Administrative Coordinator - Facilities

Lea County of New Mexico - Lovington, NM (30+ days ago)


Overview
Team up with Lea County!

What do we do?

Our purpose is to make a difference in the community, to make Lea County a better, safer, and more enjoyable place to live. And it’s our employees who make that happen. Our employees serve in positions as diverse as clerk, administrative assistant, accountant, attorney, detention officer, engineer, IT professional, maintenance technician, mechanic, heavy equipment operator, law enforcement officer, supervisor, and manager, to name only a few.

What do we have to offer you?

Challenging opportunities to serve your community and make a difference, a diverse and dynamic work environment, plus a full range of benefits; including competitive pay, professional development opportunities, health, vision and dental insurance, vacation, holidays, sick, and military leave time, a retirement program, and more.

What can you bring to us?

In order to meet tomorrow’s changing realities, we are constantly seeking outstanding employees who can help us improve our systems, processes, and technologies - today.

Essential Duties

ESSENTIAL DUTIES:
Regular attendance is an essential function of this position.

Provides operational and administrative support to the Director of Facilities; under direction of that individual, plans and organizes the administrative and fiscal functions of Facilities.

Maintains Facilities accounts as directed.

With limited guidance, carries out a wide variety of administrative duties. Provides overall clerical and administrative support to the Facilities department including but not limited to routing incoming mail and electronic communications, transcribing, composing and typing routine correspondence, filing, and giving information to visitors/callers or routing calls to appropriate person.

Schedules appointments, makes travel arrangements, answers telephones and acts as receptionist.

Maintains inventory of supplies and requisitions needed items including but not limited to office supplies, office machines, box office supplies, forms, etc.

Required to work irregular hours, attend job related meetings, and perform all duties with minimal supervision.

The duties of the Facilities Administrative Coordinator are not limited to those set forth above. The employee will perform any and all duties as assigned by a supervisor, consistent with expertise and ability.

Qualifications

Education:
High school diploma or GED required.

Administrative or business-related education or training preferred.

Experience:
One to three years minimum administrative experience preferred.

Accounting background helpful.

Clerical experience helpful.

Certifications, Skills and Licenses:
Ability to communicate orally and in writing in English.

Valid New Mexico driver's license.

Computer literacy required; knowledge of word processing, secretarial and accounting software programs preferred.

Ability to type relatively error-free.