Under general supervision, performs responsible administrative, organizational, systems, budgetary, statistical, community liaison and programmatic work to the department to which assigned; makes recommendations for action and assists in policy and procedure development and implementation; performs related work as assigned.
Assistant Administrative Analyst is the entry level in this professional administrative support series. Initially under close supervision, incumbents perform the more routine administrative support and analysis duties while learning city and departmental policies and procedures and specific techniques related to administrative analysis. As experience is gained, assignments become more diversified and are performed under more general supervision. This class is alternately staffed with Associate Administrative Analyst and incumbents may advance to the higher level after gaining experience and demonstrating proficiency which meet the qualifications of the higher level class.
Examples of Duties
1. Plans and organizes administrative studies relating to the activities or operations of department or functional areas to which assigned.
2. Determines analytical techniques and information-gathering processes and obtains required information and data for analysis.
3. Analyzes alternatives and makes recommendations regarding such matters as organizational structure, budget development and administration, staffing, facilities, equipment, cost analysis, productivity, policy or procedure modifications, etc.
4. Discusses findings with management and prepares reports of study conclusions.
5. Assists in the development and implementation of department or division goals and objectives; may develop and administer specified portions of the annual budget, including gathering information and monitoring expenditures.
6. Coordinates activities with those of other departments, depending upon the nature of the project to which assigned.
7. Confers with representatives of other governmental agencies, business, professional and citizens' groups, vendors and the public.
8. Provides liaison and staff support to a variety of committees, boards and commissions.
9. Reviews and may administer contracts and other City agreements.
10. Provides technical assistance to others on administrative and analytical matters.
11. Prepares technical reports, correspondence and other written materials.
12. May be responsible for the development, implementation and/or administration of a specified program area.
13. May direct the work of support staff on a project or ongoing basis.
Knowledge of: Principles, practices and methods of administrative, budgetary and organizational analysis; financial/statistical/comparative analysis principles and techniques; business computer applications, including data management software; public administration principles and practices; basic budgetary principles and practices; basic organization functions and operations of a municipality.
Skill in: Analyzing administrative, operational and organizational problems, evaluating alternatives and reaching sound conclusions; collecting, evaluating and interpreting varied information and data, either in statistical or narrative form; coordinating multiple projects and meeting critical deadlines; interpreting and applying laws, regulations, policies and procedures; preparing clear, concise and complete reports and other written materials; maintaining accurate records and files; exercising sound independent judgment within established guidelines; establishing and maintaining effective working relationships with those contacted in the course of the work.
EDUCATION / EXPERIENCE
Any combination of education and experience which demonstrates competency of the requisite qualifications, such as:
Equivalency to graduation from a four year college or university with major course work in business or public administration or a field related to the work. Responsible office administrative support work may be substituted for the education on a year for year basis to a maximum of two years.
Specified positions may require a valid California Driver License.
Please fill out the online Employment Application completely (include proof of education and places of employment with complete addresses; i.e., number and street name, city and state, names of supervisors with telephone numbers, etc.). INCOMPLETE APPLICATIONS WILL BE SUBJECT TO REJECTION.
Written Test: Date TBD
Applicants who pass the written test with a weighted score of 70% or better will be placed on the Employment List and receive a ranking based on their scores. (Weighted 100%)
A ranking of "A" (Best Qualified), "B" (Well Qualified), or "C" (Qualified) is required to achieve a position on the Employment List. This Employment List will remain active for a maximum of two (2) years; however, the list may be canceled, without notice, after six (6) months.
IMMIGRATION REFORM CONTROL ACT: In compliance with the Immigration Reform Control Act of 1986, individuals offered employment by the City of Richmond will be required to show documentation of eligibility to work in the United State as a condition of employment.
NON-DISCRIMINATION POLICY: The City's policy prohibits discrimination against any applicant on the basis of race, color, age, physical or mental disability, religion, creed, sex, sexual orientation, or national origin.
IFPTE Local 21