ABOUT ONEIDA TECHNICAL SOLUTIONS
Oneida Technical Solutions, LLC OTS is a tribally-owned IT service company certified by the Small Business Administration SBA as an 8a, Small Disadvantaged Business SDB and is an active participant in the SBA's 8a Business Development program. Headquartered in Oneida, NY, OTS specializes in providing exceptional service for public and private sector clients across network operations, telecommunications, data security, help desk operations, applications management and hosting, logistics and supply-sourcing, as well as technical and non-technical site support services. OTS is an 8a-certified business wholly-owned by the Oneida Indian Nation. Leveraging the expertise of its management, and the past performance of its subsidiary and affiliates, Oneida Technical Solutions can deliver all of your IT and Logistics needs.
Members of OTS' management are responsible for oversight of the Oneida Nation's other business enterprises, which include:
The award-winning Turning Stone Resort Casino offers world-class gaming, golf, entertainment, dining, spa and accommodations, including IT and site support for:
Casino floor with 2,100 electronic slot machines, 83 table games, a 1,300-seat High Stakes Bingo Hall and 20-table Poker Room;
Over 700 hotel rooms across four properties, including the AAA Four-Diamond Lodge at Turning Stone, recipient of Cond Nast's "2010 Most Excellent Golf Resort - USA & Canada;"
Five 5 golf courses, three of which are championship courses including the Tom Fazio-designed Atunyote Golf Club, host site of the PGA TOUR's Turning Stone Resort Championship;
Two 2 spas, including the industry-renowned Skana Spa;
Over twenty 20 food and beverage outlets, including four 4 nightclubs in the "Exit 33" Entertainment Complex;
A 5,000-seat Event Center, which has hosted performing artists Mariah Carey, Tim McGraw, The Black Eyed Peas, Toby Keith, KISS, Stevie Wonder, Gwen Stefani, Santana, and many more;
An 800-seat cabaret-style Showroom;
The Sportsplex at Turning Stone, an indoor golf driving range with forty 40 hitting stations, four 4 indoor tennis courts and two 2 racquetball courts;
Indian Country Today Media Network ICTMN, the first ever all-inclusive media network for American Indians providing essential news and information from Indian Country, a website that currently attracts upwards of 1.5 million unique visitors each month;
Thirteen 13 SvOn Convenience stores; a Car Care automotive service center; and three 3 marinas on Oneida Lake;
Oneida Nation Government Programs & Services, including the Oneida Nation's federally-recognized, CALEA-accredited Police Department, and the Oneida Nation's IHS Health Clinic.
Four Directions, Inc., an award-winning multimedia and government contracting company.
We are currently seeking a Contracts & Administration Manager to join our growing team!
The Manager position will oversee, and in some instances directly handle, the contract administration and financial record-keeping and payroll for the Oneida Indian Nation's federal contracting businesses. The right candidate must be able to work in a small business environment, managing a variety of tasks and projects in coordination with other Shared Service departments across Oneida Nation Enterprises Finance, HR and Legal, while ensuring compliance with federal contracting regulations and cost-accounting methods.
Duties & Responsibilities:
Manages the Contract Administration and Accounting functions for OTS and Croop, ensuring generally accepted accounting principles are followed as well as DOD and government contracting requirements.
Ensures the monthly, quarterly and annual closing processes are followed with staff, in coordination with ONE Finance department.
Reviews, implements and monitors internal controls and general operating procedures for areas of responsibility.
Manage all payroll functions for organization
Manage, maintain and update payroll related data
Determine, with Human Resources and Legal, tax authority jurisdiction for new employees working out of state.
Apply for the appropriate state tax withholding account and unemployment tax account, working closely with the Legal department.
Determine if the contributory or reimbursable method for unemployment purposes is most appropriate, in conjunction with Legal and Senior Management.
Communicate with Paychex once applicable accounts have been established with account numbers
Prepare, file and ensure payment of applicable employer tax forms until Paychex has been transitioned to assume those responsibilities
Review Payroll Tax Reports produced by Paychex and ensure for each payroll all deductions are appropriate, including tax withholdings and garnishments
Process data files to third parties as needed for payroll, such as the 401k
Works with ONE Finance department to ensure all accounts payable payments are appropriate and authorized.
Ensures Contracts & Accounting staff is appropriately trained.
Reviews all work performed by the Contracts & Accounting Clerk, including monthly contract billings, journal entries and account analyses reconciliations of all balance sheet accounts for support of balances.
Efficiently coordinates and leads various projects relating directly to the Accounting areas in the Finance Department i.e. software implementation/upgrades, etc.
Responsible for the accurate preparation and timely delivery of internal financial statements and analysis to management.
Works with Accounting firm and/or ONE Finance department to prepare complete and accurate financial reports and required filings with various external agencies, including quarterly tax filings and annual financial statements.
Responsible for the primary coordination with the external auditors for the annual financial statement audit, and any DOD or US government contracting audits.
Responsible for coordination with tax accountants for the annual preparation and filing of state and federal tax returns and other tax filings.
Manage cash flow for the enterprise in coordination with the Nation Cash Manager.
Oversees development of draft Cost Volume pricing and narratives for customer/client proposals in accordance with RFP/RFQ instructions for OTS Director review with Executive Management.
Follows a standard file naming convention, nomenclature and folder hierarchy for document organization within Sharepoint for easy reference and locating by other authorized users.
Supervises preparation and filing of contract-related reporting to GSA for record-keeping of contract modifications and reporting and payment of Contract Access Fees.
Supervises preparation of documents and related filings for the Small Business Administration SBA.
Working with the Director of Site Operations and ONE Human Resources, ensures compliance of contract terms and Federal Acquisition Regulation FAR clauses incorporated into each contract.
Bachelor's Degree in Accounting required
Experience with FAR compliance and contract administration required.
Minimum of 7 years' experience in Accounting or Finance related fields; prior supervisory experience required.
Strongly desire experience with DOD government contracting standards and audits.
Must possess strong computer skills - MS Word, MS Excel, MS PowerPoint, MS SharePoint and automated accounting systems.
Excellent oral and written communication skills are a must.
Excellent organizational skills required.
Remarks: This job description is intended to be illustrative of the position's duties and should not be construed to be an exhaustive statement of the essential functions of the job.