Administrative Specialist II, Grade 21

Montgomery County Government - Rockville, MD4.0

Full-time
The Office of Management and Budget (OMB) is looking for an employee to be responsible for a wide variety of complex professional and administrative duties. This position supports all aspects of office operations including front desk customer service, office purchases and account payable transactions; personnel and position transactions, administrative support to professional staff, budget process and production support, complex and constantly changing calendar scheduling, tracking and processing of incoming and outgoing documents and work products, and other support duties as assigned, possibly including administrative support of the department director and managers.

This work takes place in a challenging, deadline-oriented department and requires working on multiple projects simultaneously.

Qualified candidates will have the following knowledge, skills, and abilities

Knowledge of County Government regulations and procedures applicable to the assigned duties of the position.
Knowledge of processing accounts payable / personnel / position transactions in Oracle or similar systems.
Ability to apply critical thinking skills.
Ability to communicate orally and in writing to exchange and/or present information
Skills in researching, compiling data, preparing technical reports, analyzing and interpreting data, and making recommendations both orally and in writing.
Ability to perform and complete work under time sensitive deadlines.
Ability to work on multiple projects simultaneously.
Ability to work independently and take initiative.
P roficiency in using Microsoft suite products (Word, Excel, Outlook, PowerPoint) to create written documents, produce reports, manage data, and schedule meetings.

Specific duties may include:
Coordinating OMBs development and transmittal of Fiscal Impact Statements;
Support the processing of Non-Competitive Grants and County Executive Community Grants;
Working with departmental representatives on development and transmittal of County Administrative Procedures;
Supporting the Capital and Operating Budget process and production;
Serving as OMBs MC311 call response coordinator;
Preparing and transmitting budget documentation to the Government Finance Officers Association.
In addition, the incumbent will be crossed trained and may be assigned other administrative functions as necessary. Other functions may include: liaising with department managers and/or lead budget and personnel staff in administering position and budgetary exemption requests; providing guidance and training in utilizing various OMB budget and document development systems; scheduling budget meetings; managing and or processing document tracking functions; preparing assigned sections of the Operating and Capital Improvement Program budget publications; serving as the department HR liaison, telephone administrator, fixed asset administrator; processing accounts payable and procurement transactions; and providing administrative support to the department Director, Managers and professional staff.

Additional Employment Information
OHR reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position/IRC.

Montgomery County Government is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Human Resources via email to special.accommodations@montgomerycountymd.gov . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

Montgomery County Government also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, please refer to the Careers webpage on Hiring Preference .

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills and abilities required to minimally perform the job. The applicant's responses in conjunction with his/her resume and all other information provided in the employment application process will be evaluated to determine the minimum qualification and preferred criteria status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on Eligible List as a "Lateral Transfer" candidate and may be considered for interview.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Minimum Qualifications
Education: Graduation from an accredited college or university with a Bachelor's Degree.

Experience: Two (2) years of professional administrative experience related to office operations, executive level support, accounts payable, personnel, or budget development.

Substitutions:
1. EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

2. EXPERIENCE for EDUCATION: Additional administrative, business, research and/or clerical experience will substitute for the required education on a year-for year basis.

Preferred Criteria
The applications of those individuals meeting the minimum qualifications will be reviewed to determine the extent, relevancy of training and experience in the following areas:

1. Experience providing executive level support, including managing a complex and constantly changing calendar and demonstrating a broad knowledge of general government operations, procedures, and policies, including those related to budgets.

2. Experience managing and tracking the completion of time-sensitive assignments.

3. Experience communicating effectively both orally and in writing.

4. Experience meeting time-sensitive deadlines, organizing, and prioritizing work.

5. Experience in a fast-paced, high pressure work environment, requiring the ability to effectively manage competing priorities.

6. Experience researching, compiling, analyzing, interpreting data and preparing technical reports.

7. Experience using Oracle or similar systems for financial and personnel transactions.

8. Experience using Microsoft suite products - Word, Excel, Outlook, PowerPoint.

Minimum Salary 53738 Maximum Salary 88849 Currency USD