The Human Resources (HR) Analyst is a generalist exempt professional, responsible for specialized HR programmatic activities in the Human Resource Department, under the general direction of the Director of HR and Employee Benefits and Loss Control Manager. This individual networks, develops resources, and partners with Human Resource and Civil Service staff, management personnel, City employees, members of bargaining groups, representatives and members of the general community, and other agencies and organizations. The HR Analyst develops, maintains, and executes ongoing HR programs to include outreach recruitment, hiring, wellness program and benefits administration, Equal Employment Opportunity (EEO), classification/compensation, workforce forecasting and budgeting assistance, staff development, personnel policies & procedures, records/forms & HR information systems, Family Medical Leave Act (FMLA) and Americans with Disabilities Act (ADA) program administration, and provides complex employee relations assistance. The individual in this position also develops, maintains and provides training programs to City management and staff in Human Resource areas. The Analyst also provides support to other personnel in the Human Resource department including grievance/complaint investigation, organizational structures/planning, workforce planning & employment, labor relations data compilation and analysis, human resource development, and other activities as required.
This job description is an overview and is intended to describe the general nature and level of work being performed. It's not intended to be an exhaustive list of all the functions and tasks required of the position.
Duties & Responsibilities
The HR Analyst may be assigned any of the following areas of responsibility:
Family Medical Leave Act (FMLA), Family Care Act (FCA) and Americans with Disabilities (ADA) program administration - Monitors and manages FMLA and FCA compliance activities.
Data Analysis - Compiles and analyzes HR data and trends to include turnover, hiring, retention, compensation, and other statistics.
Community Outreach - Develops internal and external networking resources; establishes and develops targeted recruitment programs; executes these programs with the assistance of City employees who have specific expertise in the recruitment area (such as Police and Fire personnel); and administers the community outreach program which includes analysis and evaluation of recruitment needs, metric accountability, and results that meet City requirements.
EEO - Conducts and assists in the preparation of the City's Equal Employment Opportunity Plan, EEO reports, and other required reporting.
Classification and Compensation - Develops, administers, and evaluates the City's job descriptions and other employment documents, and assists the HR Director in the administration of the City's compensation system.
Benefit and risk management – Administers and maintains City's employee benefit programs and assists with and makes recommendations regarding loss control strategies and implementation of program changes to achieve related risk management and benefit program goals.
Wellness – Administers and maintains the City's Wellness Programming activities and monitors related budget
Employee development, training, and on-boarding – Prepares, schedules, coordinates, and/or facilitates employee training, professional development, and on-boarding activities in HR-related areas. Identifies needs, locates and develops resources, conducts training, provides trainers where appropriate, and evaluates program results.
Internship Program – Develops, administers and maintains City Internship Program working with local educational institutions and internal department. May supervise intern(s) within the HR Department.
Personnel policies, procedures, documents, and forms - Works closely with other HR staff to review, develop, and maintain personnel policies, procedures and accompanying forms and documents.
HR information systems - At an intermediate to advanced level, is responsible for HR information systems, intranet and internet development and maintenance, and other automated HR functions. May be required to perform more complex system queries to general reports using several different platforms.
Hiring and Selection – Partners with City department leadership to fill approved vacancies. Provides expert and collaborative consulting services to assist in making sound hiring decisions, while complying with appropriate rules, regulations, and laws. Coordinates and schedules all hiring and selection activities, including interviews, post-offer activities, background investigations, and on-boarding.
Employee relations activities - Investigates grievances, complaints, and allegations of discriminatory practices and makes recommendations to the HR Director.
Provides complex, high-level staff support to the HR Director and participates in other HR Activities as required.
The physical standards an employee must meet in order to perform the essential job duties with or without a reasonable accommodation include, but are not limited to:
Must have ability to lift, carry, push and/or pull items weighing up to 40 pounds. Work is mostly sedentary and performed in a seated position, but requires frequent moving about, bending, kneeling, reaching or stooping to a variety of employment related tasks. Position requires the ability to occasionally stand for long periods of time when participating in outreach events. The incumbent must be able to hear all communication from customers and employees by telephone and in person, and use vision to work with written documents, forms, and to respond to employees and customers.
Knowledge, Skills & Abilities
Skill and ability to develop, provide, administer, and evaluate recruitment and selection programs, training/staff development programs, classification/compensation programs, and personnel policies, practices, forms & other HR information systems programs.
Demonstrated ability to work cooperatively with and provide good customer service to Human Resource/Civil Service staff, department heads, employees, labor organizations, members of Boards and Commissions, members of the community, other agencies and organizations, and interested persons.
Knowledge of applicable state, local and federal employment related laws and requirements.
Knowledge of best-practices in Human Resources field.
Ability to gain a comprehensive knowledge of City positions, preparing job descriptions, developing certification standards, making allocation decisions, preparing salary & benefit analyses, and ability to discuss these positions with a wide range of individuals.
Strong computer skills & web skills including the ability to prepare brochures, recruitment materials, analytical reports, performance measurement, best practice/benchmarking skills and be able to post documents to the lnternet/lntranet.
Ability to effectively use a spreadsheet program such as Microsoft Excel to perform statistics in order to compile recruitment, employment, salary and benefit data, and prepare performance graphs/charts.
Strong verbal and written communication skills in order to correspond with diverse individuals and to make effective public presentations, which range from schools to City Council/Civil Service or other grievance/complaint forums.
Strong organizational skills and ability to work independently in a fast paced, complex and changing environment with the ability to identify and recommend HR best practices and have excellent work habits.
Demonstrated prioritization skills to manage multiple tasks and competing priorities.
Highly ethical and good understanding and appreciation of the confidential nature of employee records, grievance investigation, negotiation preparation, etc.
Flexible and able to work additional hours as may be required of the position and;
Ability to perform all the job duties in a safe manner.
In addition to the above-mentioned knowledge, skills and abilities, the qualified candidate must meet the following:
At least a bachelor's degree or higher education from an accredited college or university in a human resources, social sciences, business or closely related field.
At least two (2) years of recent, progressively responsible human resources experience dealing with:
A valid Colorado driver's license is required by date of hire.
Society for Human Resources Management Professional or Senior Professional in Human Resources (SHRM-CP or SHRM- SCP) certification, PHR or SPHR through HRCI, or IPMA-HR-CP or IPMA-HR-SCP certification.
Public sector experience in organizations larger than 300.
Union environment and labor relations experience.
The written exam is scheduled for January 28, 2019. Please note that the Civil Service Commission may use a Training & Experience (T&E) evaluation of your application to establish an eligibility list for this classification.