Assistant Media Planner/Buyer (Full-Time)

Blue Vista 725 - New York, NY (30+ days ago)

Assistant Media Planner/Buyer

Blue Vista 725 - New York, NY 10016

I get a rise out of anything that’s new in media.

I smile in the face of deadlines.

I’m a sponge.

My life is organized in Excel.

I bring it.


I love to listen.

Spell check has nothing on me.

Some people call me the number whisperer.

I tweet about ads.

Acronyms intrigue me.

I love media.

Is this you?

Then we want to talk.

Blue Vista 725 is an unpretentious, growing media planning and services agency and we’re hiring.We’re looking for a bright media planning/buying assistant to help manage the day-to-day responsibilities on our local/regional and national accounts. The job includes account-specific (managing media schedules, budget oversight, communicating with media sales reps, reconciliation) as well as administrative tasks (filing, organizing, preparing recommendation decks).

We’re a true cross channel agency and everyone here learns about all media types (broadcast, digital, out of home, print and everything in between). A naturally curious mind, resourcefulness, a love for numbers and a passion for advertising are a must. Previous marketing or media agency experience are a definite plus. You should be diligent and pay great attention to detail, as well as be comfortable in a casual and entrepreneurial environment where the strictest policy is having fun and truly enjoying what you do.

Main Duties and Responsibilities

  • Gather ad rates, and send schedules to media outlets
  • Work across brand planning & other activation teams to ensure best results for client
  • Check invoices and resolve media billing discrepancies
  • Create working relationships with media vendors and rep firms to maintain buys and solve problems.
  • Assist buyers to make sure all media schedules are running as ordered each quarter to meet delivery goals.
  • Assist Buyer’s with any requests.
  • Confirm all orders
  • Contract creation and invoicing.
  • Create and deliver creative spec sheets to advertisers.
  • Generating advertising Proof of Performance affidavits and reports.
  • Ensure the consistency of the campaigns.
  • Monitor the effectiveness of ads.
  • Email database updates and maintenance.
  • Generate insertion/sales orders to vendors.
  • Media traffic sheet generating and monitoring deliverables.
  • Assist with data entry, paperwork, and network research share filing.
  • Collating and delivering tear sheets for advertiser’s completed promo campaigns.
  • Manage trade opportunities


  • Assist Buyer’s with any requests.
  • Generate presentations for prospective clients.
  • Assist buyers to make sure all media schedules are running as ordered each quarter to meet delivery goals.
  • Confirm all orders.
  • Resolve discrepancies on a weekly basis using a tracking system.
  • Execute makegoods.
  • Pre-logs- sensitive contracts.
  • Discrepancies/Overrides.
  • Traffic Revisions/Purges.
  • Reports- Planning emails and memos.
  • Program Change Report.
  • Gather ad rates, and send schedules to media outlets.
  • Non- Metered Market Reports.
  • Out of Flight reports/Market Coverage.
  • Check invoices and resolve media billing discrepancies.
  • Revisions/spot cuts- moves from planning.

Sales Support

  • Market research.
  • Soliciting prospects in various Entertainment & Leisure sectors (Attractions, Broadway/Off-Broadway, Restaurants, Spas, more) as well as Consumer Goods & Services.
  • Email & e-newsletter generation and dissemination of our media offers.
  • Manage trade opportunities.

Marketing & Promotional Support

  • Support the marketing team in fulfilling a variety of advertising/promotional campaigns with our media vendors/promotional partners for our entertainment and leisure clients.
  • Provide proof of performance to marketing team for clients.

Knowledge and Skills Required

  • Bachelor’s Degree or above
  • Proficiency with Microsoft Office programs
  • Experience working in fast-paced environment and able to multi-task
  • Flexible multi-tasker, with the ability to follow directions
  • Detail-oriented, and comfortable working with numbers
  • Strong verbal and written communication skills
  • Enthusiastic, outgoing, and curious demeanor Certificates, licenses and registrations n/a Physical
  • Must be a quick learner and able to work in a fast-paced environment. Must also have strong organizational skills and a high level of attention to detail.

Activity and Work EnvironmentA fast-paced and dynamic workplace with periods of high stress. The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.


  • 6 months + in a Media Buying/Planning role


  • Commensurate with experience
  • No benefits/health insurance
  • Invitations to various corporate and client activities and events for network building opportunities
  • Experience various perks including invites to entertainment attractions, Broadway/Off-Broadway shows, restaurants and more

Job Type: Full-time