Full Job Description
Our client conducts biomedical research that is responsive to the projects requirements and delivers life-saving products including knowledge, technology, and medical materiel that sustain the combat effectiveness of the war fighter. The efforts support the mission of the Viral Diseases Branch of our client to develop medical countermeasures capable of protecting and sustaining the health of the men and women of the U.S. military.
Their focus is on understanding the infectious diseases threatening the Fighting Force both domestically and abroad. The research programs include: dengue, influenza, and adenovirus infections and other emerging and re-emerging viral diseases such as chikungunya virus, hepatitis C virus and Zika virus. Infectious disease syndromes caused by existing, emerging, or re-emerging viral pathogens, not otherwise identified, is also an area of research. Once specific threats have been determined, they work on those identified threats along a scientific continuum including epidemiologic disease surveillance and sample collection, basic and exploratory science, translational research, and product research and development. The intent is to license (as applicable) and field medical countermeasures and medical solutions designed to eliminate or mitigate these threats in the most safe, expeditious, cost effective, and high quality manner possible.
We are seeking a highly motivated Administrative Coordinator to join our team. The right candidate should have experience providing organizational support at an executive level. Previous DoD /military environment experience is a plus.
Bachelor’s or associate’s degree
Three to ten years of administrative support experience with military support is preferred
Experience supporting senior-level personnel in a military organization to facilitate the mission.
Experience providing support services including communications, coordination of travel, records keeping, forms, and reports.
Experience with Defense Travel System (DTS) required
Requires expert knowledge of personal computer operations and office automation applications (ex. spreadsheet, word processing, graphics, database management, and communication packages).
Good communication skills (written and verbal).
High ability to multitask and keep deadlines
Ability to think creatively and be flexible on the job to daily changing needs and assignments
Advanced capability with MS Office applications is a must.
Develop ARMY Business Memorandums(in accordance with ARMY Policy 25-50) in response to various business/proposal solicitations for Branch (leadership and Investigators) and Commander approval
Schedule room reservations for various business meetings including but not limited to making room arrangements, testing video and audio equipment for functionality (Internal and External)
Assist with Visitor Requests including but not limited to identifying visitors, acquiring required identification for onsite access (Travel visas, license etc.…)
Serve as onsite escort for External Visitors to and from various meeting locations
Initiate Teleconference Line request & set up request for various teleconferences & virtual meetings
Serve as the Liaison for all Branch CON requests and interface with various stakeholders for validation of needed CONs
Compile, track and submit equipment purchases
Prepares various SCAFs
Assist with development of meeting agendas and maintain meeting minutes for various branch wide administrative meetings
Supports Branch developing reports and power point presentations.
Administers meeting planning and support, taking minutes, notes, and scheduling for program, staff, and branch meetings.
Supports Branch travel arrangements for personnel
Establishes and maintains working relationships with a variety of departments.
Complete other tasks and duties as assigned
Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.