroughness in completing work
We Offer: Excellent benefits include full health benefits, retirement plan, investment plans, paid vacation/holidays and tuition reimbursement. For more detailed overview of benefits visit our benefits page.
Chicago residency is required for all full-time employees within 6 months of hire.
We are an equal opportunity and affirmative action employer.
Thank you for your interest in City Colleges of Chicago.
Job: Human Resources
Primary Location: Malcolm X College
Employee Type: Full Time | Regular
Union Code: N/A
Job Posting: Jul 31, 2020, 3:46:54 PM