Administrative Assistant

JMI Inc. - Clarendon Hills, IL (30+ days ago)


Great opportunity for someone who is a self-starter! Immediate opening for very detailed and organized administrative assistant. This position will report to the Executive Administrative Assistant. The position requires intermediate excel skills. Quickbooks Premier experience is also required. Previous experience in an administrative assistant role is preferred. Accounting background is a plus.

Skills:

Possess very strong computer skills including Microsoft Office (predominantly Excel, PowerPoint and Word) skills and Internet research capabilities. Must know how to utilize Pivot Tables and V-Lookup functions within Excel. Microsoft Office skills will be tested and evaluated during interview process.

Must be flexible with hours and scheduling to complete various time sensitive tasks.

Be able to manage numerous projects at once, while knowing how to assign levels of importance and sensitivity to each.

Have extremely well-honed time management skills.

Ability to analyze details and create reports.

Meticulous follow up to complete tasks properly.

Print materials needed for meetings, calls, projects, etc.

Complete special projects as assigned

Sensitivity to confidential information is required

Tasks:

Handle incoming mail and PO box

Manage travel for busy executive including trip folders and TripIt itinerary

Travel arrangements for other company executives

Book travel for airfare, hotels, limos, rental cars

Check in for flights, confirm TSA Pre-check

Help at social events, coordinating the event, food, details

Possible opportunity to travel for trade shows

Maintain To Do List for executive

Update calendar with executive’s schedule

Update calendar with salespeoples’ schedules

Schedule/review/report/manage appointments

Dining reservations

Maintain spreadsheets using excel

Manage multiple properties remotely

Job Type: Full-time

Salary: $15.00 to $17.00 /hour

Experience:

  • Quickbooks: 2 years
  • Administrative Assistant: 3 years

Education:

  • Bachelor's

License:

  • Driver's License