Core Clerkship Coordinator

Western Michigan University Homer Stryker M.D. School of Medicine - Kalamazoo, MI

Commission
Western Michigan University Homer Stryker MD School of Medicine is recruiting for an Core Clerkship Coordinator. The core clerkship coordinator position will act as a first point of contact and liaison for all medical students, faculty, residents, community faculty, site personnel and school administration, and must be knowledgeable about medical education in general, the clerkship, the student programs within the medical school, and its relationship with other clerkships within the medical school. This role will retrieve, maintain, and tabulate the records of student performance for each clerkship rotation, and must ensure that all aspects of the clerkship operate in a smooth, timely, and professional manner. It is expected that this position will understand the curricular goals, policies, and standards of the specific clerkship, department, and medical school.

Responsibilities
Manage daily operations of the clerkship, organize and prioritize necessary tasks, initiate changes and resolve issues as they arise. Maintain timely and up-to-date enrollment and student information for clerkship in CLEARvue and New Innovations.
Provide primary support for the clerkship director in all matters relating to the clerkship.
Annual review and revision of the clerkship syllabi under the direction of the clerkship director.
Function as a representative at committee meetings; taking and producing minutes for each meeting.
Development of the rotation schedule for the academic year.
Organize and schedule the clerkship orientation and corresponding instructors; prepare materials for orientation; prepare and post site assignments, schedules and student posters for clerkship activities.
Working with the clerkship director to recruit faculty for clerkship teaching.
Coordinate conferences, grand rounds, outside guest speakers and other formal didactic events.
Matching student assessments to faculty and residents in New Innovations.
Monitor the student mid-clerkship performance and summative assessment process and maintain complete and accurate student files. Notify clerkship director of any performance red flags or discrepancies.
Ensure that the student assessments are completed by the clerkship director in a timely manner.
Participate in the grading process and prepare final grades for submission. Ensure final grades are reported in a timely manner to the Registrar’s office.
Organizing, collecting and assisting the clerkship director with processing the clerkship specific OSCE results.
Order/proctor National Board of Medical Examiners (NBME) shelf examinations or other required examinations, following all NBME requirements regarding security of examinations and proctoring are met. For internally-developed examinations, work with the clerkship director to record individual student scores.
Regularly communicate with the clerkship director and other site administrators concerning schedules, course requirements and assessments, and other student and faculty issues.
Gather and process preceptor faculty hours and clerkship payments at the end of each clerkship rotation.
Arrange all hospital and off-site computer and badge access documents.
Availability to work occasional overtime on weekends or evenings to complete time sensitive projects.
Acquires knowledge for new technology and policy/procedure revisions.
All other duties as assigned.
Qualifications

EDUCATION AND/OR EXPERIENCE:
Bachelor's degree in education, business administration or a related field preferred or one to two years in an administrative or educational setting.
Requires proficiency with email, electronic calendaring, scanners, and copy machines.
Requires proficiency with Microsoft Office (Word, Excel, and PowerPoint).
Experience with Apple technology preferred.
Experience with electronic multimedia (video and audio) formats preferred and other instructional technology.

LICENSES, REGISTRATIONS, CERTIFICATIONS:
None required.

OTHER SKILLS AND ABILITIES:
High level of communication skills (both orally and in writing) to effectively interact with faculty, staff, and students.
High level of organizational skills.
Strong attention to detail.
Ability to complete tasks with thoroughness.
Maintain confidentiality.
Ability to work with independence.
Ability to analyze data and information.
Establish priorities and meet assigned deadlines.
Work on projects before/after hours if necessary to meet deadlines.
Interpret, comprehend, organize and transmit complicated and detailed data accurately.
Professional demeanor and appearance.
Desire to work as part of a team and take direction from multiple individuals.
Demonstrates the ability to recognize priorities in organization of work flow.
Able to perform duties independently, with a minimal need for direct supervision.
About Western Michigan University Homer Stryker M.D. School of Medicine

As one of the newer US medical schools, WMed is an exciting environment to pursue an academic career. The medical school is a collaboration of Western Michigan University and Kalamazoo's two teaching hospitals, Ascension Borgess Health and Bronson Healthcare. The medical school is a private 501(c)(3) nonprofit corporation supported by private gifts, clinical revenues, research activities, tuition, and endowment income. WMed is fully accredited by the Liaison Committee on Medical Education (LCME) and also by the Higher Learning Commission (HLC). The inaugural medical student class graduated in 2018 after completing an innovative, patient-centered four-year curriculum that prepares them to be exceptional clinicians, leaders, educators, advocates, and researchers of tomorrow. There are more than 200 residents and fellows in ten residencies and three fellowships accredited by the Accreditation Council for Graduate Medical Education (ACGME). WMed has Joint Accreditation for interprofessional continuing education, which incorporates accreditation by the Accreditation Council for Continuing Medical Education (ACCME). The School of Medicine Clinics are housed in a modern 60,000 square foot clinical building on the Oakland Drive Campus and are accredited by The Joint Commission with recognition by the National Committee for Quality Assurance (NCQA) as a Patient-Centered Medical Home. The 350,000 square foot educational building on the W.E. Upjohn M.D. Campus located in downtown Kalamazoo underwent a $78 million renovation and expansion project including two laboratory research floors and a state-of-the-art Simulation Center that is accredited by the Society for Simulation in Healthcare. The Innovation Center on the Parkview Campus is a life science, technology, and engineering incubator serving the earliest startups to maturing companies with laboratory, office and conference space, access to core scientific equipment and expertise, and a wide range of support services.

Kalamazoo is a wonderful and vibrant city, located midway between Chicago and Detroit. It is a short distance from Lake Michigan, and home to two nationally ranked institutions of higher learning, Western Michigan University and Kalamazoo College. Kalamazoo is known for its community focus and emphasis on access to quality education at all levels. The Kalamazoo Promise is a nationally renowned program in which graduates of Kalamazoo Public Schools receive free tuition to attend public and private colleges in Michigan. Kalamazoo and Michigan provide extensive entertainment and recreational activities, including opportunities to enjoy the outdoors, unique restaurants and shops, and a strong culture supporting the arts.