Office Manager (New York)

Vuture - New York, NY

30+ days agoFull-timeEstimated: $44,000 - $58,000 a year
You must be eligible to work in the US to apply for this position.

We are looking for a part or full time Office Manager to join a fast-growing technology company. The goal is to ensure that the company’s general office operations run smoothly and to maintain a pleasant work environment for all, ensuring high levels of organisational effectiveness, communication and safety. You will be responsible for the overall management of the office, HR/staff administration and providing assistance to Finance and other departments as required.

Previous experience in a similar role would be an advantage. You should also have experience with a variety of office software (email, spreadsheets and databases) and be able to accurately handle administrative duties and confidential data, with a high attention to detail.

Due to the diversity of responsibilities of the role, the ideal candidate will be a competent and resourceful individual with a passion for technology and a willingness to grow within the role as the company continues to expand.

This role is available on a part time or full time basis so will suit someone looking for flexibility in the working week.

Reports to: President and work closely with UK counterparts

Conduct employee onboarding and help plan training & development
Assist in development and implementation of HR policies
Administer staff annual leave, sickness etc. and help resolve issues and problems
Administer staff benefit plans (pensions, gym, childcare vouchers, Perkbox etc)
Maintain client and employee files and records in electronic and paper form, ensuring these meet data protection requirements
Manage staff correspondence (e-mail, letters, packages etc.)
Ensure company meets Health & Safety requirements
Coordinate office activities and operations to secure efficiency and compliance to company policies
Become (secondary) named Fire Warden / First Aider for office
Keep stock of office supplies and place orders when necessary
Attend to or report any office / maintenance issues and attend building tenant meetings
Supplier management (office security, cleaners, stationery, franking machine, insurance renewals etc)
Filing of general office documentation
Administrative assistance to Finance (invoicing / credit control) and other departments as required
Manage post
Greet and support visitors to office
Organise regular staff social events

Proven experience in office
Expand relationships within your client base
Outstanding communication and interpersonal abilities
Excellent knowledge of MS Office
Ability to work to written and oral briefs
Proven ability to research

Personal Attributes:
Excellent time management skills and ability to multi-task and prioritise work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organisational and planning skills
A creative mind with an ability to suggest improvements
Embrace a can-do attitude
Flexibility of working in a dynamic environment
Team player
Energetic and enthusiastic
Raise hand when a problem arises

Why Vuture:
Vuture is a fast-growing and innovative marketing technology company, providing online marketing software to professional services firms from our offices in London, New York, and Sydney. The Vuture team prides itself on being at the forefront of marketing technology and is constantly evolving to needs of the industry. The collaborative approach to product development makes Vuture a fun and vibrant place to work whilst making sure every team member is constantly learning and developing their skill-set. Why we are different? Vuture is a young and energetic company who is transforming how professional services run their marketing, by improving and optimising how they create and release their materials by building email, print, or websites. There are currently circa 56 employees in the UK and 13 in New York.

The package is available on pro-rated basis for suitable candidates who prefer to work part time or with more flexible hours.

Salary according to experience with annual performance-linked bonus

25 days annual holiday

Local gym membership (after 3 month probation)

Full medical and dental insurance

Matched pension scheme (up to 5%) after 6 months

If you would like to join a market leading fast growing, marketing software company with offices around the world then please send through a copy of your resume, together with a cover letter to and see to learn more about Vuture and our work.