Human Resources Analyst I

City of Pomona - Pomona, CA (30+ days ago)4.2


APPLY IMMEDIATELY
This recruitment will be open until a sufficient number of applications are received, but at least until 5/2/18. The City reserves the right to limit the applications considered to the first 50 qualified applications. Therefore, interested candidates are encouraged to apply as soon as possible.

The Human Resources Analyst I is responsible for a range of HR functions including (but not limited to) recruitment, selection, benefits, performance evaluations, classification, and compensation. The ideal candidate will have the ability to develop positive working relationships and act as a resource to departments; juggle multiple tasks and projects simultaneously; and enjoy working in a very fast paced environment. In this position, no two days are the same, so you will have an excellent opportunity to expand your knowledge into areas of Human Resources which may not be your current expertise. If this sounds like an interesting opportunity, keep reading!

Under general supervision, this position will perform a wide variety of journey level professional, administrative, analytical, and coordination duties in support of human resources functions and programs including records, recruitment, selection, performance evaluation, classification, job evaluation, compensation, employee benefits and programs; will oversee and coordinate assigned administrative processes, procedures, and programs; and will provide highly responsible and complex staff assistance to the Human Resources Manager or Risk Manager.

This is a flexible staffing classification

MINIMUM QUALIFICATIONS TO APPLY:

Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities may qualify. A typical way to obtain the knowledge, skills and abilities would be:

Education and Experience:
Equivalent to a Bachelor's degree from an accredited college or university with major course work in public administration, human resources management, or a related field. Some experience in human resources or a related field.

License or Certificate:
Possession of, or must obtain, an appropriate, valid driver's license.

Knowledge of: Principles and practices of personnel administration. Employee benefits administration, principles, and practices. HRIS administration, principles, and practices. Federal and State laws and regulations relating to employee benefits and unemployment. Pertinent Federal, State, and local laws, codes, and regulations including administrative and departmental policies and procedures. Basic principles and practices of statistical analysis and research. Principles and procedures of record keeping. Modern office practices, methods, and computer equipment. Principles of business letter writing and basic report preparation. Principles and practices used in dealing with the public. Alphabetical, numerical, and subject matter filing systems. Basic mathematical principles. English usage, spelling, vocabulary, grammar, and punctuation. Safe driving principles and practices. Skill to: Type and enter data at a speed necessary for successful job performance. Operate modern office equipment including computer equipment and software. Operate a motor vehicle safely. Ability to: Perform responsible and difficult technical and administrative personnel work involving the use of independent judgment with accuracy and speed. Respond to requests and inquiries for information regarding human resources policies and procedures. Interpret and apply pertinent policies, procedures, laws, and regulations. Prepare and maintain accurate and complete records. Respond to requests and inquiries from the general public. Independently compose correspondence and memoranda. Collect, compile, and analyze data and information. Prepare clear and concise reports. Meet and deal tactfully and effectively with the public. Maintain confidentiality of employee information. Maintain and prepare complex, extensive, and confidential records and reports. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

ESSENTIAL DUTIES:

Provide professional journey level staff assistance and coordination in support of human resources functions and programs including recruitment, selection, performance evaluation, classification, job evaluation, employee benefits, and compensation. Participate in the development and implementation of new or revised human resources programs, systems, procedures, and methods of operation. Develop, track, and maintain aspects of the City's HRIS system including organization levels, jobs, position control, benefits, hiring, and separations. Train users on system access and processes. Compile and analyze data and make recommendations regarding human resources programs and systems; assist in the development and implementation of related policies. Research, collect, compile, and analyze information from various sources on a variety of specialized human resources topics; prepare comprehensive technical records, reports, and summaries to present and interpret data, identify alternatives, and make and justify recommendations. Assist in composing staff reports, Council agenda items, and correspondence related to human resources subjects. Assist in preparing reports and materials for the collective bargaining process. Process evaluations and step increases; prepare statistical reports. Plan and conduct comprehensive salary and benefit surveys; perform job evaluation, classification, and class specification development. Coordinate the recruitment process; screen employment applications; ensure applicants meet or exceed minimum qualifications; rank candidates according to qualifications. Design, coordinate, and administer written, performance, and/or oral employment examinations; ensure that exams and interviews are conducted in accordance with Federal and State laws and City policies and procedures. Serve as a liaison with employees, public and private organizations, community groups, and other organizations; provide information and assistance regarding human resources programs and services; receive and respond to complaints and questions relating to human resources; review problems and recommend corrective actions. Attend meetings as a representative for the Human Resources Department; prepare, administer, and monitor programs. Administer the City's employee benefit programs for all eligible active and retired employees in accordance with City and government rules, regulations, and standards. Plan, organize, and administer the City's health and welfare plan, including health, dental, long term disability, life insurance/accidental death and dismemberment, flexible benefit program, and PERS retirement. Administer the continuation of health insurance pursuant to the provisions of COBRA. Plan, organize, and coordinate orientation for new employees on benefits options and choices. Administer the City's PERS contracts including amendments and benefit changes; maintain PERS manuals. Maintain the City's employee assistance program (EAP); refer employees to EAP counselor as appropriate. Maintain the City's Family Medical Leave Act (FMLA) policy; notify employees and supervisors of their rights and responsibilities under the act; keep track of individual employees' requested time. Receive, process, and monitor unemployment claims filed against the City; provide information to the third party administrator (TPA) regarding pertinent details of employment termination; assist in the preparation of the City's defense in disputed cases; verify billings from the State to ensure accuracy; work closely with TPA regarding all aspects of unemployment claims. Interpret, implement, and keep current with laws, rules and regulations related to employee benefits and unemployment; recommend changes in policies and procedures as necessary. Review, verify, prepare, and process health enrollment forms, medical and dental forms, disability claims, and other related forms and documents. Plan, organize, and coordinate the maintenance of various records and files related to employee benefit functions, operations, and activities. Plan, organize, and coordinate the City's open enrollment program and benefits fair. Perform related duties and responsibilities as assigned.

SELECTION PROCESS:

Essential duties require the following physical skills and work environment:
Ability to work in a standard office environment; ability to travel to different sites and locations.
Application Process
This recruitment will also establish a list for future vacancies. Screening of qualifications and "most qualified" is based on the information provided on the official City Application. A resume may be attached to your application, but will not substitute for the completion of your application. Applications that are not entirely completed may be rejected.
To complete your application for this position you will be prompted to respond to supplemental questions. Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application. The information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.

Final candidates are required to submit authorization for the City to run a report from the Department of Motor Vehicles (DMV), and must successfully pass a background investigation conducted by Human Resources.